Agenda and draft minutes

Growth, Infrastructure and Resources Scrutiny Committee - Thursday, 13th August, 2020 7.00 pm

Venue: https://zoom.us/j/98281889636

Contact: Joanna Morley  01572 758271

Items
No. Item

1.

APOLOGIES

Minutes:

No apologies had been received.

2.

RECORD OF MEETING

To confirm the record of the meeting of the Growth, Infrastructure and Resources Scrutiny Committee held on 11 June 2020 (previously circulated).

Minutes:

The minutes of the meeting held on the 11th June 2020 were agreed as a true record.

3.

DECLARATIONS OF INTEREST

In accordance with the Regulations, Members are invited to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Act 1992 applies to them.

Minutes:

There were no declarations of interest.

4.

PETITIONS, DEPUTATIONS AND QUESTIONS pdf icon PDF 51 KB

To receive any petitions, deputations and questions received from Members of the Public in accordance with the Virtual Meetings Regulations (s1 2020 392) and the subsequent RCC Procedure Rules agreed at Council on 20 May 2020. 

 

Section 3 (Public Participation) of the Procedure Rules states:

 

i.      Public statements, questions, deputations and petitions can be submitted in advance of the meeting in writing by no later than 12 noon on the second working day before the meeting is to take place;

 

ii.     Public statements, questions, deputations and the text of any petition will be made available to all members of the virtual meeting, however members of the public will not be able to present their statements in the virtual meeting;

 

iii.    Public questions will receive a written response. No supplementary questions will be permitted;

 

Public petitions will be noted as being received by the chair of the meeting without debate and sent to the relevant executive member, committee or council officer for a response

 

Additional documents:

Minutes:

The Chair announced that a number of deputations and questions had been received and that in line with the virtual meetings procedure rules, these had been added to the agenda pack and a copy of all of them had been circulated to the committee to consider. Written answers to the questions would be provided and appended to the minutes. The issues raised in the deputations would be referred to and discussed at item 8.

5.

QUESTIONS WITH NOTICE FROM MEMBERS

To consider any questions with notice from Members received in accordance with the provisions of Procedure rule No. 218 and No. 218A.

Minutes:

No questions with notice had been received from Members.

6.

NOTICES OF MOTION FROM MEMBERS

To consider any Notices of Motion from Members submitted in accordance with the provisions of Procedure Rule No. 219.

Minutes:

No notices of motion had been received from Members.

7.

APPOINTMENT OF VICE CHAIR OF THE COMMITTEE

To appoint a vice-chair of the Growth, Infrastructure and Resources Scrutiny Committee.

Minutes:

Councillor MacCartney was nominated for the position of Vice-Chair by Councillor Jones and this was seconded by Councillor Begy. There being no other nominations, a vote was taken and all committee members, with the exception of Councillor MacCartney herself who abstained, voted in favour. 

 

RESOLVED

 

That Councillor MacCartney be APPOINTED as Vice-Chair of the Growth, Infrastructure and Resources Scrutiny Committee.

8.

STATEMENT OF COMMUNITY INVOLVEMENT pdf icon PDF 603 KB

To receive Report No.97/2020 from the Interim Strategic Director of Places.

Additional documents:

Minutes:

Report No.97/2020 was received from the Interim Strategic Director of Places.

 

Councillor G Brown, Portfolio Holder for Environment, Planning, Property and Finance introduced the report the purpose of which was to to consider the responses to the consultation undertaken on the draft revised Statement of Community Involvement which had been the subject of a non-statutory public consultation exercise.

 

The review of the Statement of Community Involvement (SCI) had been undertaken in order to:        

 

·       Encompass statutory changes to planning regulations for policy making, neighbourhood planning and development management and

·       Allow national guidance in relation to Covid 19 to be incorporated into the SCI ensuring that the planning function could continue to operate within current restrictions.

 

During discussion the following points were noted:

                                                                       

·       The Public had expressed concerns about the accessibility to the SCI for those residents without internet, however research showed that this applied to only a small number of people and accounted for approximately 8% of the Rutland population.

·       The Council would look to Parish and Town Councils to help their residents access hard copies of the document in the most suitable way according to circumstance.

·       Residents would also be able to make appointments at Catmose to view a hard copy.

·       Councillor Begy felt that 8% of the population was still too high a figure and that despite the use of other media such as radio and press to communicate, the Council should write to every household explicitly explaining the way in which everyone could engage and access documentation.

·       The SCI detailed the minimum engagement that the Council was obliged to deliver but it planned to do more including contacting all Council tax payers and businesses via post.

·       Councillor Brown could not guarantee that all residents would be reached, although it would use its database of residents who had taken an interest in the Local Plan and also urge Parishes to help the Council identify residents and get the message across.

·       In response to a deputation that had been received, Councillor Brown confirmed that the Parish Forum was not a constituted body and therefore not a place where they could make representations on the soundness of the SCI and the Local Plan. Parishes could instead call their own meeting and have the SCI as a specific agenda item.

·       Over the last five months RCC had been well engaged with Parish Councils through the medium of the Parish Briefings and the fortnightly parish council conference call. These would continue throughout the consultation period.

·       There were resourcing issues about accessing the documents at the three Rutland libraries outside of Oakham, two of which were open on a very limited basis. However discussions to enable this were ongoing with the relevant parish or town council.

·       Committee members felt that there should be more engagement with young people and students as the Local Plan would be affecting their future. Varied and increased use of social media should be used to deliver this.

·       Councillor Razzell, the Council’s Armed Forces Champion, queried how the Council would  ...  view the full minutes text for item 8.

9.

DATE OF NEXT MEETING

Thursday 22 October 2020 at 6pm.

 

 

Minutes:

The next meeting of the Growth, Infrastructure and Resources Scrutiny Committee would be held on Thursday, 22 October 2020.

10.

Question and Answers pdf icon PDF 109 KB

Additional documents: