A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Council and councillors

Agenda and minutes

Venue: Council Chamber, Catmose, Oakham

Contact: Kit Silcock  01572 720976

Items
No. Item

377.

RECORD OF MEETING

To confirm the record of the meeting of the Growth, Infrastructure and Resources Scrutiny Panel held on 31 August 2017 (previously circulated).

Minutes:

The Record of the Meeting of the Growth, Infrastructure and Resources Scrutiny Panel held on 31 August 2017 was confirmed as a correct record and signed by the Chairman.

 

378.

DECLARATIONS OF INTEREST

In accordance with the Regulations, Members are invited to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Act 1992 applies to them.

Minutes:

Mr Baines declared an interest in item 10 of the agenda as he had close family members that owned a property on High Street West, Uppingham.

 

379.

PETITIONS, DEPUTATIONS AND QUESTIONS

To receive any petitions, deputations and questions received from Members of the Public in accordance with the provisions of Procedure Rule 217.

 

The total time allowed for this item shall be 30 minutes. Petitions, declarations and questions shall be dealt with in the order in which they are received. Questions may also be submitted at short notice by giving a written copy to the Committee Administrator 15 minutes before the start of the meeting.

 

The total time allowed for questions at short notice is 15 minutes of the total time for 30 minutes. Any petitions, deputations and questions that have been submitted with prior formal notice will take precedence over questions submitted at short notice. Any questions that are not considered within the time limit shall receive a written response after the meeting and be the subject of a report to the next meeting.

Minutes:

No petitions, deputations or questions had been received.

 

380.

QUESTIONS WITH NOTICE FROM MEMBERS

To consider any questions with notice from Members received in accordance with the provisions of Procedure rule No. 219 and No. 219A.

Minutes:

No questions with notice had been received from Members.

 

381.

NOTICES OF MOTION FROM MEMBERS

To consider any Notices of Motion from Members submitted in accordance with the provisions of Procedure Rule No. 220.

Minutes:

No notices of motion had been received from Members.

 

382.

CONSIDERATION OF ANY MATTER REFERRED TO THE PANEL FOR A DECISION IN RELATION TO CALL IN OF A DECISION

To consider any matter referred to the Panel for a decision in relation to call in of a decision in accordance with Procedure Rule 206.

Minutes:

No matter had been referred to the Panel for a decision in relation to call-in of a decision in accordance with Procedure Rule 206.

 

383.

QUARTER 2 PERFORMANCE MANAGEMENT REPORT pdf icon PDF 108 KB

To receive Report No. 193/2017 from the Chief Executive.

(Report circulated under separate cover)

Additional documents:

Minutes:

Report No. 193/2017 was received from the Chief Executive.

 

Mr Mathias gave a brief introduction for the report. The Quarter 2 reports were more important than in previous years, with their being a less in depth report for Quarter 1, this quarter gives a better direction for the year.

 

During discussion the following points were noted:

 

      i.        The number of affordable homes delivered was still not achieving its target. An officer had looked at funds that the Council had to contribute to affordable housing; once the figures had been sorted it would be possible to move further. There would need to be a definition of what affordability was as house prices in Rutland were higher than a lot of places. The Chair reported that a number of under 35’s were going out of the county to buy houses due the high costs in Rutland.

    ii.        It was noted that up to date figures for residual household waste per household and % of household waste sent for reuse, recycling or composting could take time as they needed to be validated. It would be better to look at the figures year to year.

   iii.        It was praised that the Council’s average sickness days lost per employee was almost half the national average.

 

384.

QUARTER 2 FINANCIAL MANAGEMENT REPORT pdf icon PDF 70 KB

To receive Report No. 191/2017 from the Director for Resources.

(Report circulated under separate cover)

Additional documents:

Minutes:

Report No. 191/2017 was received from the Director for Resources.

 

During discussion the following points were noted:

 

      i.        It was reported that the Council was aware that some of the services from Spire Homes had not been well managed, however the Council and Spire Homes were beginning to form a working relationship.

    ii.        It was noted that part of the increase in the projected budget deficit related to requests for the unspent budget to be carried forward to meet ongoing obligations. Cabinet would then decide at the end of the year whether requests would be agreed or not. It would often be the case that funds could not be spent on anything else due to the on-going need for that work or because they are ring fenced.

   iii.        The increase to the Chief Executive Office budget was due to the approved One Public Estate work.  This is a one off increase.

   iv.        The Council gets a good interest rate on treasury investments considering the extreme cautiousness on investments, but there could be a significant increase if greater risk was taken. A paper would be going to Council regarding this matter.

    v.        The Legal forecast was currently being reviewed by the new Head of Governance as the legal budget could be overspent if the rate of spending continued. It was noted that staff were getting more confident dealing with legal queries themselves rather than referring to Peterborough legal services, which was one of the causes of high expenditure.

 

385.

LOCALISM WORKING PARTY - TERMS OF REFERENCE pdf icon PDF 38 KB

To consider the draft Terms of Reference for the Localism Working Party.

Minutes:

The Chairman of the Panel, Mr Lammie, advised that at the last meeting the Panel chose to take Localism forward as a task and finish group. The Panel were asked to consider the draft Terms of Reference for the working group.

 

AGREED

 

That the Terms of Reference for the Task and Finish Group be APPROVED.

 

386.

RUTLAND LOCAL PLAN - CONSULTATIVE DRAFT pdf icon PDF 76 KB

To receive Report No. 201/2017 from the Chief Executive.

Additional documents:

Minutes:

Report No. 201/2017 was received from the Chief Executive.

 

During discussion the following points were noted:

 

      i.        There had so far been a healthy response from the consultation process with comments being taken into consideration for the next version of the Local Plan.

    ii.        A further consultation would take place prior to its submission to the Secretary of State.

   iii.        On page 11, the report referred to consultation bodies that the authority considered appropriate. These included statutory bodies, other Councils, and community road shows. Mr Ranson would send out information regarding community involvement after the meeting to Members.

   iv.        It was noted that there had been alterations to existing housing allocations which were not built or were under construction due to re-appraisals, and these were set out in the policies and maps.

    v.        There was confusion on the definition of convenience goods and comparison goods. Mr Ranson noted to include them in the glossary.

   vi.        The appraisals for the remainder of the conservation areas would monitor change and identify opportunities for enhancement. There was the possibility of seeking support from a specialist from South Kesteven to enable progress to be made with conservation area appraisals. The Council would need to find resource to do this and put together a work programme.

  vii.        Mr Cross asked what the difference was between a small service centre and a small village. Mr Ranson would provide a website link to clarify segregation of settlements.

viii.        Mr Brown mentioned that alongside building new houses, there needs to be work done to get more employment in the county or it would not be sustainable. Mr Ranson noted the need for suitable sites and would be happy for any additional suggestions to the provisional sites which have been identified.

   ix.        The infrastructure delivery plan that covered health, education, water, power and transportation would be included in the next stage of the Local Plan.

    x.        It was noted that there would be further mention of St George’s Barracks in the next iteration of the Local Plan. Mrs Briggs noted that information on how the barracks worked with the Local Plan was available as a PowerPoint document on the website.

 

 

---oOo---

Mr Ranson left the meeting at 8.48pm and did not return.

---oOo---

 

387.

LOCAL FLOOD RISK MANAGEMENT STRATEGY pdf icon PDF 51 KB

To receive Report No. 202/2017 from the Director for Places (Environment, Parking and Transport).

Additional documents:

Minutes:

Report No. 202/2017 was received from the Director for Places (Environment, Parking and Transport).

 

During discussion the following points were noted:

 

      i.        The latest Environment Agency (EA) modelling of surface water flooding identified Oakham as being a high risk area despite floods being rare. The Council had requested more detailed modelling as it did not take into account the draining systems and culverts that are in place.

 

388.

OAKHAM TOWN CENTRE

To receive a verbal update from the Leader and Portfolio Holder for Finance and Places (Highways, Transport and Market Towns).

Minutes:

The Panel received a verbal update regarding Oakham town centre from Mr Mathias.

 

On the 10th October 2017, Cabinet approved the selection of Option A (one-way), as the preferred option to be taken forward for detailed design.

 

Public displays had been shown at Oakham Library and had generated significant interest. As well as general plans for the town centre, the displays showed the materials that would be used, such as the type of paving.

 

The Council were aware of a petition against the idea of a one way system; however it had not yet been delivered to the Council.  If it was formally submitted to the Council it would be considered in accordance with the Council’s Petitions Guidance.

 

Consultation letters would be sent to residents in the surrounding identifying areas where changes would be happening and how it affected where they lived.

 

389.

SCRUTINY PROGRAMME 2017/18 & REVIEW OF FORWARD PLAN

To consider Scrutiny issues to review.

Copies of the Forward Plan will be available at the meeting.

Minutes:

The Chair reported that due to the heavy agenda of the meeting, another Panel meeting was called for 07 December at 7pm to take further items identified below before they went to Cabinet.

390.

ANY OTHER URGENT BUSINESS

To receive any other items of urgent business which have been previously notified to the person presiding.

Minutes:

There was no other urgent business.

391.

DATE AND PREVIEW OF THE NEXT MEETING

Thursday 07 December 2017 at 7pm

 

Items to include:       Fees and Charges 2018/19

                                    Signs Policy

                                    Oakham Enterprise Park Development Strategy

Minutes:

Thursday 07 December 2017 at 7pm

 

Items to include:       Fees and Charges 2018/19

                                    Signs Policy

                                    Oakham Enterprise Park Development Strategy