A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Council and councillors

Agenda and minutes

Venue: Remote via Zoom - https://zoom.us/j/99287676474

Contact: Governance  Email: governance@rutland.gov.uk

Items
No. Item

1.

APOLOGIES

Minutes:

No apologies were received.

2.

CHAIRMAN'S ANNOUNCEMENTS

Minutes:

The Chairman welcomed everyone to the meeting and announced that the meeting would follow the virtual meeting procedures as outlined at the last Council meeting and that the Chief Executive would be assisting him.

 

As this would be his last meeting as Chairman of the Council, Councillor Bool took the opportunity to thank officers and councillors for the support he had received during his tenure. He reserved special thanks for his vice Chairman, Councillor Jeff Dale and for Mrs Briggs, the Chief Executive, who was retiring in July and therefore this would be her last Annual Council meeting. Mrs Briggs was thanked for her dedication and service to the role during her 13 years as Chief Executive.

 

 

3.

ANNOUNCEMENTS FROM THE LEADER, MEMBERS OF THE CABINET OR THE HEAD OF PAID SERVICE

Minutes:

Cllr Hemsley, Leader of the Council thanked all elected members, old and new, for the hard work they had done during this very unusual past year. Members had risen to the challenges thrown up and adapted well to the new way of working, particularly with regards to virtual meetings. The positive steps taken by the Council had positioned it well to deal with the many decisions that would need to be made during the coming year and would ensure that they all strived to maintain Rutland as a great County and the envy of all.

 

Mrs Helen Briggs, Chief Executive thanked the Chairman for his kind words.

 

As this was the first Annual Council ever to be held virtually Mrs Briggs asked Councillors to be patient with the process and acknowledged that there could be a few teething problems. Mrs Briggs thanked the Governance team for the work that had gone into organising the meeting and the reports.

 

4.

DECLARATIONS OF INTEREST

In accordance with the Regulations, Members are invited to declare any disclosable interests under the Code of Conduct and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

Minutes:

No declarations of interest were received.

 

 

---o0o---

The Chief Executive took the Chair for the next item

---o0o---

 

5.

ELECTION OF CHAIRMAN OF THE COUNCIL

The Chief Executive will invite nominations for office of Chairman of the Council for the Municipal Year 2020/21.

 

Upon election, the incoming Chairman of the Council would ordinarily be invested with the Chairman’s Chain of Office by the outgoing Chairman. However, arrangements will be made for this at a later date due to current social distancing requirements. In the event of the Chairman being re-elected, the Chairman will retain the Chain of Office.

 

The incoming Chairman will then virtually take the Chairman’s Chair.

 

The Chairman of the Council may make a short speech of acceptance of office

 

Minutes:

Nominations were invited for the position of Chairman of the Council for the Municipal Year 2020/21. Councillor Baines was proposed by Councillor Hemsley and seconded by Councillor G Brown. Councillor Dale was proposed by Councillor Bool and seconded by Councillor Cross.

 

Councillor Baines and Councillor Dale both confirmed that they wished to stand for election and in turn gave a short speech to members outlining their suitability for the role.

 

Before the vote was taken, Councillor A Brown asked whether Councillor Stephenson, as the daughter of Councillor Baines who if elected would receive an allowance for the role, should withdraw from voting. The Monitoring Officer clarified that this would not be necessary as it was accepted that Council positions were not a pecuniary interest.

 

A recorded vote was taken and the votes cast were as follows:

 

COUNCILLOR

BAINES

DALE

 

 

 

AINSLEY

X

 

BAINES

X

 

BEGY

X

 

BLANKSBY

X

 

BOOL

 

X

A BROWN

 

X

G BROWN

X

 

BURROWS

 

X

COLEMAN

X

 

CROSS

 

X

DALE

 

X

FOX

X

 

HARVEY

X

 

HEMSLEY

X

 

JONES

 

X

LOWE

X

 

MACCARTNEY

 

X

OXLEY

 

X

PAYNE

X

 

POWELL

 

X

RAZZELL

X

 

STEPHENSON

X

 

WALLER

 

X

WALTERS

X

 

WEBB

 

X

WILBY

X

 

WOODLEY

X

 

 

 

 

TOTAL

16

11

 

 

RESOLVED:

 

That Councillor Baines is elected Chairman of the Council for the Municipal Year 2020/21.

 

---o0o---

Mrs Briggs, Chief Executive thanked Councillor Bool for his dedication to the role and all of his hard work during the five years that he had been Chairman

 

Cllr Baines gave a short acceptance speech in which he thanked the outgoing Chairman, commending him as a true gentleman and loyal servant of Rutland. The new Chairman also expressed his thanks to the Vice-Chairman and the Chief Executive.

 

Councillor Baines then took the Chair.

---o0o---

 

6.

ELECTION OF THE VICE-CHAIRMAN OF THE COUNCIL

The Chairman of the Council will invite nominations for the office of Vice-Chairman of the Council for the Municipal Year 2020/21.

 

Upon appointment, ordinarily the outgoing Vice-Chairman would invest the incoming Vice-Chairman with the Chain of Office. The Chairman of the Council would then invite the Vice-Chairman to take the Vice-Chairman’s Chair. In the event of the Vice-Chairman being re-elected, the Vice-Chairman would retain the Chain of Office and remain seated.

 

However, arrangements will be made for this at a later date due to current social distancing requirements.

 

The Vice- Chairman of the Council may make a short speech of acceptance of office.

 

.

 

Minutes:

Nominations were invited for the office of Vice-Chairman of the Council for the Municipal Year 2020/21. Councillor Begy was proposed by Councillor Stephenson and this was seconded by Councillor Ainsley. Councillor Oxley was proposed by Councillor Waller and this was seconded by Councillor Dale.

 

Both candidates confirmed that they wished to stand for election and gave a short speech to Members outlining their suitability for the role.

 

A recorded vote was taken and the votes cast were as follows:

 

COUNCILLOR

BEGY

OXLEY

ABSTAIN

 

 

 

 

AINSLEY

X

 

 

BAINES

X

 

 

BEGY

X

 

 

BLANKSBY

X

 

 

BOOL

X

 

 

A BROWN

 

X

 

G BROWN

X

 

 

BURROWS

 

X

 

COLEMAN

X

 

 

CROSS

 

X

 

DALE

 

X

 

FOX

X

 

 

HARVEY

X

 

 

HEMSLEY

X

 

 

JONES

 

X

 

LOWE

 

 

X

MACCARTNEY

 

X

 

OXLEY

 

X

 

PAYNE

X

 

 

POWELL

 

X

 

RAZZELL

X

 

 

STEPHENSON

X

 

 

WALLER

 

X

 

WALTERS

X

 

 

WEBB

 

X

 

WILBY

X

 

 

WOODLEY

X

 

 

 

 

 

 

TOTAL

16

10

1

 

RESOLVED:

 

That Councillor Begy is elected Vice- Chairman of the Council for the Municipal Year 2020/21.

 

 

7.

NOTIFICATION BY THE LEADER OF THE APPOINTMENT TO THE EXECUTIVE

The Council is requested to note the appointment of members of the Executive as may be announced by the Leader.

 

To inform Council of the Executive portfolios and the Leaders Scheme of

Delegation as may be announced by the Leader.

 

Minutes:

Council noted that the Executive appointments and their portfolios would remain the same for the forthcoming municipal year. Cabinet Members and their portfolios are as listed below:

 

Mr O Hemsley:

Leader and Portfolio Holder for Rutland One Public Estate & Growth, Tourism & Economic Development, and Resources (other than Finance)

 

Mr Brown:

Deputy Leader and Portfolio Holder for Regulatory Services, Waste Management, Planning Policy & Operations, Property Services and Finance

 

Mrs Stephenson:

Culture & Leisure and Highways & Transport

 

Mr Walters:

Safeguarding – Adults, Public Health, Health Commissioning, Community Safety & Road safety

 

Mr Wilby:

Lifelong Learning, Early Years, Special Educational Needs & Disabilities, Inclusion, and Safeguarding – Children & Young People

 

8.

APPOINTMENT OF DEPUTY LEADER

The Council is requested to note the appointment of the Deputy Leader as may be announced by the Leader.

 

Minutes:

Council noted that Councillor G Brown would retain his position as Deputy Leader.

9.

POLITICAL BALANCE AND ALLOCATION OF SEATS TO POLITICAL GROUPS pdf icon PDF 359 KB

To receive Report No.78/2020 from the Strategic Director for Resources.

 

Additional documents:

Minutes:

Report No. 78/2020 was received from the Monitoring Officer.

 

The Monitoring Officer, Mr. P Horsfield, introduced the report and then handed over to Mrs Briggs who read out a proposed amendment by the opposition group leaders, Councillor Waller and Councillor Oxley. The amendment confirmed that the political balance calculations were correct but that the group leaders, with the agreement of the Leader of the Council Councillor Hemsley, wished to change the allocation of seats so that the Liberal Democrats took up one of the seats on the Adults and Health Scrutiny Committee which had originally been allocated to the Independent Group. To maintain their correct allocation of 12 seats overall the Independent Group would take up an additional seat on the Conduct Committee, replacing the Liberal Democrat allocated seat.  

 

Councillor Hemsley proposed the recommendations in the report, subject to the amendment to the allocation of seats, and this was seconded by Councillor MacCartney.

 

The chair asked whether there was any one who was not in favour and as no-one indicated that that was the case, the recommendations were agreed.

 

RESOLVED

 

Council:

 

1.    Appointed the Scrutiny Committees and Standing Committees for the Municipal Year 2020/21.

2.    Approved the political balance calculation as contained within the report.

3.    Approved the allocation of seats to Political Groups and notes the membership of each committee as set out in Appendix A of the report but subject to the amendment proposed and agreed.

 

 

 

10.

APPOINTMENT OF MEMBERS TO SCRUTINY COMMITTEES

To appoint Elected Members (other than those appointed to the Cabinet) to each of the following Scrutiny Committees for the Municipal Year 2020/21:-

 

Adults and Health Scrutiny Committee                                   7 Places

Children and Young People Scrutiny Committee                    7 Places

Growth, Infrastructure and Resources Scrutiny Committee     7 Places

 

Minutes:

The Chief Executive read out the proposed membership of the scrutiny committees and noted that the appointment of members to Scrutiny Committee had also been discussed and agreed at item 9. The appointments were taken en bloc and proposed by Councillor Waller and seconded by Councillor Hemsley. No-one indicated their dissent and the matter was approved.

 

RESOLVED

 

Council appointed the following Members to the Scrutiny Committees:

 

Adults and Health Scrutiny Committee

 

Mr P Ainsley             Conservative

Mr E Baines              Conservative

Mr W Cross               Conservative

Mrs J Fox                   Conservative

Mrs S Harvey            Conservative

Mrs R Powell            Independent

Miss G Waller           Liberal Democrat

 

Children and Young People Scrutiny Committee

 

Mr P Ainsley             Conservative

Mr N Begy                 Conservative

Mr K Bool                   Conservative

Mr R Coleman          Conservative

Mrs S Harvey            Conservative

Mrs S Webb              Independent

Mrs J Burrows           Liberal Democrat

 

Growth, Infrastructure and Resources Scrutiny Committee

 

Mr N Begy                 Conservative

Mr D Blanksby          Conservative

Mrs J Fox                   Conservative

Mrs K Payne             Conservative

Mr I Razzell               Conservative

Mrs M Jones             Independent

Mrs A MacCartney   Liberal Democrat

 

11.

APPOINTMENT OF CHAIRMAN OF SCRUTINY COMMITTEES AND THE SCRUTINY COMMISSION

SCRUTINY COMMITTEES

 

The Council is requested to appoint a Chairman to each of the following Scrutiny Committees for the Municipal Year 2020/21:

 

i.      Adults and Health Scrutiny Committee

ii.     Children and Young People Scrutiny Committee

iii.    Growth, Infrastructure and Resources Scrutiny Committee

 

 

SCRUTINY COMMISSION

 

The Council is requested to appoint the Chairman of the Scrutiny Commission from one of the three Chairmen of the Scrutiny Committees appointed above.

 

In accordance with the provisions of Procedure Rule 192, the Chairman of the Scrutiny Committees listed above will be automatically appointed to the Scrutiny Commission for the period of their office.

 

Minutes:

The Council was requested to appoint the Chairs of the Scrutiny Committees for the Municipal Year 2020/21.

 

Adults and Health Scrutiny Committee

 

Nominations were invited for the position of Chairman of the Adults and Health Scrutiny Committee. Councillor Waller was proposed by Councillor MacCartney and this was seconded by Councillor Burrows. Councillor Harvey was proposed by Councillor Ainsley and this was seconded by Councillor Razzell.

 

Both candidates confirmed that they wished to stand for election and gave a short speech to Members outlining their suitability for the role.

 

A recorded vote was taken and the votes cast were as follows:

 

COUNCILLOR

HARVEY

WALLER

ABSTAIN

 

 

 

 

AINSLEY

X

 

 

BAINES

X

 

 

BEGY

X

 

 

BLANKSBY

X

 

 

BOOL

 

 

X

A BROWN

 

X

 

G BROWN

X

 

 

BURROWS

 

X

 

COLEMAN

X

 

 

CROSS

 

X

 

DALE

 

X

 

FOX

X

 

 

HARVEY

X

 

 

HEMSLEY

X

 

 

JONES

 

X

 

LOWE

X

 

 

MACCARTNEY

 

X

 

OXLEY

 

X

 

PAYNE

X

 

 

POWELL

 

X

 

RAZZELL

X

 

 

STEPHENSON

X

 

 

WALLER

 

X

 

WALTERS

X

 

 

WEBB

 

X

 

WILBY

X

 

 

WOODLEY

X

 

 

 

 

 

 

TOTAL

16

10

1

 

RESOLVED:

 

That Councillor Harvey is elected Chairman of the Adults and Health Scrutiny Committee for the Municipal Year 2020/21.

 

 

Children and Young People Scrutiny Committee

 

Nominations were invited for the position of Chairman of the Children and Young People Scrutiny Committee. Councillor Ainsley was proposed by Councillor Harvey and this was seconded by Councillor Woodley.

 

No further nominations were received.

 

RESOLVED:

 

That Councillor Ainsley is elected Chairman of the Children and Young People Scrutiny Committee for the Municipal Year 2020/21.

 

Growth, Infrastructure and Resources Scrutiny Committee

 

Nominations were invited for the position of Chairman of the Growth, Infrastructure and Resources Scrutiny Committee. Councillor Fox was proposed by Councillor Razzell and this was seconded by Councillor Payne.

 

No further nominations were received.

 

RESOLVED:

 

That Councillor Fox is elected Chairman of the Growth, Infrastructure and Resources Scrutiny Committee for the Municipal Year 2020/21.

 

Chair of the Scrutiny Commission

 

Mrs Briggs, Chief Executive clarified for members of the public that the Chair of the Scrutiny Commission must be one of the three newly elected scrutiny committee chairs who made up the Scrutiny Commission.

 

Councillor Hemsley asked that the decision be deferred as the members of the Scrutiny Commission would meet within two weeks following the Annual Council meeting and would propose a Chair then. This proposal would subsequently be presented to Council for their approval. 

 

RESOLVED:

 

That the proposed Chair of the Scrutiny Commission be presented to Council for their approval at the next Council meeting.

 

 

12.

MEMBERSHIP OF COUNCIL COMMITTEES pdf icon PDF 589 KB

a)    To appoint the Members of the following Standing Committees of the Council: -

 

i.      Audit and Risk Committee                      7 Places

ii.     Conduct Committee                                6 Places

iii.    Planning and Licensing Committee         12 Places

iv.   Employment and Appeals Committee     7 Places

 

 

b)    To appoint an additional elected member of Rutland County Council to the Health and Wellbeing Board in accordance with its Terms of Reference

Minutes:

The Chairman proposed that the votes for membership of the council committees be taken en bloc. The Chief Executive then read out the names of the proposed members for each committee and the group leaders confirmed they were a reflection of what had been agreed between them and were politically balanced.

 

With the exception of Councillor Dale who abstained from the vote, all other Councillors approved the membership of the Council committees (as appended to the minutes).

 

The Chairman then asked for an additional nominee for the Health and Wellbeing Board but no nominations were forthcoming.

 

RESOLVED

 

1.        That the membership of council committees (as appended to the minutes) be approved

 

2.        That the decision on the additional nominee for the Health and Wellbeing Board be deferred until the next council meeting.

 

13.

CHAIRMAN OF COUNCIL COMMITTEES

a)    To elect the Chairman of the following Standing Committees of the Council:

 

i.      Audit and Risk Committee

ii.     Conduct Committee

iii.    Planning and Licensing Committee

iv.   Employment and Appeals Committee

 

b)    To note that the Chairman of the Health and Wellbeing Board will be the Portfolio Holder with responsibility for Health as set out in its Terms of Reference.

 

Minutes:

The Council was requested to appoint Members to the Chairs of the Standing Committees of the Council.

 

Audit and Risk Committee

 

Nominations were invited for the position of Chairman of the Audit and Risk Committee. Councillor Payne was proposed by Councillor Woodley and this was seconded by Councillor Harvey. Councillor Powell was proposed by Councillor Oxley and this was seconded by Councillor A Brown.

 

Both candidates gave a short speech to Members outlining their suitability for the role.

 

A recorded vote was taken and the votes cast were as follows:

 

COUNCILLOR

PAYNE

POWELL

 

 

 

AINSLEY

X

 

BAINES

X

 

BEGY

X

 

BLANKSBY

X

 

BOOL

X

 

A BROWN

 

X

G BROWN

X

 

BURROWS

 

X

COLEMAN

X

 

CROSS

 

X

DALE

 

X

FOX

X

 

HARVEY

X

 

HEMSLEY

X

 

JONES

 

X

LOWE

 

X

MACCARTNEY

 

X

OXLEY

 

X

PAYNE

X

 

POWELL

 

X

RAZZELL

X

 

STEPHENSON

X

 

WALLER

 

X

WALTERS

X

 

WEBB

 

X

WILBY

X

 

WOODLEY

X

 

 

 

 

TOTAL

16

11

 

 

RESOLVED:

 

That Councillor Payne is elected Chairman of the Audit and Risk Committee for the Municipal Year 2020/21.

Conduct Committee

 

Nominations were invited for the position of Chairman of the Conduct Committee. Councillor Hemsley was proposed by Councillor Ainsley and this was seconded by Councillor G Brown.

 

No further nominations were received.

 

A recorded vote was taken and the votes cast were as follows:

 

RESOLVED:

 

That Councillor Hemsley is elected Chairman of the Conduct Committee for the Municipal Year 2020/21.

 

Planning and Licensing Committee

 

Nominations were invited for the position of Chairman of the Planning and Licensing Committee. Councillor Razzell was proposed by Councillor Baines and this was seconded by Councillor Fox. Councillor Oxley was proposed by Councillor Waller and this was seconded by Councillor MacCartney

 

Both candidates gave a short speech to Members outlining their suitability for the role.

 

A recorded vote was taken and the votes cast were as follows:

 

COUNCILLOR

RAZZELL

OXLEY

 

 

 

AINSLEY

X

 

BAINES

X

 

BEGY

X

 

BLANKSBY

X

 

BOOL

X

 

A BROWN

 

X

G BROWN

X

 

BURROWS

 

X

COLEMAN

X

 

CROSS

 

X

DALE

 

X

FOX

X

 

HARVEY

X

 

HEMSLEY

X

 

JONES

 

X

LOWE

X

 

MACCARTNEY

 

X

OXLEY

 

X

PAYNE

X

 

POWELL

 

X

RAZZELL

X

 

STEPHENSON

X

 

WALLER

 

X

WALTERS

X

 

WEBB

 

X

WILBY

X

 

WOODLEY

X

 

TOTAL

17

10

RESOLVED:

 

That Councillor Razzell is elected Chairman of the Planning and Licensing Committee for the Municipal Year 2020/21.

 

Employment and Appeals Committee

 

Nominations were invited for the position of Chairman of the Employment and Appeals Committee. Councillor Waller was proposed by Councillor MacCartney and this was seconded by Councillor A Brown. Councillor Bool was proposed by Councillor Hemsley and this was seconded by Councillor Woodley.

 

Both candidates gave a short speech to Members outlining their suitability for the role.

 

A recorded vote was taken and the votes cast were as follows:

 

COUNCILLOR

BOOL

WALLER

ABSTAIN

 

 

 

 

AINSLEY

X

 

 

BAINES

X

 

 

BEGY

X

 

 

BLANKSBY

X

 

 

BOOL

X

 

 

A BROWN

 

X

 

G BROWN

X

 

 

BURROWS

 

X

 

COLEMAN

X

 

 

CROSS

X

 

 

DALE

 

 

X

FOX

X

 

 

HARVEY

X

 

 

HEMSLEY

X

 

 

JONES

 

X

 

LOWE

X

 

 

MACCARTNEY

 

X

 

OXLEY

 

X

 

PAYNE  ...  view the full minutes text for item 13.

14.

PROGRAMME OF MEETINGS 2020/21 pdf icon PDF 278 KB

To receive Report No.80/2020 from the Strategic Director for Resources.

 

Additional documents:

Minutes:

Report No.80/2020 was received from the Strategic Director for Resources the purpose of which was for the Council to agree the date and time of ordinary meetings of the Council (and its committees) for the coming municipal year. 

 

Before the vote was taken Councillor Waller proposed that an additional scrutiny meeting to those planned take place in December. This would allow for further opportunities to scrutinise decisions because the designated January meeting was allocated to scrutiny of the budget only and no other agenda item was allowed.

 

A vote was taken on the amendment proposed by Councillor Waller and seconded by Councillor Oxley and the results were as follows:

 

COUNCILLOR

FOR

AGAINST

ABSTAIN

 

 

 

 

AINSLEY

X

 

 

BAINES

 

X

 

BEGY

X

 

 

BLANKSBY

X

 

 

BOOL

X

 

 

A BROWN

X

 

 

G BROWN

X

 

 

BURROWS

X

 

 

COLEMAN

X

 

 

CROSS

X

 

 

DALE

X

 

 

FOX

X

 

 

HARVEY

X

 

 

HEMSLEY

 

 

X

JONES

X

 

 

LOWE

X

 

 

MACCARTNEY

X

 

 

OXLEY

X

 

 

PAYNE

X

 

 

POWELL

X

 

 

RAZZELL

X

 

 

STEPHENSON

X

 

 

WALLER

X

 

 

WALTERS

 

 

X

WEBB

X

 

 

WILBY

X

 

 

WOODLEY

 

X

 

 

 

 

 

TOTAL

23

2

2

 

A further vote, proposed by Councillor Bool and seconded by Councillor Hemsley, on the calendar of meetings with the additional scrutiny meeting included was then taken and the result was unanimously in favour.

 

RESOLVED:

 

That the Programme of meetings for the 2020/21 year, as tabled and with the addition of an extra scrutiny meeting in December, be agreed.

the purpose of which was for the Council to agree the date and time of ordinary meetings of the Council (and its committees) for the coming municipal year. 

 

Before the vote was taken Councillor Waller proposed that an additional scrutiny meeting to those planned take place in December. This would allow for further opportunities to scrutinise decisions because the designated January meeting was allocated to scrutiny of the budget only and no other agenda item was allowed.

 

A vote was taken on the amendment proposed by Councillor Waller and seconded by Councillor Oxley and the results were as follows:

 

COUNCILLOR

FOR

AGAINST

ABSTAIN

 

 

 

 

AINSLEY

X

 

 

BAINES

 

X

 

BEGY

X

 

 

BLANKSBY

X

 

 

BOOL

X

 

 

A BROWN

X

 

 

G BROWN

X

 

 

BURROWS

X

 

 

COLEMAN

X

 

 

CROSS

X

 

 

DALE

X

 

 

FOX

X

 

 

HARVEY

X

 

 

HEMSLEY

 

 

X

JONES

X

 

 

LOWE

X

 

 

MACCARTNEY

X

 

 

OXLEY

X

 

 

PAYNE

X

 

 

POWELL

X

 

 

RAZZELL

X

 

 

STEPHENSON

X

 

 

WALLER

X

 

 

WALTERS

 

 

X

WEBB

X

 

 

WILBY

X

 

 

WOODLEY

 

X

 

 

 

 

 

TOTAL

23

2

2

 

A further vote, proposed by Councillor Bool and seconded by Councillor Hemsley, on the calendar of meetings with the additional scrutiny meeting included was then taken and the result was unanimously in favour.

 

RESOLVED:

 

That the Programme of meetings for the 2020/21 year, as tabled and with the addition of an extra scrutiny meeting in December, be agreed.

ort No.80/2020 was received from the Strategic Director for Resources the purpose of which was for the Council to agree the date and time of ordinary meetings of the Council (and its committees) for the coming municipal year. 

 

Before the vote was taken Councillor Waller proposed that an  ...  view the full minutes text for item 14.

15.

APPOINTMENTS TO OUTSIDE ORGANISATIONS, WORKING GROUP AND FORUMS pdf icon PDF 196 KB

To receive Report No.79/2020 from the Strategic Director for Resources.

 

Additional documents:

Minutes:

Report 21/2020 was received from the Strategic Director for Resources the purpose of which was to approve those appointments that must be appointed to by Full Council and note those that are allocated according to a Member’s role or ward.

 

Group leaders had ratified the circulated list. Councillor Waller made two additional proposals which were as follows:

 

 i.       That Councillor Powell be appointed as an alternative member of the Joint Leicester, Leicestershire and Rutland Health Scrutiny Committee to attend the meeting if one of the two designated members were unable to attend. 

 

ii.       That Councillor Waller, be appointed as an alternative member of the Rutland Water Partnership as her ward abutted Rutland Water.

 

The chair, rather than taking an individual recorded vote, asked whether there was any one who was not in favour of the appointments and the two additional proposals (as shown in the document appended to the minutes). No-one indicated their dissent.

 

RESOLVED:

 

That the recommendations be agreed.

 

16.

APPOINTMENT OF INTERIM CHIEF EXECUTIVE & ALLOCATION OF PROPER OFFICER ROLES pdf icon PDF 214 KB

To receive Report No.85/2020 from the Monitoring Officer.

 

Additional documents:

Minutes:

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Mr Mark Andrews left the virtual meeting and this was confirmed by the Chief Executive

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Report No. 85/2020 was received from the Monitoring Officer, Mr P Horsfield. The report sought Council approval of the appointment of Mr M Andrews as the Interim Chief Executive Officer (Head of Paid Service) and also approval to put in place delegations to enable an effective handover and make ancillary appointments to various proper officer roles.  A report from the recruitment consultants, which provided an overview of the approach that had been taken for the appointment of Chief Executive and a recommendation on how the appointment could be successfully concluded in the current circumstances, was appended to the report.

 

During discussion, the following points were noted:

 

·       Councillor Waller, leader of the Liberal Democrats, objected to paragraph 6.30 of the report which stated that the Leader had separately worked with the other Group leaders in considering the course of action proposed. Group Leaders had been told about the course of action but not consulted and their opinion had not been sought. However, Councillor Waller was broadly supportive of the paper and its recommendations.

·       Councillor Powell understood the need for continuity but felt that paragraph 3.4, which recommended that a further report be bought to Council in 12 months’ time to consider making the position permanent or continuing with a further recruitment exercise, left the Council exposed. Recruitment could take a further six months and the role could be substantially different post-covid. In response Mr Horsfield confirmed that the role was on interim basis and that reviews would be built in every three months allowing for further reports to be bought before Council at any point thereafter.

·       In response to a question from Councillor A Brown, Mr Horsfield confirmed that as a public body, the Council was not duty bound to advertise the interim post but was required to recruit on merit.

 

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As it was close to 8pm a vote was taken to extend the meeting by 15 minutes. This was proposed by Councillor MacCartney and seconded by Councillor Razzell and unanimously agreed.

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·       Councillor Waller suggested that there be an interim review in March.

·       Councillors Walters and Razzell felt that it was unreasonable to formally hold the appointee to account in six months’ time as the individual would feel uncertain about the support they had from councillors.

·       An interim review would allow the Council to plan and confirm the role and give them enough time to assess the person specification. Councillors Waller and Powell confirmed that they were happy to support Mr Andrews as a candidate but that this was about the role and not the person.

·       Councillor Woodley argued that the job this evening was to confirm the role as identified and the candidate proposed, and not to speculate on any future role.

 

Councillor Waller proposed a motion that an interim review be held and this was seconded by Councillor Powell. The results were as follows:

 

COUNCILLOR

FOR

AGAINST

 

 

 

AINSLEY  ...  view the full minutes text for item 16.

17.

MATTERS REFERRED TO COUNCIL BY MEMBERS OF THE COUNCIL

To consider any matters referred to Council by Members which in the opinion of the Chief Executive cannot wait until the next scheduled meeting of the Council to be determined.

Minutes:

Councillor Dale asked whether he could be indulged at this point to express his his thanks and regard for the outgoing Chairman Councillor Bool and all that he had done for Rutland. He also passed on his thanks to Councillor Bool’s consort and wife, Maureen.

 

Councillor Baines, the new Chairman, endorsed the tribute made by Councillor Dale.

 

Councillor Bool thanked Councillor Dale and said that it had been his great pleasure to have Councillor Dale as his vice-chairman. Councillor Bool again thanked all Councillors for their help and support during his term of office.

 

 

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The Chairman declared the meeting closed at 20.11.

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