i.        To confirm the record of the meeting of the Places Scrutiny Panel held on 20 April 2017 (previously circulated).

    ii.        To confirm the record of the meeting of the Resources Scrutiny Panel held on 27 April 2017 (previously circulated).

      i.        The Record of the Meeting of the Places Scrutiny Panel held on 20 April 2017 were confirmed as a correct record and signed by the Chairman.

    ii.        The Record of the Meeting of the Resources Scrutiny Panel held on 27 April 2017 were confirmed as a correct record and signed by the Chairman.

In accordance with the Regulations, Members are invited to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Act 1992 applies to them.

No declarations of interest were made.

To receive any petitions, deputations and questions received from Members of the Public in accordance with the provisions of Procedure Rule 217.

The total time allowed for this item shall be 30 minutes. Petitions, declarations and questions shall be dealt with in the order in which they are received. Questions may also be submitted at short notice by giving a written copy to the Committee Administrator 15 minutes before the start of the meeting.

The total time allowed for questions at short notice is 15 minutes of the total time of 30 minutes. Any petitions, deputations and questions that have been submitted with prior formal notice will take precedence over questions submitted at short notice. Any questions that are not considered within the time limit shall receive a written response after the meeting and be the subject of a report to the next meeting.

No petitions, deputations or questions had been received.

To consider any questions with notice from Members received in accordance with the provisions of Procedure rule No.219 and No. 219A.

No questions with notice had been received from Members.

To consider any Notices of Motion from Members submitted in accordance with the provisions of Procedure Rule No. 220.

No notices of motion had been received from Members.

To consider any matter referred to the panel for a decision in relation to call in of a decision which relates to this Scrutiny Panel’s remit and items on the Agenda.

No matter had been referred to the Panel for a decision in relation to call-in of a decision in accordance with Procedure Rule 206.

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The Chair announced that item 9 on the agenda would be taken first to allow Mrs Briggs and Mr Ranson to leave the meeting following consideration of the item should they wish to do so.

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To receive Report No. 118/2017 from the Director for Places (Development and Economy).

Report No. 118/2017 was received from the Director for Places (Development and Economy).

During discussion the following points were noted:

       i.       It was noted that the toolkit was more of an internet tool than paper copy due to the use of hyperlinks.

      ii.       The toolkit had benefitted from peer to peer support with Councils learning from each other. Parish Councils not in Rutland had spent money using consultants when they could have gone to their local authorities for guidance.

    iii.       The toolkit would be available on the website so that Parishes could readily access the document.

AGREED

That membersCONSIDERED the report and recommendations of the Neighbourhood Plan Working Group.

That membersNOTED the changes to Government Regulations for Neighbourhood Plans.

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Mrs Briggs and Mr Ranson left the meeting at 7.17pm and did not return.

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To receive Report No. 111/2017 from the Director for Resources.

(Report circulated under separate cover)

·         The above report is due to be presented at Cabinet on 20 June 2017.

• Scrutiny has requested this report so that it can review and comment on proposals before the Cabinet meeting so as to inform the decision-making process.
• Scrutiny is asked to consider the report and provide feedback to the Portfolio Holder and Director.

Report No. 111/2017 was received from the Director for Resources.

During discussion the following points were noted:

       i.       Mr Della Rocca was asked about the carry forward of funds re Agresso, He commented there was more work to be done on Agresso such as sorting invoices electronically, which would reduce the amount of time taken in processing and as a result save staffing costs.

      ii.       It was noted that there had been a reduction in grass cutting, with Oakham and Uppingham now cut the same number of times as the villages.  The Council offered  Oakham Town Council and Uppingham Town Council the opportunity to fund additional cuts or to take over the responsibility for grass cutting.

    iii.       Mr Brown acknowledged that this year’s weed spraying had only just started and the grounds around the Rutland Council building were one of the areas that required attention.

    iv.       Miss Waller asked what the community-led housing was that was listed on page 15. Mr Della Rocca stated he would provide an answer in writing outside of the meeting.

      v.       Mr Bird noted that there was an over spend on waste management. Mr Walters reported that the overspend was mainly due to the increasing cost of disposing of recyclable materials.

To Receive Report No. 98/2017 from the Chief Executive.

(Report circulated under separate cover)

·         The above report is due to be presented at Cabinet on 20 June 2017.

• Scrutiny has requested this report so that it can review and comment on proposals before the Cabinet meeting so as to inform the decision-making process.
• Scrutiny is asked to consider the report and provide feedback to the Portfolio Holder and Director.

Report No. 98/2017 was received from the Chief Executive.

During discussion the following points were noted:

         i.     Mr Bird noted that it would be useful to have a comparison of statistics between the previous quarters.

       ii.     It was reported that when there were incidents of fly tipping, evidence was searched for to determine if the source could be identified. If evidence was found, then action would be taken.

      iii.     It was noted that the cost of the Children’s Centre was getting close to £1 million, but the Leader explained that it was not expected to exceed the approved budget.

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Mr Stewart left the meeting at 7.55pm and did not return.

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To consider Scrutiny issues to review.

Copies of the Forward Plan will be available at the meeting.

The Forward Plan was reviewed.

During discussion the following points were noted:

       i.    The Chair reported that following the most recent Scrutiny Commission, it was agreed that Scrutiny Panels should evaluate themselves in order to identify where and how the panel could improve.

      ii.    The Chair gave an update on the Poverty paper. The White Paper would not be brought back to Scrutiny; however it would be circulated to all Members for feedback before it has gone to Cabinet.

    iii.    It was raised that there should be an item regarding the Blue Light services and the Council’s relationship with them.

    iv.    The Chair suggested that members of the panel email areas of interest for consideration. The next meeting would be 31^st August, which would give time to develop ideas.

      v.    It was suggested that there should an audit of responsibilities for Parish/Town Councils, notably regarding grass cutting and cemetery responsibilities. A list would need to be made of what each Parish/ Town Council could do, then the list be given to the Scrutiny Panel to make a recommendation on how the Council might work with others. 

To receive any other items of urgent business which have been previously notified to the person presiding.

There was no other urgent business.

Thursday 31 August 2017 at 7pm

Items to include:       Q1 Performance Management Report

Thursday 31 August 2017 at 7pm

Items to include:       Q1 Performance Management Report