Decision details

AGRESSO DELEGATION

Decision Maker: Cabinet

Decision status: For Determination

Is Key decision?: Yes

Is subject to call in?: No

Decision:

Rutland County Council

 

Catmose   Oakham   Rutland   LE15 6HP

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RECORD OF OFFICER DECISIONS

 

In accordance with The Openness of Local Government Bodies Regulations 2014, this document records decisions that would otherwise have been taken by the relevant local government body, or a committee, sub-committee of that body or joint committee in which that body participates but have been delegated to an officer of that body.

 

17th March 2020

 

DECISION TAKER (name and title)

 

Name: Helen Briggs

 

Title: Chief Executive Officer

 

DELEGATION GIVEN UNDER

           

Text Box: X            A specific express authorisation (at a meeting, include date and name of meeting):

            Cabinet – 17th March 202.  Consultation with Cabinet Members to enable a      delegated decision to be taken under the urgent delegation below

 

Text Box: X            Under general authorisation (in the constitution or other document stating        what section applies) Part 3 – Scheme of Delegation (section 11.10.5) ‘To take any urgent action necessary in the event of a civil emergency and deal with matters relating to civil protection/emergency planning arising from the Council’s powers and duties under the appropriate legislation’. 

 

 

THE EFFECT OF THE DECISION

           

Grant a permission or Licence

Affect the rights of an individual

Text Box: XAward a contract or incur expenditure which materially affects the council’s    financial position

 

Update purposes

 

ARE YOU FOLLOWING A PROCESS TO COME TO THE RESULTED ACTION OR ARE YOU MAKING A CHOICE BETWEEN TWO OR MORE ALTERNATIVES?

            Following a process – No further action required

Text Box: X
 

            Choosing between alternatives

 

IS THE RECORD OF THE DECISION, INCLUDING THE DATE, DECISION AND REASONS ALREADY PUBLISHED IN ACCORDANCE WITH ANY OTHER STATUTORY REQUIREMENT?

Text Box: X

            Yes (on the forward plan) – No further action required

 

            No

 

 

TITLE OF DECISION:

Extension of Delegation of Business World Finance System

PURPOSE OF THE DECISION

In February 2016, Cabinet gave approval for the Director for Resources to delegate the provision, support and maintenance of the Resource Management System (‘Business World’) to Herefordshire Council for an initial 5-year period (the agreement expires December 2021).  In November 2017, the Council also asked Herefordshire to deliver its payroll service.  This was covered under a separate agreement.

This report asks for approval to extend the agreement for a further 10 years and to include payroll.  Whilst there is still time left on the existing agreement, moving to an alternative option would take up to 18 months and hence approval is being sought now.

 

DECISION DETAIL

That delegation be granted to the Director of Resources in consultation with the Portfolio Holder for Resources the decision to extend the delegation of the provision for support and maintenance of the Resource Management System (‘Business World’) including payroll services to Herefordshire County Council for 10 years and to formalise these arrangements through signing of a variation to the original agreement approved by Legal Services.

 

REASON FOR THE DECISION

The Council has an existing delegation agreement with Herefordshire Council which will expire on 31 March 2022.  The recommendation extends this delegation and will allow the Council to continue to enjoy the financial and non-financial benefits of services being delivered by another Council.

 

OTHER OPTIONS CONSIDERED AND REJECTED

Prior to making its original decision to delegate, the Council explored other options which remain valid today.  These options have been revisited and an assessment made that none is preferable to the option proposed. 

 

LOCAL GOVERNMENT BODY DECLARATION OF CONFLICT OF INTEREST OF MEMBERS GIVEN IF AUTHORISATION WAS GIVEN AT A MEETING

None

 

SUMMARY OF EXEMPT OR CONFIDENTIAL INFORMATION NOT DISCLOSED

N/A

 

 

 

 

Signed: A close up of a device Description automatically generated

 

 

Date: 17/03/2020

 

Report author: Mr Saverio Della Rocca

Publication date: 19/03/2020

Date of decision: 17/03/2020

Decided at meeting: 17/03/2020 - Cabinet

Accompanying Documents: