Agenda and draft minutes

Employment and Appeals Committee
Wednesday, 27th March, 2019 7.00 pm

Venue: Council Chamber, Catmose, Oakham, Rutland, LE15 6HP. View directions

Contact: Joanna Morley  01572 758271

Items
No. Item

743.

APOLOGIES FOR ABSENCE

Minutes:

Apologies were received from Mr N Begy and Mr D Wilby.

744.

DECLARATIONS OF INTEREST

In accordance with the Regulations, Members are invited to declare any disclosable interests under the Code of Conduct and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

 

Minutes:

There were no declarations of interest.

745.

MINUTES

To confirm the Minutes of the Employment and Appeals Committee held on 17 July 2018, previously circulated.

Minutes:

The minutes of the Employment and Appeals Committee held on 17 July 2018, copies of which had been previously circulated, were confirmed and signed by the Chairman.

746.

PETITIONS, DEPUTATIONS AND QUESTIONS

To receive any petitions, deputations and questions received from members of the public in accordance with the provisions of Procedure Rules.

 

The total time allowed for this shall be 30 minutes. Petitions, deputations and questions shall be dealt with in the order in which they are received.

 

Questions may also be submitted at short notice by giving a written copy to the

Democratic Services Officer 15 minutes before the start of the meeting. The total time allowed for questions at short notice is 15 minutes out of the total time of 30 minutes.

 

Any petitions, deputations and questions which have been submitted with prior formal notice will take precedence over questions submitted at short notice. Any questions which are not considered within the time limit shall receive a written response after the meeting and be the subject of a report to the next meeting.

Minutes:

No petitions, declarations or questions from members of the public were received.

747.

QUESTIONS FROM MEMBERS

To consider any questions received from Members of the Council in accordance with the provisions of Procedure Rule 95.

 

Minutes:

No questions from members were received.

748.

NOTICES OF MOTION

To consider any Notices of Motion from Members submitted under Procedure Rule 97.

 

Minutes:

No notices of motion were received.

749.

HR POLICIES pdf icon PDF 86 KB

To receive Report No.46/2019 from the Strategic Director for Resources.

Minutes:

Report No.46/2019 was received from the Strategic Director for Resources.

 

Ms C Snell, the Head of Human Resources introduced the report the purpose of which was to advise Members of some minor amendments to the Accessing Personal Records Policy in relation to reflecting General Data Protection Regulations (GDPR) and the Probation Policy with regard to clarification of continuous local government service.

 

During discussion the following points were noted:

 

·         Officers recognised that induction and ongoing development were needed to enable new employees to be fully integrated into the organisation. The HR team were currently reviewing the induction process.

·         There were 3 cases in 2018-19 of employees being dismissed in the probationary period – this was due to their conduct and performance not meeting the standard required. In all cases they had performed well at the recruitment stage; the probationary policy had enabled the Council to effectively manage their exit from the organisation.

·         Employees were being kept informed of the changes to the Accessing Personal Records Policy through a variety of mediums including the corporate induction programme, the Council newsletter and all staff emails.

 

RESOLVED:

 

The Committee;

 

1.    NOTED the amendments to the Accessing Personal Records Policy.

 

2.    NOTED the amendments to the Probation Policy.

 

 

750.

GENDER PAY GAP pdf icon PDF 132 KB

To receive Report No.47/2019 from the Strategic Director for Resources.

Minutes:

Report No.47/2019 was received from the Strategic Director for Resources.

 

Ms C Snell, Head of Human Resources introduced the report the purpose of which was to inform Members of the Council’s second year’s Gender Pay Gap data, together with comparator data across the region and contextual information on Gender Pay gap.

 

During discussion the following points were noted:

 

·         Members were reminded that this report was not about equal pay or men and women being paid differently for the same job as the Council was very transparent about its job descriptions and job evaluation process. Audits were done regularly to see if any imbalances or discrepancies could be found.

·         This was the second year of reporting the data and reflected some changes in the gender pay gap statistics.  In real terms the change in hourly rate was fairly small and was likely accounted for by the natural churn of the workforce with people coming in at the bottom and leaving at the top, as well as progression within the grades.

·         The figures that were reported on were always a year behind so that for the next year’s figures, data collected for March 2019 did not have to be sent off until March 2020. Ms Snell confirmed that an earlier report could be presented to Members before this deadline to give a more up-to-date picture.

·         Members would receive further clarification of the figures shown in 4.7.1 of the report.

·         The HR department were waiting to hear whether the Government would require the Council to report on pay gaps by ethnicity.

·         Other authorities’ data would be available for the next report to come before the committee so that comparisons could be made.

 

RESOLVED:

 

The Committee;

 

1.    NOTED the Council’s Gender Pay Gap data for 31 March 2018 and the commentary/comparison to the previous year’s report.

 

2.    RECOMMENDED that a further report on the Gender Pay Gap using data captured up until March 2019 be presented at the July meeting of the Committee in advance of the statutory reporting timeline.

 

 

751.

NJC PAY SCALE pdf icon PDF 91 KB

To receive Report No.48/2019 from the Strategic Director for Resources.

Additional documents:

Minutes:

Report No.48/2019 was received from the Strategic Director for Resources.

 

Ms C Snell, Head of Human Resources introduced the report the purpose of which was to provide Members with an update regarding national pay bargaining and in particular the implementation of the amended NJC pay Scale for April 2019.

 

During discussion the following points were noted:

 

·         The report appraised Members of the process that had been gone through to meet the national pay agreement.

·         Members congratulated Ms Snell and her team on the work they had done to get RCC to this point.

 

RESOLVED:

 

The Committee NOTED the update on the implementation of the amended Pay Spine for employees on National Joint Council terms and conditions of employment, effective April 2019.

 

752.

ANY URGENT BUSINESS

To receive items of urgent business which have previously been notified to the person presiding.

Minutes:

No items of urgent business were received.