Agenda and minutes

Council
Monday, 12th September, 2016 7.00 pm

Venue: Council Chamber, Catmose, Oakham, Rutland, LE15 6HP

Contact: Natasha Brown, 01572 720991  Email: nbrown@rutland.gov.uk

Link: Audio Recording

Items
No. Item

241.

APOLOGIES

To receive any apologies for absence from Members.

Minutes:

Apologies were received from Mr A Mann and Mr W Cross.

242.

CHAIRMAN'S ANNOUNCEMENTS

To receive any announcements by the Chairman.

Minutes:

The Chairman advised that the list of engagements had been circulated.

 

The Chairman made the sad announcement that Maxine Ind, the wife of Peter Ind (Former Mayor of Uppingham and RCC Chairman), had passed away.  The Chairman intended to contact Mr Ind and would convey Council’s condolences to him.

243.

ANNOUNCEMENTS FROM THE LEADER, MEMBERS OF THE CABINET OR THE HEAD OF PAID SERVICE

To receive any announcements by the Leader, Members of the Cabinet or the

Head of Paid Service.

Minutes:

There were no announcements from the Leader, Members of the Cabinet, or the Head of Paid Service.

244.

DECLARATIONS OF INTEREST

In accordance with the Regulations, Members are invited to declare any disclosable interests under the Code of Conduct and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

Minutes:

Councillor Stephenson declared an interest in Agenda Item 10, Report 154/2016 as she was a full time teacher at Leighfield Academy.

245.

MINUTES OF PREVIOUS MEETING

To confirm the Minutes of the 253rd meeting of the Rutland County Council District Council held on 11 July 2016.

Minutes:

The minutes of the 253rd meeting of the Rutland County Council District Council held on 11 July 2016 were confirmed by the Council and signed by the Chairman.

246.

PETITIONS, DEPUTATIONS AND QUESTIONS FROM MEMBERS OF THE PUBLIC

To receive any petitions, deputations or questions received from members of the public in accordance with the provisions of Procedure Rule 28. The total time allowed for this is 30 minutes.  Petitions, deputations and questions will be dealt with in the order in which they are received and any which are not considered within the time limit shall receive a written response after the meeting.

Minutes:

There were no petitions, deputations or questions from members of the public.

247.

QUESTIONS FROM MEMBERS OF THE COUNCIL

To receive any questions submitted from Members of the Council in accordance with the provisions of Procedure Rules 30 and 30A.

Minutes:

      i.        Mr M Oxley

 

Can the present Chair of the Rutland Water Partnership please confirm whether there is active involvement in the Partnership from the principal partner – Anglian Water. If not can he tell me what has been done to try and involve them. Would he agree that without their input, as owner and main stakeholder in Rutland Water, it is not worth holding meetings.

 

The Chairman of the Rutland Water Partnership responded as follows:

 

I can confirm that Anglian Water is actively involved in the partnership.  In the last 2 years I can only recall one occasion when they have been unable to provide a representative at the meeting.

 

The minutes for the Rutland Water Partnership are available and show that Anglian Water were represented at every meeting until the last one.  The minutes of that meeting show concern by those attending at the lack of representation from various bodies including Anglian Water and I have asked the officer supporting the meeting to contact all participatory organisations, including Anglian Water, to ensure if possible a fuller attendance.  In the case of Anglian Water the normal representative was unable to attend the last meeting for medical reasons and his colleague, who would usually attend in his place, was involved in long standing interviews.

 

    ii.        Mr M Oxley

 

I would ask whether this Council can revisit the decision made in May 2011 to only allow members whose wards abut Rutland Water to be considered for membership of the Partnership. The Constitution which apparently barred other ward members from becoming involved was never found despite extensive searches. I would like the opportunity to once again be considered for membership as I believe I did make a positive contribution to the Partnership before the rules were changed. If a member is willing and able to make a positive contribution then I believe they should not be discouraged from doing so. Rutland water impacts on the whole county not just the wards which border it.

 

The Chairman of the Rutland Water Partnership responded as follows:

 

To give some background information the Rutland Water Partnership was set up as a result of the Local Plan designating a specific Rutland Water Area.  It is not a partnership in the current sense, the term partnership could be misleading as it was actually set up as a discussion forum.  When it was set up the only commitment from RCC was to provide secretariat support and that no other additional resource or personnel would be required.  The venue would alternate between the Sailing Club and the Bird Watching Centre; the Chairman was to be selected by the Partnership, there were no statutory powers of consultation. 

 

The Membership was to provide a forum for national bodies and local communities to interact, therefore membership would be based on 3 local (those surrounding Rutland Water) ward members (RCC Representation); a Parish Council Representative; English Nature; The Environment Agency; NFU;  Anglian Water; Ramblers Association; CPRE; Tourism; Fly Fishers; and the Sailing Club.  ...  view the full minutes text for item 247.

248.

REFERRAL OF COMMITTEE DECISIONS TO THE COUNCIL

To determine matters where a decision taken by a Committee has been referred to the Council in accordance with the provisions of Procedure Rule 110.

Minutes:

No decisions had been referred.

249.

CALL-IN OF DECISIONS FROM CABINET MEETINGS DURING THE PERIOD FROM 9 JULY 2016 to 9 SEPTEMBER 2016 (INCLUSIVE)

To determine matters where a decision taken by the Cabinet has been referred to Council by the call-in procedure of Scrutiny Panels, as a result of the decision being deemed to be outside the Council’s policy framework by the Monitoring Officer or not wholly in accordance with the budget by the Section 151 Officer, in accordance with the provisions of Procedure Rules 206 and 207.

Minutes:

No call-ins were received.

250.

REPORT FROM THE CABINET pdf icon PDF 60 KB

To receive Report No. 173/2016 from the Cabinet on recommendations referred to the Council for determination and to note the Key Decisions taken at its meetings held on 19 July 2016 and 16 August 2016.

 

(Note: There have been some amendments to Report No. 154/2016 as published for 16 August 2016 Cabinet Meeting.  The recommendations approved by Cabinet for Council approval on 16 August 2016 remain unchanged.  The amended Report can be found at Appendix B to report 173/2016).

Additional documents:

Minutes:

Report No. 173/2016 from the Cabinet was received to consider the recommendations of Cabinet referred to Council for determination and report the Key Decisions made by Cabinet since the publication of the agenda for the previous ordinary meeting of the Council on 11 July 2016.

 

1)     Council NOTED the Key Decisions made since the publication of the agenda for the previous ordinary meeting of Council on 11 July 2016.

 

2)     16 August 2016

Decision No. 199

Report No. 155/2016

Corporate Plan including Strategic Aims and Objectives

 

Mr Mathias introduced and moved the recommendations in the report.  Mr King seconded the recommendations.

 

During debate of the recommendations, points raised included:

 

       i.       The Chairman of the Resources Scrutiny Panel expressed his appreciation that the recommendations from the Resources Scrutiny Panel had been incorporated into the Corporate Plan.

 

RESOLVED

 

2.1.        To APPROVE the adoption ofthe Rutland County Council Corporate Plan 2016 to 2017.

2.2.        To APPROVE the preparation of an annual report for Council updating on progress against the plan to include an annual review of the plan.

2.3.        To APPROVE that work on the next Corporate Plan should commence immediately after the election of the new Council in June 2019 to be completed by the end of that calendar year.

 

3)     16 August 2016

Decision No. 200

Report No. 151/2016

Efficiency Plan

 

Mr Mathias introduced and moved the recommendation in the report.  Mr King seconded the recommendation.

 

During debate of the recommendations, points raised included:

 

               i.        The Efficiency Plan gave a positive picture of where savings were being made to deal with pressures at this time.  The Councils Medium Term Financial Plan would be an emerging plan to deal with uncertainty in funding in coming years.

 

 

 

RESOLVED

 

3.1.      To APPROVE the acceptance of the Government’s multi-year settlement offer.

 

4)     16 August 2016

Decision No. 202

Report No. 154/2016

Funding Support for Barleythorpe Primary Free School Bid

 

Members were asked to note that there had been some amendments to Report No. 154/2016 as published for 16 August 2016 Cabinet Meeting.  The amended report under consideration at this meeting started on Page 15 of the agenda pack.

 

Mr Wilby introduced and moved the recommendations in the report.  Mr King seconded the recommendations.

 

 

During debate of the recommendations, points raised included:

 

               i.        It was prudent to begin planning for the predicted increase in demand for Primary School Places in Rutland;

              ii.        Additional capacity for secondary places was also being addressed by the proposal to relocate the Visions Children’s Centre from the Catmose Campus to create space for additional secondary  pupil places;

            iii.        When expressions of interest were sought for the provision of a new Primary school for Oakham, the only firm interest came from The Rutland and District Schools’ Federation (RDSF), two other schools have recently expressed an interest (Lanham and Brooke Hill) but have not put forward any formal proposition;

            iv.        The Catmose site would be the most sensible place to locate the new Primary School in light of planning implications, location and  ...  view the full minutes text for item 250.

251.

REPORTS FROM COMMITTEES OF THE COUNCIL

252.

To receive reports from Committees on matters which require Council approval because the Committee does not have the delegated authority to act on the Council's behalf. pdf icon PDF 58 KB

      i.        Report of the Conduct Committee:  Appointment of Town Council Representative on the Conduct Committee.

 

Report to follow

Minutes:

Report No. 178/2016 was received, the purpose of which was for Council to consider the recommendation from the Conduct Committee for the appointment of Councillor Adam Lowe of Oakham Town Council to the Conduct Committee.

 

The Chair of Conduct Committee, Mr Stewart, introduced the report and moved the recommendations.  Mr Bool seconded the recommendations.

 

During debate of the recommendations points raised included:

 

      i.        A fair and impartial selection process was followed for all candidates that attended the selection panel and Mr Lowe was chosen for the reasons given in the report;

    ii.        Uppingham Town Council received the same invite for nominations as Oakham Town Council – the way in which they chose to put Members forward for this vacancy was for each Town Council; and

   iii.        The Town Council Representative was a co-opted non-voting member; and

   iv.        The report that had been presented to the Conduct Committee on 6 September 2016 had been updated to include the discussion and decision at that meeting.

 

In accordance with Procedure Rule 48, Section 2 r),i), Mr Baines moved a motion to proceed to the vote.  This was seconded by Mr Stewart.

 

Council APPROVED that the recommendations in this report be put to the vote without further discussion.

 

RESOLVED

 

To APPROVE the recommendation from the Conduct Committee for the appointment of Councillor Adam Lowe of Oakham Town Council to Conduct Committee with immediate effect and that the appointment would be valid until Annual Council 2019.

 

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In accordance with the provisions of Procedure Rule 11, paragraph 2 – Recording of Votes - Mr Gale requested that his votes against the above resolution be recorded.

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253.

To receive reports from Council Committees on any other matters and to receive questions and answers on any of those reports. pdf icon PDF 58 KB

      i.        Annual Report of the Audit and Risk Committee

Additional documents:

Minutes:

Report No. 162/2016 was received, the purpose of which was to report to Council on the work undertaken by the Audit and Risk Committee in the year 2015/16.

 

The Chair of the Audit and Risk Committee, Mrs MacDuff introduced the report and moved the recommendations. This was seconded by Mr Lammie.

 

Mrs MacDuff notified Members that a training session would be held prior to the next meeting in January 2017, there would be a discussion regarding the audit plan and members were encouraged to put forward any areas they would like to see reviewed.

 

RESOLVED

 

To NOTE the work undertaken by the Audit and Risk Committee in the year 2015/16 as detailed in the Annual Report (Appendix B to Report 162/2016).

 

 

254.

REPORTS FROM SCRUTINY COMMISSION / SCRUTINY PANELS

To receive the reports from the Scrutiny Commission / Scrutiny Panels on any matters and to receive questions and answers on any of those reports.

Minutes:

No reports were received.

255.

JOINT ARRANGEMENTS AND EXTERNAL ORGANISATIONS

To receive reports about and receive questions and answers on the business of any joint arrangements or external organisations.

Minutes:

      i.        Mr Bool – Combined Fire Authority

Confirmation was given that there was a meeting coming up and a report would be given at the next meeting.  There would also be a short presentation from Mr Bool and Mr Mathias at the 12 October 2016 Parish Council Forum to give an update of the Fire Service in Rutland.  Members were requested to encourage attendance at this meeting.  There would be a rapid response vehicle parked in the car park.

Mr Bool had attended the funeral of the Watch Manager at Castle Donington who had died on duty two weeks ago.

 

    ii.        Mr Conde – Rutland Fairtrade Steering Group

The annual sale this year would take place in November at the Castle, Councillors were requested to show their support by attending.  Looking to display signs at three entrances to Rutland.

 

   iii.        Mr Foster - Charity of Carlton Hayes Hospital

Next meeting would take place in Martinsley on 12 October 2016.  Mr Foster would be happy to put forward any ideas regarding the mental health arena if members wanted to put forward suggestions.

256.

NOTICES OF MOTION

To consider any Notices of Motion submitted by Members of the Council in accordance with Procedure Rule 34 in the order in which they are recorded as having been received.

Minutes:

No motions were received.

257.

EXCLUSION OF THE PUBLIC AND PRESS

Council is recommended to determine whether the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972, as amended, and in accordance with the Access to Information provisions of Procedure Rule 239, as the following item of business is likely to involve the disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

Minutes:

RESOLVED

 

That the public and press be excluded from the meeting in accordance with paragraph 5 of Part 1 of Schedule 12A to the Local Government Act 1972 (Information in respect of which a claim to legal professional privilege   could be maintained in legal proceedings).

 

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Mr Stewart left the meeting at 8.50pm and did not return.

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The Chairman Adjourned the meeting at 8.50pm.

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The meeting was re-convened at 9.50pm.

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258.

LYNDON TOP

To receive a report of the Chief Executive.

 

(Report to follow)

Minutes:

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After debate and voting on this item the meeting returned to public session

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259.

ANY URGENT BUSINESS

To receive items of urgent business which have been previously notified to the person presiding.

Minutes:

No Matters of urgent business were received.