There were no apologies for absence.

Mark Andrews, Chief Executive informed Members of the Councils arrangements for the bank holiday after Queen Elizabeth’s passing. All services would be closed for officers to be able to observe the funeral. Waste collections would be reorganised, but all emergency duty lines remained open.

In accordance with the Regulations, Members are required to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

There were no declarations of interest.

To confirm the Minutes and Decisions made at the meeting of the Cabinet held on 16^th August 2022.

Consideration was given to the record of decisions made following the meeting of Cabinet on 16 August.

RESOLVED

1. That the record of decisions made at the meeting of the Cabinet held on 16 August 2022 be APPROVED.

To receive items raised by members of scrutiny which have been submitted to the Leader and Chief Executive.

Due to the sad news that was received of the Queen’s passing on 8^th September, the Strategic Overview and Scrutiny Committee was adjourned so no reports were received for this meeting.

To receive Report No.146/2022 from the Leader of the Council.

RESOLVED

That Cabinet:

1.    NOTED the purpose of the Future Rutland Partnership as outlined in Appendix A. 

2.    ENDORSED the introduction of the Future Rutland Partnership. 

Report No.146/2022 was introduced by the Leader and Portfolio Holder for Policy, Strategy and Economy.

The Leader provided Cabinet with a proposal to introduce a new partnership which will focus multiagency collaboration around the Future Rutland Vision.

The Future Rutland Vision (FRV) was a shared Vision for the County which reflects the aspirations of residents, captured following an extensive community engagement exercise.

The vision was not owned by any one agency or community group, and all play a role in helping to achieve it.

The key objectives and membership were highlighted within the terms of reference. The Leader did highlight that the faith sector would be included within the board members.

It was agreed after questions that Housing Association within the list of board members would be changed to Housing Associations as there are more than one within the County.

It was also agreed that the wording around the health sector of the membership would be tidied up and updated before being published.

All members welcomed the report and progression within Future Rutland. The Leader confirmed to Members that the Leader of Rutland County Council would be the Chair of the partnership.

It was proposed by Councillor L Stephenson that the recommendations of report No. 146/2022 be agreed, this was seconded and upon being put to the vote the motion was unanimously agreed.

RESOLVED

That Cabinet:

1.    NOTED the purpose of the Future Rutland Partnership as outlined in Appendix A. 

ENDORSED the introduction of the Future Rutland Partnership. 

To receive Report No.147/2022 from the Portfolio Holder for Communities, Environment and Climate Change.

RESOLVED

That Cabinet:

1.    APPROVED the Events Policy attached as Appendix A subject to any minor amendments proposed by Members of the Safety Advisory Group.

2.    DELEGATED authority to the Director – Places, in consultation with the Portfolio Holders for Culture and Economic Development, to finalise the Events Policy following feedback from the Safety Advisory Group.

Report No.147/2022 was introduced by Councillor M Oxley, Portfolio Holder for Communities, Environment and Climate Change.

He presented to Cabinet a draft Events Policy for consideration and approval, to ensure the safe and orderly conduct of public events within the County, building on existing practice across Leicestershire and Rutland.

Councillor D Wilby asked a question about plans for potential sites for the Air Ambulance to land for larger events, Councillor Oxley confirmed this would be discussed with the Safety Advisory Group.

Councillor R Powell asked for more clarification around small events, those for under 500 people attending. To make it clear for community events and volunteers for those events to when they need to request a notification and when they can use the checklist to go through certain aspects of that event. Councillor Oxley agreed to have this clarified in later consultations with the Safety Advisory Group.

Councillor S Harvey suggested that the wording around signage could be strengthened to make sure they read the guidance before purchasing signs to avoid challenges and the removal of certain signs due to the sizes, positioning of signs and what is allowed within the County. The portfolio holder agreed to take that on board.

The Leader expressed the importance of communication around this policy to formally identify key people and organisations who would need to be alerted.

It was proposed by Councillor M Oxley that the recommendations of report No. 147/2022 be agreed, this was seconded and upon being put to the vote the motion was unanimously agreed.

RESOLVED

That Cabinet:

1.     APPROVED the Events Policy attached as Appendix A subject to any minor amendments proposed by Members of the Safety Advisory Group.

2.     DELEGATED authority to the Director – Places, in consultation with the Portfolio Holders for Culture and Economic Development, to finalise the Events Policy following feedback from the Safety Advisory Group.

To receive Report No. 149/2022 from the Portholio Holder for Health, Wellbeing and Adult Care.

RESOLVED

That the LLR Carers Strategy be deferred to a later meeting to assess and include amendments that have been made to the strategy and to reflect them in the Councils action plans.

Report No.149/2022 was introduced by Councillor S Harvey, Portfolio Holder for Health, Wellbeing and Adult Care.

Councillor Harvey moved that the LLR Carers Strategy be deferred to a later meeting to assess and include amendments that have been made to the strategy and to reflect them in the Councils action plans.

The anticipated launch date for the Strategy was on National Carers Day on 25^th November 2022 so the paper would be brought back before that date.

It was proposed by Councillor S Harvey that the recommendations of report No.149/2022 be deferred, this was seconded and upon being put to the vote the motion was unanimously agreed.

RESOLVED

That Cabinet:

DEFERRED the LLR Carers Strategy to a later meeting to assess and include amendments that have been made to the strategy and to reflect them in the Councils action plans.

Cabinet is recommended to determine whether the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972, as amended, and in accordance with the Access to Information provisions of Procedure Rule 239, as the following item of business is likely to involve the disclosure of exempt information as defined in Paragraph 2 of Part 1 of Schedule 12A of the Act.

Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

It was proposed by the Chair that the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972 as the following item of business as was likely to lead to disclosure of information relating to the financial or business affairs of any particular person. This was seconded and upon being put to the vote the motion was unanimously carried.

RESOLVED

That the press and public be excluded from the meeting.

To receive Report No.148/2022 from the Portfolio Holder for Finance, Governance and Performance, Change and Transformation.

RESOLVED

That Cabinet:

1.    APPROVED the direct award of the Annual Maintenance contract at an estimated 5 year cost of £443,863 from 1/10/2022 to 30/09/2027 in accordance with Regulation 33 of the Public Contract Regulations 2015.

2.    APPROVED the direct award of the Remote Database Administration contract at an estimated 5 year cost of £100,992 from 1/10/2022 to 30/09/2027 in accordance with Regulation 33 of the Public Contract Regulations 2015.

3.    NOTED the pressure of £5,000 for 2022/23 which can be met from existing budgets and £9,000 per annum thereafter rising by inflation.

4.    NOTED the one-off licence renewal fee of £30,000 for 2022/23, which can be met from existing budgets as this amount had previously been earmarked for Civica System upgrades.

Consideration was given to Report No.148/2022 from the Portfolio Holder for Finance, Governance and Performance, Change and Transformation. Following consideration it was moved by Councillor K Payne and seconded that the recommendations be approved. This was seconded and being put to vote; the motion was unanimously agreed.

RESOLVED

That Cabinet:

1.    APPROVED the direct award of the Annual Maintenance contract at an estimated 5 year cost of £443,863 from 1/10/2022 to 30/09/2027 in accordance with Regulation 33 of the Public Contract Regulations 2015.

2.    APPROVED the direct award of the Remote Database Administration contract at an estimated 5 year cost of £100,992 from 1/10/2022 to 30/09/2027 in accordance with Regulation 33 of the Public Contract Regulations 2015.

3.    NOTED the pressure of £5,000 for 2022/23 which can be met from existing budgets and £9,000 per annum thereafter rising by inflation.

NOTED the one-off licence renewal fee of £30,000 for 2022/23, which can be met from existing budgets as this amount had previously been earmarked for Civica System upgrades.

To receive items of urgent business which have previously been notified to the person presiding.

There were no items of urgent business.