A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Council and councillors

Agenda, decisions and minutes

Venue: Council Chamber, Catmose

Contact: Joanna Morley  01572 758271

Media

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Cllr Razzell.

2.

ANNOUNCEMENTS FROM THE CHAIRMAN AND/OR HEAD OF THE PAID SERVICE

Minutes:

There were no announcements from the Chairman or the Head of Paid Service.

3.

DECLARATIONS OF INTEREST

In accordance with the Regulations, Members are required to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

Minutes:

There were no declarations of interest.

4.

RECORD OF DECISIONS

To confirm the Record of Decisions made at the meeting of the Cabinet held on 18 May 2021.

Minutes:

The record of decisions made at the meeting of the Cabinet held on 18 May 2021 was confirmed.

5.

ITEMS RAISED BY SCRUTINY

To receive items raised by members of scrutiny which have been submitted to the Leader and Chief Executive.

Minutes:

There were no items raised by Scrutiny.

6.

BUILDING CONTROL CONTRACT AND CHANGE OF SERVICE PROVIDER pdf icon PDF 244 KB

To receive Report No.78/2021 from the Strategic Director for Places and the Monitoring Officer.

Decision:

In consultation with Cabinet, Cllr Hemsley, leader of the Council and Portfolio Holder for Policy, Strategy and Partnerships, Economy and Infrastructure:

 

1.    Authorised the Strategic Director for Places to appoint Blaby District Council as the provider of the Building Control Services for an initial 3 year period.

2.    Approved an increase in budget of £52,700.

Minutes:

Report No.78/2021 was introduced by Penny Sharp, Strategic Director for Resources. The report set out the current position in relation to the Council’s Building Control Service and sought to gain the Portfolio Holder’s approval, in consultation with Cabinet, to secure Blaby District Council as the new service provider when the current contract ended in June 2021.

 

During discussion the following points were raised:

 

·       The additional spend of £52000 was only quantified at the end of last year and only confirmed after the budget had been set.

·       The building control service offered under the Blaby banner afforded an opportunity to build market share within Rutland and therefore reduce the initial budget pressure.

 

RESOLVED:

 

In consultation with Cabinet, Cllr Hemsley, leader of the Council and Portfolio Holder for Policy, Strategy and Partnerships, Economy and Infrastructure:

 

1.    AUTHORISED the Strategic Director for Places to appoint Blaby District Council as the provider of the Building Control Services for an initial 3 year period.

2.    APPROVED an increase in budget of £52,700.

7.

HIGHWAYS CAPITAL PROGRAMME- SECOND ALLOCATION 2021/22 pdf icon PDF 364 KB

To receive Report No.65/2021 from the Strategic Director for Places.

Additional documents:

Decision:

In consultation with Cabinet, Cllr Stephenson, Deputy Leader and Portfolio Holder for Communities, Environment and Climate Change:

 

Recommended to Council that the spend of the Department for Transports (DfT) for the balance of the Highways Maintenance Block funding allocation, and both the Capital Pot Hole and Incentive funds received, as well as the carried forward £106,000, to the value of £1,487,000 is used for proactive highway drainage, Bridges, Street Lighting structural survey, carriageway and footway works as per Appendix A.

Minutes:

Report No.65/2021 was introduced by Cllr Stephenson, Portfolio Holder for Communities, Environment and Climate Change. The purpose of the report was   to consult Cabinet prior to recommending to Council approval of the second allocation of the Highway Capital Programme.

 

RESOLVED:

 

That the spend of the Department for Transports (DfT) for the balance of the Highways Maintenance Block funding allocation, and both the Capital Pot Hole and Incentive funds received, as well as the carried forward £106,000, to the value of £1,487,000 is used for proactive highway drainage, Bridges, Street Lighting structural survey, carriageway and footway works as per Appendix A, be RECOMMENDED to Council.

8.

REVENUE AND CAPITAL OUTTURN REPORT pdf icon PDF 481 KB

To receive Report No.66/2021 from the Strategic Director for Resources.

Additional documents:

Decision:

In consultation with Cabinet, Cllr Payne, Portfolio Holder for Finance, Governance and Performance, Change and Transformation:

 

1.    Noted the provisional outturn (subject to audit and finalisation of business rates figures) on the revenue budget and updated capital programme

2.    Approved budget carry forwards of £596k as per para 3.5.3 (b)

3.    Approved transfers to reserves of £631k as per para 3.5.3 (b)

4.    Approved of £408k funding to cover new service pressures as per Appendix E2

5.    Recommended to Council approval of 21/22 budget adjustments for new grant income of £1.567m and planned expenditure of £1.458m as per Appendix E1.

6.    Recommended to Council the setting up of one new reserve for donations received as detailed in section 3.5.3.

7.    Noted potential future pressures highlighted in Appendix G

8.    Noted changes to the capital programme as per Section 4 and Appendix F

 

Minutes:

Report No.66/2021 was introduced by Cllr Payne, Portfolio Holder for Finance, Governance and Performance, Change and Transformation. The purpose of the report was to inform Cabinet and all Members of the provisional revenue and capital outturn for 20/21 including the impact of COVID 19 on the Council’s finances, the latest position on the 21/22 budget and the latest Medium Term Financial Plan position including the financial gap. In advising Members of the latest position the report also sought approval for various transfers and budget adjustments.

 

During discussion the following points were noted:

 

·       The Portfolio Holder confirmed that she felt that there was nothing in this report, including the high levels of reserves that Scrutiny had commented on, which changed the need to make savings.

·       Reserves were above the levels of other unitary Councils but the Section 151 officer was grateful for these given the forthcoming budgetary pressures.

 

RESOLVED:

 

In consultation with Cabinet, Cllr Payne, Portfolio Holder for Finance, Governance and Performance, Change and Transformation:

 

1.    NOTED the provisional outturn (subject to audit and finalisation of business rates figures) on the revenue budget and updated capital programme

2.    APPROVED budget carry forwards of £596k as per para 3.5.3 (b)

3.    APPROVED transfers to reserves of £631k as per para 3.5.3 (b)

4.    APPROVED of £408k funding to cover new service pressures as per Appendix E2

5.    RECOMMENDED to Council approval of 21/22 budget adjustments for new grant income of £1.567m and planned expenditure of £1.458m as per Appendix E1.

6.    RECOMMENDED to Council the setting up of one new reserve for donations received as detailed in section 3.5.3.

7.    NOTED potential future pressures highlighted in Appendix G

8.    NOTED changes to the capital programme as per Section 4 and Appendix F

 

9.

EXCLUSION OF THE PRESS AND PUBLIC

Cabinet is recommended to determine whether the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972, as amended, and in accordance with the Access to Information provisions of Procedure Rule 239, as the following item of business is likely to involve the disclosure of exempt information as defined in Paragraph 2 of Part 1 of Schedule 12A of the Act.

 

Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Minutes:

RESOLVED:

 

That Cabinet would remain in public session as it was felt that discussion could be had without reference to the financial information contained in exempt appendix A.

10.

CATMOSE SPORTS CONTRACT UPDATE pdf icon PDF 220 KB

To receive Report No.74/2021 from the Strategic Director for Places.

Additional documents:

Decision:

In consultation with Cabinet, Cllr Walters. Portfolio Holder for Health, Wellbeing and Adult Care:

 

1.    Approved acceptance of the offer of a grant of £59,249 from the National Leisure Recovery Fund (NLRF), administered by Sport England, to support the re-opening of the Catmose Sports facility. £57,707 will be passed on to the Council’s leisure operator.

2.    Noted the request from the Council’s leisure operator Stevenage Leisure Ltd (SLL) for additional financial support for the 2021-22 financial year.

3.    Authorised the Strategic Director for Places and the Strategic Director for Resources, in consultation with the Cabinet Member with Portfolio for Finance, to agree additional financial support to SLL of up to £43,000 (in addition to the NLRF) in 2021-22 in light of the Covid-19 impact and swimming pool closure.

4.    Authorised the Strategic Director for Places and the Strategic Director for Resources, in consultation with the Cabinet Member with Portfolio for Finance, to agree capital expenditure on maintenance works at the Catmose Sports facility, in line with lease obligations, of up to £150,000 over the financial years 2021-22 and 2022-23.

Minutes:

Report No.74/2021 was introduced by Cllr Walters, Portfolio Holder for Health, Wellbeing and Adult Care.

 

Cllr Hemsley made comparisons with other authorities who were being asked for much larger sums of money for their leisure providers

 

RESOLVED:

 

In consultation with Cabinet, Cllr Walters. Portfolio Holder for Health, Wellbeing and Adult Care:

 

1.    APPROVED acceptance of the offer of a grant of £59,249 from the National Leisure Recovery Fund (NLRF), administered by Sport England, to support the re-opening of the Catmose Sports facility. £57,707 will be passed on to the Council’s leisure operator.

2.    NOTED the request from the Council’s leisure operator Stevenage Leisure Ltd (SLL) for additional financial support for the 2021-22 financial year.

3.    AUTHORISED the Strategic Director for Places and the Strategic Director for Resources, in consultation with the Cabinet Member with Portfolio for Finance, to agree additional financial support to SLL of up to £43,000 (in addition to the NLRF) in 2021-22 in light of the Covid-19 impact and swimming pool closure.

4.    AUTHORISED the Strategic Director for Places and the Strategic Director for Resources, in consultation with the Cabinet Member with Portfolio for Finance, to agree capital expenditure on maintenance works at the Catmose Sports facility, in line with lease obligations, of up to £150,000 over the financial years 2021-22 and 2022-23.

11.

ANY ITEMS OF URGENT BUSINESS

To receive items of urgent business which have previously been notified to the person presiding.

Minutes:

There were no items of urgent business.