A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Council and councillors

Agenda and minutes

Venue: Rutland County Museum, Oakham. Please contact the governance department if you wish to attend in person

Contact: Governance  Email: governance@rutland.gov.uk

Media

Items
No. Item

1.

APOLOGIES

Minutes:

Apologies were received from Councillor Burrows.

 

2.

CHAIRMAN'S ANNOUNCEMENTS

Minutes:

The Chairman welcomed everyone to the meeting and thanked Councillors and the wider Community for their efforts in meeting the challenges of the last year and also for the many acts of neighbourly kindness that had occurred.

 

The Chairman confirmed that he had circulated information regarding the two events that he had attended during the year.

 

3.

ANNOUNCEMENTS FROM THE LEADER, MEMBERS OF THE CABINET OR THE HEAD OF PAID SERVICE

Minutes:

The Leader of the Council, Councillor Hemsley, reiterated the thanks of the Chairman and asked that, in emerging from the pandemic, communities continued to be aware of the needs of their residents and were inclusive and respective of all. He was looking forward to the Council and Rutland communities returning to normal over the coming months as the restrictions lessened.

 

The Chief Executive, Mr Andrews, thanked Councillors for attending the meeting in person and advised that, although they were having to use different facilities because of the Council Chamber being used as a vaccination centre, officers would be ensuring that the Council business conducted at meetings, continued as normal.

4.

DECLARATIONS OF INTEREST

In accordance with the Regulations, Members are invited to declare any disclosable interests under the Code of Conduct and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

Minutes:

There were no declarations of interest.

 

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The Chief Executive took the Chair for the next item

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5.

ELECTION OF CHAIRMAN OF THE COUNCIL

The Chief Executive will invite nominations for office of Chairman of the Council for the Municipal Year 2020/21.

 

Upon election, the incoming Chairman of the Council would ordinarily be invested with the Chairman’s Chain of Office by the outgoing Chairman. However, arrangements will be made for this at a later date due to current social distancing requirements. In the event of the Chairman being re-elected, the Chairman will retain the Chain of Office.

 

The incoming Chairman will then virtually take the Chairman’s Chair.

 

The Chairman of the Council may make a short speech of acceptance of office.

Minutes:

Nominations were invited for the office of Chairman of the Council for the Municipal Year 2021/22. Councillor Dale proposed himself and this was seconded by Councillor Cross. There were no further nominations.

 

RESOLVED:

 

That Councillor Dale be elected Chairman of the Council for the Municipal Year 2021/22.

 

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Councillor Dale then took the Chair

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6.

ELECTION OF THE VICE-CHAIRMAN OF THE COUNCIL

The Chairman of the Council will invite nominations for the office of Vice-Chairman of the Council for the Municipal Year 2020/21.

 

Upon appointment, ordinarily the outgoing Vice-Chairman would invest the incoming Vice-Chairman with the Chain of Office. The Chairman of the Council would then invite the Vice-Chairman to take the Vice-Chairman’s Chair. In the event of the Vice-Chairman being re-elected, the Vice-Chairman would retain the Chain of Office and remain seated. However, arrangements will be made for this at a later date due to current social distancing requirements.

 

The Vice-Chairman of the Council may make a short speech of acceptance of office.

Minutes:

Nominations were invited for the office of Vice-Chairman of the Council for the Municipal Year 2021/22. Councillor Begy was proposed by Councillor Razzell and this was seconded by Councillor Bool. There were no further nominations.

 

RESOLVED:

 

That Councillor Begy be elected Vice-Chairman of the Council for the Municipal Year 2020/21.

 

 

7.

NOTIFICATION BY THE LEADER OF THE APPOINTMENT TO THE EXECUTIVE

The Council is requested to note the appointment of members of the Executive and their portfolios as announced by the Leader.

Minutes:

Council noted the Leader’s appointments of Cabinet Members and current portfolios as below:

 

Councillor

 

Portfolio

Cllr O Hemsley

Leader of the Council and Portfolio Holder for Policy, Strategy, Partnerships, Economy and Infrastructure

 

Cllr L Stephenson

Deputy Leader and Portfolio Holder for Communities, Environment and Climate Change

 

Cllr K Payne

Portfolio Holder for Finance, Governance and Performance, Change and Transformation

 

Cllr A Walters

Portfolio Holder for Health, Wellbeing and Adult Care

 

Cllr D Wilby

Portfolio Holder for Education and Children’s Services

 

Cllr I Razzell

Portfolio Holder for Planning

 

 

Portfolios were subject to change by the Leader but any changes would be announced to Members.

 

8.

POLITICAL BALANCE AND ALLOCATION OF SEATS TO POLITICAL GROUPS pdf icon PDF 240 KB

To receive Report No.53/2021 from the Monitoring Officer. This report asks Council to:

 

i.      Decide the political balance calculation to be adopted by Council

ii.    Approve the allocation of seats to Political Groups

iii.   Approve the increase in the number of seats on the Conduct Committee from 6 to 7 in line with other Council committees

iv.   Note the group nominations for scrutiny committees

v.    Note the group nominations for the membership of standing committees

vi.   Appoint a Councillor from among the membership of each Committee to Chair meetings of those Committees.

vii.  Appoint the Chair of the Scrutiny Commission.

 

Additional documents:

Minutes:

Report No.53/2021 was received from the Monitoring Officer. The Leader, Councillor Hemsley introduced the report and noted that the report had been prepared in consultation with Group Leaders and other Members.

 

The Chairman advised that there were several items that the report was asking Councillors to vote on, the first of which was to decide the political balance calculation to be adopted by the Council. As outlined in the report this was whether to include all 27 members or to remain with the status quo and include only those members belonging to a political group, currently 24 of the 27. This would leave the three members that were not aligned, without representation on any of the Council’s committees. 

 

The motion to adopt a political balance calculation to include all 27 councillors was proposed by Cllr Hemsley and seconded by Cllr Oxley.

 

RESOLVED:

 

1.    That the Council adopt the political balance calculation to include all 27 Councillors

 

Following the vote on political balance, recommendations 2-7 of the report were approved and were as follows:

 

RESOLVED:

 

2.    That the allocation of seats to Political Groups, as determined by the vote on the political balance calculation be APPROVED and that the membership of each committee as set out in table A of the report be NOTED, subject to an amendment to the membership of the Employment and Appeals Committee replacing Councillor A Brown with Councillor Powell. 

3.    That the increase in the number of seats on the Conduct Committee from 6 to 7 in line with other Council committees be APPROVED.

 

4.    That the Groups’ nominations for the Scrutiny Committees, as set out in Appendix A and based on a political balance calculation to include all 27 councillors, be NOTED.

 

5.    That the Groups’ nominations for the Standing Committees, as set out in Appendix A and based on a political balance calculation to include all 27 councillors, be NOTED.

 

6.    That from the membership of each Committee the following Chairs be APPOINTED.

 

i.      Audit and Risk Committee

 

Cllr Powell

 

ii.     Conduct Committee

 

Cllr Hemsley

 

iii.    Planning and Licensing Committee

 

Cllr Baines

 

iv.   Employment and Appeals Committee

 

Cllr G Brown

 

v.     Adults and Health Scrutiny Committee

 

Cllr Harvey

 

vi.   Children and Young People Scrutiny Committee

 

Cllr Ainsley

 

vii.  Growth, Infrastructure and Resources Scrutiny Committee

 

Cllr Fox

 

7.    That Cllr Ainsley be APPOINTED as Chair of the Scrutiny Commission

 

9.

SCHEME OF DELEGATION AND CHANGES TO THE CONSTITUTION pdf icon PDF 342 KB

To receive Report No.59/2021 from the Monitoring Officer.

Additional documents:

Minutes:

Report No. 59/2021 was received from the Monitoring Officer.

 

The Leader, Councillor Hemsley proposed the recommendations and they were seconded by Cllr Waller.

 

The Chairman announced that he intended to take all three of the report’s recommendations en bloc.

 

RESOLVED:

 

1.    That the Scheme of Delegation, Part 3 of the Constitution, as amended and set out in Appendix A, be APPROVED.

 

2.    That the use of and amendments to Part 5 of the Constitution – Codes and Protocols, and Part 7 of the Constitution – Strategic Management Structure (Appendix B) be NOTED.

 

3.    That the Monitoring Officer be AUTHORISED to incorporate the revisions and changes above into the Council’s Constitution.

 

10.

PROGRAMME OF MEETINGS 2021/22 pdf icon PDF 221 KB

To receive Report No.54/2021 from the Monitoring Officer.

Additional documents:

Minutes:

Report No. 54/2021 was received from the Monitoring Officer, Mr Horsfield, who gave an update on where current legislation was regarding the use of virtual and in person meetings. Since the publication of the agenda there had been further developments which could impact on the current programme of meetings (attached as Appendix A). Members would be advised of any changes as they arose and the Monitoring Officer advised that a revised Programme of Meetings would be published later in the year.

 

The motion to approve the Programme of Meetings was proposed by Councillor Bool and seconded by Councillor Cross.

 

RESOLVED:

 

That the indicative Programme of Meetings for the municipal year 2021/22 (as attached at Appendix A) be APPROVED until such time as changes to legislation and issues regarding venues meant that revisions would be necessary.

11.

APPOINTMENTS TO OUTSIDE ORGANISATIONS, WORKING GROUP AND FORA pdf icon PDF 335 KB

To receive Report No.52/2021 from the Monitoring Officer.

Additional documents:

Minutes:

Report No.52/2021 was received from the Monitoring Officer. Councillor Hemsley introduced the report and indicated that there would be some additional, alternative nominations which would be brought back to the next full Council meeting. 

 

The report’s recommendations were proposed by Councillor Hemsley and seconded by Councillor Stephenson.

 

RESOLVED:

 

1.          That the appointments to Outside Bodies, Working Groups and Fora as detailed in revised Appendix A to Report 52/2021 be APPROVED.

 

2.     That the appointments to Outside Organisations, Working Groups and Forums automatically designated by role/ward member and shown in Appendix B of Report No.52/2021 be NOTED.

12.

MATTERS REFERRED TO COUNCIL BY MEMBERS OF THE COUNCIL

To consider any matters referred to Council by Members which in the opinion of the Chief Executive cannot wait until the next scheduled meeting of the Council to be determined.