To receive any apologies for absence from Members.

Apologies were received from Mrs MacDuff.

To receive any announcements by the Chairman.

The Chairman advised that the list of engagements had been circulated.

To receive any announcements by the Leader, Members of the Cabinet or the

Head of Paid Service.

There were no announcements from the Leader, Members of the Cabinet or the Head of Paid Service.

In accordance with the Regulations, Members are invited to declare any disclosable interests under the Code of Conduct and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

Members were invited to declare any disclosable interests under the Code of Conduct they might have in respect of items on the Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applied to them.

None were received.

To receive any questions received from Members of the Council in accordance with the provisions of Procedure Rule 30 and 30A

i.       Miss G Waller

1.    Cabinet was recently advised there was now no longer a waiting list for Children and Adolescent Mental Health Services (CAMHS).  Can the portfolio holder please tell me the average, and longest, time lapse between CAMHS accepting a referral and the young person's first appointment? 

2.    How does CAMHS manage emergency referrals?

3.    How does CAMHS signpost support to other agencies if it deems a referral below its threshold?

The Portfolio Holder for Adult Social Care and Health, Mr Clifton responded as follows:

Question 1

Cabinet were advised on 18th April 2017 that the last data we had from CAMHs on waiting times for children we support showed that there were no waiting times beyond the 3 weeks; however there was one exception for one child but this was for valid reasons.  Further it was highlighted that getting data on waiting times was not an easy process.

Rutland County Council does therefore not receive regular information on provision timescales for individual children in the county; this is similar to all other types of health intervention that Rutland County Council does not directly commission. 

That said CAMHs have informed us that the current average waiting times for all children is six weeks. 

N.B. Matching process is undertaken 4 times a year so Rutland County Council is clear on which children it supports have been referred to the service.

Question 2

CAMHS referrals are classified in the following groups:

-               Within 24 Hours (Emergency) – Referrals to Telephone & Face to Face Assessment and/or Treatment.

-               4 Week (Urgent) – Referrals to Telephone or Face to Face Assessment

-               13 Week (Routine) – Referrals to Telephone or Face to Face Assessment

Referral Process:

Emergency referrals are handled via the CAMHS Crisis team, who operate 08:00 – 22:00, Monday through to Friday. Work outside this is provided by the adult on-call team/ emergency duty team when required.

A telephone call is made within 2 hours and if required a face to face assessment is offered. The telephone and assessment confirms if the patient is suitable for the Crisis Team.

If treatment is required, this is provided straight away either through home treatment or inpatient services. Once completed, the patient is either discharged from care or stepped down to other CAMHS services or to early intervention services.

Question 3

CAMHs can signpost professionals to its Tier 2 CAMHS Support in Rutland, for example:

•              A weekly confidential family therapy service operates from the Children’s Centre.

•              A Professional Advice Line is available daily for anyone working with young people who may wish to discuss a case and Rutland Foster Carers are offered regular supervision sessions with a clinician.

The CAMHS service works closely with other emotional well-being and mental health support for young people in Rutland within the early intervention services.

a)    Rutland has a specialist emotional health and wellbeing practitioner, who sits within the health service school nursing structure, who covers Melton and Rutland, who works with our schools and  ...  view the full minutes text for item 5.

The Chief Executive will invite nominations for office of Chairman of the

Council for the Municipal Year 2017/18.

Upon election, the incoming Chairman of the Council will be invested with the

Chairman’s Chain of Office by the outgoing Chairman.

The incoming Chairman will then take the Chairman’s Chair.

The Chairman of the Council may make a short speech of acceptance of

office.

Nominations were invited for the office of the Chairman of the Council for the Municipal Year 2017/18. A nomination was received from Mr Mathias who proposed the election of Mr K Bool as Chairman. This was seconded by Mr Hemsley.

No further nominations were received.

RESOLVED

That Mr K Bool is elected Chairman of the Council for the Municipal Year 2017/18.

Mr Bool was invested with the Chairman’s Chain of Office.

Mr Bool made a short speech of acceptance of office and took the Chair.

The Chairman of the Council will invite nominations for the office of Vice-Chairman of the Council for the Municipal Year 2017/18.

Upon appointment, the outgoing Vice-Chairman will invest the incoming Vice-Chairman with the Chain of Office. The Chairman of the Council will then invite the Vice-Chairman to take the Vice-Chairman’s Chair. In the event of the Vice-Chairman being re-elected, the Vice-Chairman will retain the Chain of Office and remain seated.

The Vice-Chairman of the Council may make a short speech of acceptance of office.

Nominations were invited for the office of Vice-Chairman of the Council for the Municipal Year 2017/18. A nomination was received from Mr Mathias who proposed the election of Mr M E Baines as Vice-Chairman. This was seconded by Mr Foster.

No further nominations were received.

RESOLVED

That Mr M E Baines be Elected Vice-Chairman of the Council for the Municipal Year 2017/18.

Mr Baines was invested with the Vice-Chairman’s Chain of Office.

Mr Baines made a short speech of acceptance of office and thanked members for electing him as Vice-Chairman.

To receive Report No.108/2017 from Director for Resources.

Report No.108/2017 from Director for Resources was received the purpose of which was to inform Council of the Cabinet membership, portfolios and scheme of delegation.

Mrs Mogg, Director for Resources, provided a short introduction confirming that the Leader may choose a Deputy Leader and members of the Cabinet for the coming year but is required to inform Council at its Annual meeting.  The Leader is also required to inform Council how decisions will be taken by the Executive, page 21 of the report confirmed that the current practice of decisions taken collectively by Cabinet will be maintained at present.  Finally the report is to present for noting the Cabinet Procedure Rules which have been updated to reflect current legislation and practice.

Mr Mathias proposed the recommendations in the report.  Mr Hemsley seconded the recommendations.

During debate the following points were raised:

·         Mr Cross enquired how different the rules were from the earlier ones and highlighted that he felt that Procedure Rule 152 which required the person presiding to ensure that every point of view had a fair hearing was very important, along with Procedure Rules 154 which referred to the achievement of best value.  Under Procedure Rule 159 Mr Cross hoped that details of any consultation on Cabinet matters would be available;

·         Mrs Mogg confirmed that the procedure rules referred to by Mr Cross had not been changed.

RESOLVED

1)        Council NOTED the membership of the Cabinet and the portfolios allocated to Cabinet Members as shown at Appendix A to Report No. 108/2017; and

2)        Council NOTED the Cabinet Procedure Rules which incorporate the Leader’s Scheme of Delegation at Appendix B to Report No. 108/2017and AGREED to its inclusion in the Constitution.

To receive Report No.103/2017 from the Director for Resources.

Report No. 103/2017 from the Director for Resources was received the purpose of which was for the Annual Council meeting to consider the establishment and terms of reference of Scrutiny Panels and Standing Committees as required under Part 4 Section 1, Procedure Rule 22 of the RCC Constitution.  A review of the current structure of Scrutiny Panels and Committees had taken place and the report presented a proposal for approval by Council.  Changes to the current structure were detailed at paragraphs 3 and 4 of the report which must be considered before seats could be allocated in accordance with political balance rules.

Mrs Mogg provided a brief introduction outlining the main changes proposed in the report as follows:

·         Changes to the number, name, membership size and terms of reference of Scrutiny Panels;

·         Development Control and Licensing Committee and Licensing Committee to be brought under one Committee with a new name of Planning and Licensing Committee with revised membership size, delegations, terms of reference and start time changed to 7pm in line with other Committees;

·         Introduction of a Public Speaking Scheme for Planning and Licensing Committee;

·         Changes to the terms of reference for Employment and Appeals and Audit and Risk Committees;

·         Amendment to the close of meetings Procedure Rules; and

·         Revised Scheme of delegation.

During debate the following points were raised:

      i.        Mr Oxley was concerned that the amount of time being given to the consideration of planning applications would be reduced by the change in start time of Planning and licensing Committee and the change in the close of meetings procedures.  Mr Oxley was also concerned that enforcement had also been delegated to Officers and would no longer come to the Committee and Mr Conde supported this concern;

    ii.        Mrs Mogg confirmed that where enforcement was concerned the delegation was in consultation with the Chair of the Committee who could request that an issue was brought before the Committee.  All changes would be kept under review and could be reconsidered in future;

   iii.        Mr Oxley highlighted that the Terms of Reference for the Conduct Committee noted promotion of high standards of conduct by Members of the authority, but did not explicitly mention Parish and Town Councillors;

   iv.        Mrs Mogg confirmed that this was included under her statutory role as Monitoring Officer, but that the Conduct Committee would also take the opportunity to review the Terms of Reference at the first meeting of the Municipal year;

    v.        Mr Bird felt that it was restrictive to allow only one person to speak for and one person to speak against a planning application under the proposed Public Speaking Scheme for Planning and Licensing Committee and also that 3 minutes was a short amount of time; and

   vi.        Mr Gale was also concerned regarding reducing the amount of time for the Planning and Licensing Committee to consider planning applications.  

RESOLVED

1)    Council APPOINTED the Scrutiny Panels and Standing Committees as set out at paragraph 5 of Report 103/2017 for the Municipal Year 2017/18;

2)  ...  view the full minutes text for item 9.

To receive Report No. 109/2017 from the Director for Resources.

Report No. 109/2017 was received from the Director for Resources, the purpose of which was to review the political balance of Committees and Panels in accordance with Section 15 of the Local Government and Housing Act 1989 and Regulations made thereunder, confirm the number of seats on scrutiny panels and committees and approve the allocation of seats in accordance with the statutory requirements.

Mrs Mogg provided a short introduction to the report confirming that the Council was now asked to consider the allocation of 51 seats (as approved in the previous item) to political groups.  The groups had indicated how they wanted to take their seats and this was recorded in Appendix 1 to Report No. 109/2017.  The Council was also being asked to approve that allocation of seats to non-aligned Councillors, whose wishes had also been recorded in Appendix 1.

During debate the following points were raised:

      i.        Mr Dale noted that all Committees were now predominantly Chaired by Conservative Members and it would have been better if the other Groups had been given more opportunity to Chair meetings; and

    ii.        Mr Gale noted that his view was that party Politics in Rutland did not result in the best service for the community of Rutland.

 RESOLVED

1)  Council APPROVED the revised political balance calculation as per paragraph 2.3 of Report No.109/2017;

--o0o--

In accordance with the provisions of Procedure Rule 11, paragraph 2 –

Recording of Votes – Mr Gale requested that his vote against the above

resolution be recorded.

--o0o--

2)  Council APPROVED the allocation of seats to Political Groups shown at paragraph 2.4 and NOTED the membership of each committee as set out in the revised Appendix 1 of Report No. 109/2017(Appended to these minutes);

--o0o--

In accordance with the provisions of Procedure Rule 11, paragraph 2 –

Recording of Votes – Mr Gale requested that his vote against the above

resolution be recorded.

--o0o--

3)  Council APPOINTED non-aligned members to the remaining seats on Committees and Scrutiny Panels as set out in the revised Appendix 1 of Report No. 109/2017(Appended to these minutes).

--o0o--

In accordance with the provisions of Procedure Rule 11, paragraph 2 –

Recording of Votes – Mr Gale requested that his vote against the above

resolution be recorded.

--o0o--

Scrutiny Panels

The Council is requested to appoint Chairman to each of the following Scrutiny Panels for the Municipal Year 2017/18:

      i.        Adults and Health Scrutiny Panel

    ii.        Children and Young People Scrutiny Panel

   iii.        Growth, Infrastructure and Resources Scrutiny Panel

Scrutiny Commission

The Council is requested to appoint the Chairman of the Scrutiny Commission from one of the three Chairmen of the Scrutiny Panels appointed above.

In accordance with the provisions of Procedure Rule 192, the Chairmen of the Scrutiny Panels listed above will be automatically appointed to the Scrutiny Commission for the period of their office.

The Council was requested to appoint members to the Chairmanship of Scrutiny panels for the Municipal Year 2017/18.

RESOLVED

That the following be appointed chairman to the appropriate Scrutiny Panel for the Municipal Year 2017/18:-

i)     Adults and Health Scrutiny Panel                                                Mrs L Stephenson (C)

ii)    Children and Young People Scrutiny Panel                  Mr N Begy (C)

iii)   Growth, Infrastructure and Resources Scrutiny PanelMr J M Lammie (C)

--o0o--

In accordance with the provisions of Procedure Rule 11, paragraph 2 –

Recording of Votes – Mr Gale requested that his abstention from voting on the above resolution be recorded.

--o0o--

SCRUTINY COMMISSION

In accordance with the provisions of Procedure Rule 192, the Chairmen of the

Scrutiny Panels listed above would be automatically appointed to the Scrutiny

Commission for the period of their office.

Council was requested to appoint the Chairman of the Scrutiny Commission from one of the three Chairman of Scrutiny Panels appointed above.

RESOLVED

Council appointed Mr J M Lammie as Chairman of the Scrutiny Commission for the Municipal Year 2017/18.

To appoint Elected Members (other than those appointed to the Cabinet and the Chairmanship of Scrutiny Panels) to each of the following Scrutiny Panels for the Municipal Year 2017/18:-

Adults and Health Scrutiny Panel                                                6 Places

Children and Young People Scrutiny Panel                              6 Places

Growth, Infrastructure and Resources Scrutiny Panel             6 Places

The Chairman noted that the appointment of members to Scrutiny Panels had already taken place at Item 10 following Council’s approval of Revised Appendix 1 to Report No. 109/2017 appended to these minutes.

a)    To elect the Chairman and Vice-Chairman of the following Standing Committees of the Council:

                      i.        Audit and Risk Committee

                    ii.        Conduct Committee

                   iii.        Planning and Licensing Committee

                   iv.        Employment and Appeals Committee

b)    To note that the Chairperson of the Health and Wellbeing Board will be the Portfolio Holder with responsibility for Health as set out in its Terms of Reference.

The Council was requested to elect members to the Chairmanship and Vice-

Chairmanship of the Standing Committees of the Council.

RESOLVED

a)     That the following Members be elected as Chairman and Vice-Chairman of the Standing Committees of the Council:

i)     Audit and Risk Committee

Miss G Waller (LD) – Chairperson

Mr J M Lammie (C) – Vice Chairman

ii)    Conduct Committee

Mr A Stewart (C) – Chairman

Mr K A Bool (C) – Vice Chairman

iii)   Planning and Licensing Committee

Mr M E Baines (C) – Chairman

Mr A Stewart (C) – Vice Chairman

iv)   Employment and Appeals Committee

Mr K A Bool (C) – Chairman

Mr R Clifton (C) – Vice Chairman

b)     Council noted that the Chairperson of the Health and Wellbeing Board will be the Portfolio Holder with responsibility for Health, Mr R Clifton.

a)    To appoint the remaining Members of the following Standing Committees of the Council assuming both a Chairman and Vice-Chairman have been elected in (12) above:-

i.          Audit and Risk Committee                                     5 Places

ii.         Conduct Committee                                                            4 Places

iii.        Planning and Licensing Committee                    8 Places

iv.        Employment and Appeals Committee                  5 Places

b)    To appoint an additional elected member of Rutland County Council to the Health and Well Being Board in accordance with its Terms of Reference.

a)    The Chairman noted that the appointment of members to Standing Committees had already taken place at Item 10 following Council’s approval of Revised Appendix 1 to Report No. 109/2017 appended to these minutes.

b)    Council were asked to appoint an additional elected member of Rutland County Council to the Health and Well Being Board in accordance with its Terms of Reference.

Mr Hemsley nominated Mr Mathias and this was seconded by Mr Foster.

No further nominations were received.

RESOLVED

Mr Mathias was appointed as the additional elected member of Rutland County Council to the Health and Well Being Board in accordance with its Terms of Reference.

To receive Report No.106/2017 from the Director for Resources.

Report No.106/2017 was received from the Director for Resources the purpose of which was for Council to agree the date and time of ordinary meetings of Council (and its Committees) for the coming Municipal Year.

RESOLVED

That the programme of meetings 2017/18 as set out in the annex to these minutes be approved.

To receive Report No. 107/2017 from the Director for Resources.

Report No. 107/2017 was received from the Director for Resources the purpose of which was to approve those appointments that must be appointed to by Full Council (Appendix A) and note those that are allocated according to a Member’s role or Ward (Appendix B).

RESOLVED

1)    Council APPROVED the appointments to Outside Bodies, Working Groups and Fora detailed in revised Appendix A to Report No. 107/2017 appended to these minutes.

2)    Council NOTED the appointments to Outside Organisation, Working Groups and Fora automatically designated by role/ward member in revised Appendix B to Report No. 107/2017 appended to these minutes.

3)    Council NOTED the appointments that were no longer required, as set out in revised Appendix B to Report No. 107/2017 appended to these minutes.

4)    Council APPROVED the Terms of Reference for the Constitution Review Working Group set out at Appendix C to Report No. 107/2017.

To consider any matters referred to Council by Members which in the opinion of the Chief Executive cannot wait until the next scheduled meeting of the Council to be determined.

No matters had been referred.

--o0o--

The Chairman wished to thank the Chief Executive, her team and the Corporate Support Officers for their hard work throughout the last Municipal year.

--o0o--