A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Council and councillors

Agenda and minutes

Venue: Council Chamber, Catmose

Contact: Natasha Taylor  01572 720991

Items
No. Item

55.

APOLOGIES FOR ABSENCE

Minutes:

No apologies were received.

56.

ANNOUNCEMENTS FROM THE CHAIRMAN AND/OR HEAD OF THE PAID SERVICE

Minutes:

There were no announcements from the Chairman or the Head of Paid Service.

57.

DECLARATIONS OF INTEREST

 

In accordance with the Regulations, Members are required to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

Minutes:

Mr Brown declared an interest in Item 6 on the agenda as he was a member of the Leicestershire Association of Local Councils, he would withdraw from the meeting during discussion on this item.

58.

RECORD OF DECISIONS

 

To confirm the Record of Decisions made at the meeting of the Cabinet held on 22 May 2018.

Minutes:

The record of decisions made by Cabinet on 22 May 2018, copies of which had been previously circulated, were confirmed by Cabinet.

59.

ITEMS RAISED BY SCRUTINY

To receive items raised by members of scrutiny which have been submitted to the Leader (copied to Chief Executive and Governance Officer) by 4.30 pm on Friday, 15 June 2018.

Minutes:

The Chairman had not been formally notified of any items raised by Scrutiny.

 

--o0o--

Mr G Brown left the meeting.

--o0o--

60.

DEVELOPMENT OF RUTLAND HEALTHY GRANTS SCHEME UTILISING PUBLIC HEALTH RESERVES pdf icon PDF 72 KB

Report No. 96/2018

Additional documents:

Minutes:

Report No. 96/2018 was received from the Director for Public Health.

 

 

Mr A Walters, Portfolio Holder for Safeguarding – Adults, Public Health, Health Commissioning, Community Safety & Road Safety, introduced the report, the purpose of which was to outline proposals to bring together funding from both the Public Health Grant and the Better Care Fund (BCF) to establish a Healthy Rutland Small Grants Scheme.

 

Mr Walters noted that the Adults and Health Scrutiny Panel had considered an early report on the scheme in April 2018 and he would welcome any further feedback on the scheme as set out in this report.

 

During discussion the following points were raised:

 

      i.         The fixed-term post to support the scheme would be a part-time administrative post and therefore the allocation of £9,000 was considered reasonable;

     ii.         Promotion of the scheme would be key to its success; and

   iii.         A requirement to report back on outcomes would be incorporated into the scheme to ensure that the success of the scheme could be measured and good news stories were publicized.

 

 

DECISION

 

 

1)    Cabinet APPROVED the use of the Public Health Grant and Better Care Fund programme funding to establish a Healthy Rutland Small Grants Scheme to improve health and wellbeing within local communities.

 

2)    Cabinet APPROVED the proposed option for managing the awarding of grants under the Healthy Rutland Small Grants Scheme as set out in Section 2 of Report No. 98/2018.

 

3)    Cabinet APPROVED that the scheme would be administered by Rutland Access Partnership (RAP) on behalf of the Council, and that the Council would provide a proportion of the funding (approximately 9% of the total allocated funding) for RAP to recruit a worker to support communities in applying and making the best use of all the monies.

 

Reason for decision

 

1.    The Public Health Grant must be spent improving the health of the population, in line with the conditions set out in the Public Health Grant Agreement.  Any underspend may be ‘clawed back’ by Public Health England.  By establishing a time limited grant scheme, the Council would ensure that the full amount of grant due to Rutland was used to improve the health and well-being of the population.

 

2.    The use of RAP would provide a cost effective way of administering the scheme.

 

--o0o--

Mr G Brown returned to the meeting.

--o0o--

Mr M Sandys and Mrs Z Chatra left the meeting and did not return.

--o0o--

 

 

61.

DATA PROTECTION POLICIES AND UPDATE pdf icon PDF 78 KB

Report No. 95/2018

Additional documents:

Minutes:

Report No. 95/2018 was received from the Director for Resources.

 

Mr O Hemsley, Leader and Portfolio Holder for Rutland One Public Estate & Growth, Tourism & Economic Development, and Resources (other than Finance and Communications) introduced the report, the purpose of which was to outline the new data protection laws which came into force on 25 May 2018. It set out the steps which the Council had taken to prepare for the new data protection regime and it sought Cabinet's approval to the new policies which had been introduced as part of the preparatory work.

 

During discussion the following points were raised:

 

i.      Corporate bodies did not have the same rights as individuals, but they were subject to the obligations under the GDPR as data controllers;

ii.     The customer services telephone message would be reviewed to make it more customer friendly;

iii.    It was confirmed that should a significant breach occur, which could result in reputational damage, Cabinet would be notified;

iv.   The retention policy would be reviewed to ensure that working drafts and papers which fall outside of background papers and formal committee reports are retained for the length of the project and some years beyond in specific circumstances; and

v.     The members briefing provided by the Information Governance Officer had been clear and informative.

 

DECISION:

 

1.      Cabinet APPROVED the Data Protection Policies and Procedures as set out in Appendices 1, 2 and 3 of Report No. 95/2018.

 

 

Reasons for the decision:

 

1.  The laws on data protection had been overhauled by European and Domestic Legislation and the Council needed to ensure that it was fully compliant with them and to evidence its compliance by having a set of robust policies and procedures in place.

62.

ANY ITEMS OF URGENT BUSINESS

To receive items of urgent business which have previously been notified to the person presiding.

Minutes:

No items of urgent business had previously been notified to the Chairman.

63.

HOMECARE RECOMMISSIONING pdf icon PDF 120 KB

(KEY DECISION)

 

Report No. 97/2018

Additional documents:

Minutes:

KEY DECISION

Report No. 97/2018 was received from the Deputy Director for People.

Mr A Walters, Portfolio Holder for Health and Adult Social Care introduced the report which set out the outcome of the work to review existing provision and informed the recommissioning of homecare services. The report sought approval from Cabinet to commence procurement of homecare contracts, and to continue the trial of the Complex Care Support Service.

 

During discussion the following points were raised:

 

i.      Mr Brown noted paragraph 12.3.3 which confirmed that financial viability testing would continue as the complex care trial expanded and asked for confirmation that funding would not exceed the budget set out in the MTFP and that savings may be achieved;

ii.     There had been a 7% increase in demand for the service, but only a 2% increase in funding, reductions seen in the cost of complex care had arisen as a result of reduction in commissioned hours, there were also savings in relation to enabling service users to remain in their own homes rather than in residential care.  As the trial was expanded to more rural areas, financial viability would continue to be monitored.

iii.    Impacts on the external homecare provider market would continue to be monitored to ensure that it remained sustainable.

 

DECISION:

 

1.    Cabinet NOTED the update on work undertaken for the recommissioning of homecare services in Rutland.

2.    Cabinet APPROVED the procurement model for homecare services as set out in Section 6 of Report No. 97/2018.

3.    Cabinet AUTHORISED the Director for People, in consultation with the Cabinet Member with Portfolio for Health and Adult Social Care to award the contract(s) for homecare resulting from this procurement in line with the Award Criteria as set out in Appendix B of Report No. 97/2018.

4.    Cabinet SUPPORTED the continuation of the in-house complex care support service trial as set out in Sections 8 -10 of Report No. 97/2018.

Reason for the decision

1.    Both elements of provision had been developed to take into account the feedback from service users, providers and commissioners of the current services, and meet the future needs of Rutland service users in line with strategies and priorities.

2.    In order for the procurement process to commence the award criteria needed to be approved by Cabinet. The criteria had been carefully considered to ensure that providers successful in the process were capable of meeting the requirements and could deliver appropriate quality services in Rutland.

3.    It was recommended that once the award criteria were approved, approval of the award of contracts was delegated to the Director for People in consultation with the Portfolio Holder. Decisions would only be taken in line with Cabinet approved criteria.

 

4.    Cabinet approval was required to continue and gradually extend the Complex Care Support Service.  The model had been developed to meet complex needs with quality care and support, an extension would enable it to be further developed and the longer-term viability of the model evaluated.