A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Council and councillors

Agenda and minutes

Venue: Council Chamber, Catmose, Oakham, Rutland, LE15 6HP

Contact: Natasha Taylor, 01572 720991  Email: ntaylor@rutland.gov.uk

Link: Audio recording

Items
No. Item

120.

APOLOGIES

To receive any apologies from Members.

Minutes:

Apologies were received from Mr Gale and Mr Parsons.

121.

CHAIRMAN'S ANNOUNCEMENTS

To receive any announcements by the Chairman.

Minutes:

The Chairman announced that the list of engagements had been circulated.

 

 

122.

ANNOUNCEMENTS FROM THE LEADER, MEMBERS OF THE CABINET OR THE HEAD OF PAID SERVICE

To receive any announcements by the Leader, members of the Cabinet or the Head of Paid Service.

Minutes:

The Leader announced that Mr Andrew Stewart had stood down from Council, and thanked Mr Stewart for his work on Council and as Vice chairman on the Planning and Licensing Committee.

 

The Leader announced that there had been a change in Cabinet with Mr Nick Begy stepping down from Cabinet. Mr Gordon Brown would take over as Deputy Leader, and Mrs Lucy Stephenson would join Cabinet. Mr Begy’s portfolios would be split between Mr Brown and Mrs Stephenson as detailed in Report No. 128/2018.

123.

DECLARATIONS OF INTEREST

In accordance with the Regulations, Members are invited to declare any disclosable interests under the Code of Conduct and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

Minutes:

No declarations of interest were received.

124.

MINUTES OF PREVIOUS MEETING

To confirm the Minutes of the 272nd meeting of the Rutland County Council District Council held on 9 April 2018 and the 22nd Annual and 273rd meeting of the Rutland County Council District Council held on 14 May 2018.

Minutes:

The minutes of the 272nd meeting of the Rutland County Council District Council held on 9th April 2018 and the 22nd Annual and 273rd meeting of the Rutland County Council district Council held on 14 May 2018, were confirmed by the Council and signed by the Chairman.

125.

PETITIONS, DEPUTATIONS AND QUESTIONS FROM MEMBERS OF THE PUBLIC

To receive any petitions, deputations or questions received from members of the public in accordance with the provisions of Procedure Rule 28. The total time allowed for this is 30 minutes.  Petitions, deputations and questions will be dealt with in the order in which they are received and any which are not considered within the time limit shall receive a written response after the meeting.

Minutes:

There were no petitions, deputations or questions from members of the public.

126.

QUESTIONS FROM MEMBERS OF THE COUNCIL

To receive any questions submitted from Members of the Council in accordance with the provisions of Procedure Rules 30 and 30A.

Minutes:

There were no questions from members of the Council.

127.

REFERRAL OF COMMITTEE DECISIONS TO THE COUNCIL

To determine matters where a decision taken by a Committee has been referred to the Council in accordance with the provisions of Procedure Rule 110.

Minutes:

No Committee decisions had been referred.

128.

CALL-IN OF DECISIONS FROM CABINET MEETINGS DURING THE PERIOD FROM 7 APRIL 2018 to 6 JULY 2018 (INCLUSIVE)

To determine matters where a decision taken by the Cabinet has been referred to Council by the call-in procedure of Scrutiny Panels, as a result of the decision being deemed to be outside the Council’s policy framework by the Monitoring Officer or not wholly in accordance with the budget by the Section 151 Officer, in accordance with the provisions of Procedure Rules 206 and 207.

Minutes:

No call-ins were received.

129.

REPORT FROM THE CABINET pdf icon PDF 50 KB

To receive Report No. 122/2018 from the Cabinet on recommendations referred to the Council for determination and to note the Key Decisions taken at its meetings held on 17 April 2018, 22 May 2018 and 19 June 2018.

Additional documents:

Minutes:

Report No. 122/2018 from the Cabinet was received, the purpose of which was to report to Council the Key Decisions made by Cabinet since the publication of the agenda for the previous ordinary meeting of the Council on 9 April 2018, as detailed in Appendix A of the report.

 

Miss Waller sought clarification as to whether the decision made on 22 May 2018 for the continuation of the Rutland Flyer 1 bus service had been postponed while further work was being carried out. Mr Hemsley confirmed this was correct.

 

RESOLVED

 

Council NOTED the Key Decisions made since the publication of the agenda for the previous ordinary meeting of the Council 9 April 2018, as detailed in Appendix A to Report No. 122/2018.

130.

REPORTS FROM COMMITTEES OF THE COUNCIL

a.             To receive reports from Committees on matters which require Council approval because the Committee does not have the delegated authority to act on the Council’s behalf.

b.             To receive reports from Council Committees on any other matters and to receive questions and answers on any of those reports.

Minutes:

No reports were received.

131.

REPORTS FROM SCRUTINY COMMISSION / SCRUTINY PANELS

To receive the reports from the Scrutiny Commission / Scrutiny Panels on any matters and to receive questions and answers on any of those reports.

Minutes:

A verbal update from Mrs Lucy Stephenson was received and text of the update can be found below:

 

“Since the last full council the scrutiny commission has been meeting monthly and is currently developing a programme of work to implement the vital function of scrutiny as effectively and as efficiently as possible. This will ensure that as a council we are robust in performing this function.

 

The commission is mindful that training for the scrutiny chairs is a crucial part of this process. To this end Cllr Waller and I attended chairs training in Melton and, as members are aware, RCC is hosting scrutiny training on 11th July.  This training is being provided by the Centre for Public Scrutiny and we have worked in partnership with East Midlands Councils to extend this invitation to all members of the East Midlands Region.

 

I attended the East Midlands Scrutiny Commission network meeting in Bolsover last month.  This proved to be useful and informative, not least because it was interesting to hear from other authorities and to hear an external perspective on the latest government select committee inquiry into the effectiveness of local authority overview and scrutiny committees.  I am also pleased to announce that RCC will be hosting the next scrutiny network meeting in December.

 

For those of you who are unaware, in October 2017 there was a government select committee review of the effectiveness of local authority overview and scrutiny committees.    This has culminated in a white paper with the prospect of new guidelines being issued by the end of the year.  To this end the scrutiny commission received an excellent presentation from Natasha Taylor (Scrutiny Officer) offering us the main headlines and background to the proposals and I have no doubt that all members will have the opportunity to consider these proposals in the context of what would work best for Rutland.

 

I will finish by noting that the officer support provided by Natasha Taylor has been invaluable to assist the members of the scrutiny commission in their work; we are very lucky to have such a dedicated officer who is passionate about the importance of this work.”

 

Mr Oxley asked for clarification as to whether the Scrutiny Chairs had received the training that was asked at Annual Council in May. Mrs Stephenson confirmed that it was in the programme, and that there was Scrutiny training on Wednesday 11 July 2018.

132.

JOINT ARRANGEMENTS AND EXTERNAL ORGANISATIONS

To receive reports about and receive questions and answers on the business of any joint arrangements or external organisations.

Minutes:

      i.        Mr Bool – Combined Fire Authority

The next meeting would be held next week, an update would be provided at the next Council meeting.

 

    ii.        Mr Foster - Carlton Hayes Mental Health Charity

Whilst there had recently been bids for funding from groups in Rutland, most of the bids were from Leicester City and Leicestershire. Mr Foster asked all members to mention the charity to their wards if there were any groups looking after people with mental afflictions of any kind and need help to run projects and outings, to talk to Mr Foster, or look online at the Carlton Hayes website.

 

   iii.        Mr Oxley – Uppingham in Bloom

Mr Oxley noted that Uppingham in Bloom were also judged, and were national winners last year which would be included on town signs in the future.

 

   iv.        Mr Conde – Hanson Heidelberg Cement Group

Mr Conde noted himself and Mr Brown performed at the opening of the Hanson Cement Group 90th anniversary celebration.

 

133.

NOTICES OF MOTION

To consider any Notices of Motion submitted by Members of the Council in accordance with Procedure Rule 34 in the order in which they are recorded as having been received.

Minutes:

No notices of motion had been submitted.

134.

EXCLUSION OF THE PUBLIC AND PRESS

Council is recommended to determine whether the public and press be

excluded from the meeting in accordance with Section 100(A)(4) of the Local

Government Act 1972, as amended, and in accordance with the Access to

Information provisions of Procedure Rule 239, as the following item of

business is likely to involve the disclosure of exempt information as defined in

Paragraph 3 and 4 of Part 1 of Schedule 12A of the Act.

 

Paragraph 3 - Information relating to the financial or business affairs of any

particular person (including the authority holding that information).

 

Paragraph 4: Information relating to any consultations or negotiations, or

contemplated consultations or negotiations, in connection with any labour

relations matter arising between the authority or a Minister of the Crown and

employees of, or office holders under, the authority.

Minutes:

Council was recommended to determine whether the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972, as amended, and in accordance with the Access to Information provisions of Procedure Rule 239, as the following item of business was likely to involve the disclosure of exempt information as defined in Paragraph 3 and 4 of Part 1 of Schedule 12A of the Act.

 

RESOLVED

 

That the public and press be excluded from the meeting in accordance with paragraph 3 and 4 of Part 1 of Schedule 12A to the local Government Act 1972.

 

(Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Paragraph 4 – Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.)

135.

SENIOR MANAGEMENT STRUCTURE

To receive Report No. 111/2018 from the Chief Executive

Minutes:

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After debate and voting on this item the Council APPROVED that the meeting returned to public session.

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136.

ANY URGENT BUSINESS pdf icon PDF 53 KB

To receive items of urgent business which have been previously notified to the person presiding.

Minutes:

Report No. 128/2018 was received from the Chief Executive, the purpose of which was to inform Council of the Cabinet membership and appoint a Chair for the Adults and Health Scrutiny Panel and the Scrutiny Commission.

 

      i.        Revised membership of Cabinet

 

RESOLVED

 

Council NOTED the revised membership of Cabinet and the portfolios allocated to Cabinet Members as shown in Section 2 of the Report.

 

    ii.        Adults and Health Scrutiny Panel

 

A nomination was received from Mr Hemsley who proposed the appointment of Mr G Conde as Chairman of Adults and Health Scrutiny Panel. This was seconded by Mr Foster.

 

A further nomination was received from Mr Oxley who proposed the appointment of Miss G Waller as Chairman of Adults and Health Scrutiny Panel. This was seconded by Mr Arnold.

 

Mr Conde was invited to give a short speech regarding his previous experience and suitability for this role.

 

Miss Waller was invited to give a short speech regarding her previous experience and suitability for this role.

 

RESOLVED

 

Mr G Conde was appointed Chairman of Adults and Health Scrutiny Panel.

 

   iii.        Scrutiny Commission

 

In accordance with Procedure Rule 192, the Chairman of the Scrutiny Panel listed above would be automatically appointed to the Scrutiny Commission for the period of their office.

 

The Council was requested to appoint the Chairman of the Scrutiny Commission from one of the three Chairman of the Scrutiny Panels.

 

Mr Brown noted that in the Council’s constitution there was no mention that the Council should appoint a Chairman for the Scrutiny Commission. Mrs Mogg noted that there was not a specific reference, but it had previously been done at Annual Council.

 

Mr Brown proposed an amendment that the Scrutiny Commission elect a Chairman from amongst themselves at their next meeting and would notify Council on the result. This amendment was seconded by Mr Hemsley.

 

RESOLVED

 

That the Scrutiny Commission would elect a Chairman from amongst the three members at the next meeting of the Scrutiny Commission, and would notify Council of the result.

 

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The Chairman and Council gave their thanks to Mrs Mogg, who was leaving Rutland County Council, for her support to the Council as Director for Resources and Monitoring Officer.

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