Agenda and minutes

Cabinet
Tuesday, 16th April, 2019 10.00 am

Venue: Council Chamber, Catmose

Contact: Natasha Taylor  01572 720991

Items
No. Item

777.

APOLOGIES FOR ABSENCE

Minutes:

Apologies were received from Mrs Stephenson.

778.

ANNOUNCEMENTS FROM THE CHAIRMAN AND/OR HEAD OF THE PAID SERVICE

Minutes:

There were no announcements from the Chairman or Head of Paid Service.

 

779.

DECLARATIONS OF INTEREST

 

In accordance with the Regulations, Members are required to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

Minutes:

No declarations of interest were received.

780.

RECORD OF DECISIONS

 

To confirm the Record of Decisions made at the meeting of the Cabinet held on 19 March 2019.

Minutes:

The Record of Decisions made at the meeting of the Cabinet held on 19 March 2019, copies of which had been previously circulated, were confirmed as a true record and were signed by the Chairman.

781.

ITEMS RAISED BY SCRUTINY

To receive items raised by members of scrutiny which have been submitted to the Leader (copied to Chief Executive and Governance) by 4.30 pm on Friday 12 April 2019.

Minutes:

The Chairman had not been formally notified of any items raised by Scrutiny.

782.

PROGRESS UPDATE ON ST GEORGE'S BARRACKS pdf icon PDF 63 KB

Report No. 72/2019

Minutes:

Report No. 72/2019 was received from the Chief Executive.

 

Mrs Briggs, Chief Executive, introduced the report the purpose of which was to provide Cabinet with a progress report on the St George’s Barracks project further to the report of March 2018.

 

DECISION:

 

Cabinet NOTED the report.

783.

SEND CAPITAL PROGRAMME UPDATE pdf icon PDF 132 KB

(KEY DECISION)

 

Report No. 71/2019

Additional documents:

Minutes:

Report No. 71/2019 was received from the Strategic Director for People.

 

Mr David Wilby, Portfolio Holder for Lifelong Learning, Early Years, Special Educational Needs & Disabilities, Inclusion, introduced the report the purpose of which was to seek Cabinet approval to fund essential start-up costs for the Enhanced Resource Provision at Uppingham Community College.

 

During discussion the following points were noted:

 

      i.        Mr Andrews, Strategic Director for People clarified that the predictions for intake of students per year in the report were pessimistic. There was hope that the SEND Capital Programme would over deliver. The Business Model was based on students within the Rutland border and did not take into consideration students from outside the border.

    ii.        The programme would be reviewed annually.

 

DECISION:

 

Cabinet:

 

1.    APPROVED a maximum allocation of £200k from earmarked reserves set aside in the 19/20 budget to fund start-up costs of the new Special Educational Needs and Disabilities (SEND) provision to be established at Uppingham Community College (UCC).

 

2.    DELEGATED authority to the Strategic Director for People and the Strategic Director for Resources to decide how the maximum allocation will be applied.

 

3.    DELEGATED authority to the Strategic Director for People in consultation with the Deputy Director of Corporate Governance and the Portfolio Holder for Lifelong Learning to enter into all necessary agreements to progress the project.

 

4.    NOTED overall progress in delivering this project.

 

Reasons for the decision:

 

·         Cabinet commit up to £200k to fund the deficit in start-up for the new provision at UCC to meet the objectives of the Programme

 

·         Cabinet Delegate power to the Strategic Director for People in consultation with the Deputy Director of Corporate Governance and the Portfolio Holder for Lifelong Learning to enter into all necessary agreements to progress the project.

 

·         Cabinet agree to proceed with the development as described in this report.

 

784.

MENTAL HEALTH TASK AND FINISH GROUP pdf icon PDF 54 KB

Report No. 73/2019

Additional documents:

Minutes:

Report No. 73/2019 was received from the Mental Health Task and Finish Group.

 

Miss Gale Waller, Acting Chair of the Mental Health Task and Finish Group, introduced the report the purpose of which was to present the findings of the Mental Health Task and Finish Group to Cabinet.

 

During discussion the following point was noted:

 

·         It was asked that recommendation 9 within the report be re-worded to provide more detail and context as it was felt that the recommendation implied that waiting times and services would improve with an increased budget.

 

DECISION:

 

That Cabinet NOTED the work of the Mental Health Task and Finish Group and ENDORSED recommendations 1-10 as outlined in their report, on the condition that recommendation 9 be re-worded by Mr Walters and relevant officers.

 

785.

CATMOSE HOUSE BOILER PLANT RENEWAL pdf icon PDF 69 KB

(KEY DECISION)

 

Report No. 74/2019

Additional documents:

Minutes:

Report No. 74/2019 was received from the Deputy Director for Places.

 

Mr Andrew Edwards, Head of Property Services, introduced the report the purpose of which was to obtain authority from Cabinet to appoint T Clarke Ltd to replace the boilers for the contract sum of £88,728.

 

DECISION:

 

That Cabinet:

 

1.    APPROVED the award criteria as set out in this report.

 

2.    APPROVED the allocation of up to £98,000 (which includes £4,400 contingency and £4,500 of management costs) of Capital Funds from the General Fund to replace the boiler plant in the summer of 2019.

 

3.    APPROVED the appointment of T Clarke Ltd for the sum of £88,728 to replace the Boilers and associated equipment in Catmose House.

 

4.    AUTHORISED the Deputy Director of Places to commit up to £4,400 of additional expenses to cover any contingencies that should arise as a result of the project.

 

 

Reason for the decision:

 

The recommendations set out in this report will ensure that the boilers can be replaced with little if any impact on the operations of the Council.

 

786     EXCLUSION OF THE PRESS AND PUBLIC

 

RESOLVED:

 

Cabinet AGREED to remain in public session unless detailed discussion was held on the exempt information at which point the meeting would move into exempt session.

786.

EXCLUSION OF THE PRESS AND PUBLIC

Cabinet is recommended to determine whether the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972, as amended, and in accordance with the Access to Information provisions of Procedure Rule 239, as the following item of business is likely to involve the disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.

 

Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Minutes:

RESOLVED:

 

Cabinet AGREED to remain in public session unless detailed discussion was held on the exempt information at which point the meeting would move into exempt session.

787.

PROCUREMENT AND AWARD CRITERIA - PROVISION OF FULL FIBRE (GIGABIT CAPABLE) NETWORK UPGRADES TO PUBLIC SECTOR BUILDINGS IN RUTLAND pdf icon PDF 86 KB

(KEY DECISION)

 

Report No. 60/2019

Additional documents:

Minutes:

Report No. 60/2019 was received from the Deputy Director for Places.

 

Ms Libby Kingsley, Digital Rutland Project Manager, introduced the report the purpose of which was to obtain Cabinet approval to procure the provision of full fibre network upgrades to public sector buildings in Rutland under the Digital Rutland Local Full Fibre Networks Project (part funded by the UK Government) and to agree the award criteria.

 

DECISION:

 

That Cabinet:

 

1.    NOTED the receipt of the conditional funding offer of c£1.78m from the Department for Culture, Media and Sport (DCMS) Local Full Fibre Networks Challenge Fund.

 

2.    APPROVED the pre-procurement business case (Exempt Appendix A).

 

3.    APPROVED to proceed with the procurement for full fibre (gigabit capable) network upgrades to public sector buildings in Rutland and the award criteria set out in the report (Exempt Appendix B) on the basis that any contracts will only be awarded when terms and conditions have been agreed and Full Council has approved the inclusion of this project in the Capital programme.

 

Reasons for the decision:

 

·         The proposals set out in this report will allow Rutland County Council to tender the services and appoint a contractor to undertake the full fibre (gigabit capable) network upgrades as set out in this report.

 

·         This approach will support the strategic and delivery objectives of the DCMS Local Full Fibre Networks Challenge Fund and the Council’s strategic objectives as set out in Report 212/2018.

 

788.

EXCLUSION OF THE PRESS AND PUBLIC

Cabinet is recommended to determine whether the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972, as amended, and in accordance with the Access to Information provisions of Procedure Rule 239, as the following item of business is likely to involve the disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.

 

Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Minutes:

RESOLVED:

 

Cabinet AGREED to remain in public session unless detailed discussion was held on the exempt information at which point the meeting would move into exempt session.

 

789.

OAKHAM ENTERPRISE PARK CAPITAL INVESTMENT

(KEY DECISION)

 

Report No. 75/2019

Minutes:

Report No. 75/2019 was received from the Deputy Director for Places.

 

Mr Brown, Portfolio Holder for Planning, Environment, Property and Finance, introduced the report the purpose of which was to obtain Cabinet approval for the investment of £110,000 for Oakham Enterprise Park (OEP) to maximise the return from the asset.

 

DECISION:

 

Cabinet APPROVED the release of up to £110,000 to undertake further investment works at Oakham Enterprise Park.

 

Reasons for the decision:

 

Approval for the release of the funding would ensure that RCC continued to invest in an asset that not only provided a financial return but also supported the economy and wellbeing of the community.

790.

EXCLUSION OF THE PRESS AND PUBLIC

Cabinet is recommended to determine whether the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972, as amended, and in accordance with the Access to Information provisions of Procedure Rule 239, as the following item of business is likely to involve the disclosure of exempt information as defined in Paragraph 7 of Part 1 of Schedule 12A of the Act.

 

Paragraph 7: Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

 

Minutes:

RESOLVED:

 

Cabinet AGREED to remain in public session unless detailed discussion was held on the exempt information at which point the meeting would move into exempt session.

791.

RISK BASED VERIFICATION POLICY REVIEW pdf icon PDF 57 KB

Report No. 58/2019

Additional documents:

Minutes:

Report No. 58/2019 was received from the Strategic Director for Resources.

 

Mr Gordon Brown, Portfolio Holder for Planning, Environment, Property and Finance, introduced the report the purpose of which was to inform Members that the Risk Based Verification Policy for the administration of Housing Benefit (HB) and Local Council Tax Support (LCTS) has been reviewed and no changes are required.

 

 

DECISION:

 

Cabinet NOTED that the Risk Based Verification Policy had been reviewed and no changes were required.

792.

ANY ITEMS OF URGENT BUSINESS

To receive items of urgent business which have previously been notified to the person presiding.

Minutes:

Mrs Helen Briggs, Chief Executive, brought to the attention of Cabinet that the Notice of Election for the European election was posted yesterday and the Council was now preparing that election as well as the local elections. Government had advised that expenses incurred to preparing for the European election would be refunded, although no guidance had been received on what classed as expenditure. Some expenditure had already been committed with the need to secure printers for polling cards and ballot papers. Any expenditure that would be ineligible for a refund would be taken back from some of the Brexit funding, however it was expected that most expenditure would be refunded.