A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Council and councillors

Agenda and minutes

Venue: Council Chamber, Catmose, Oakham, Rutland, LE15 6HP

Contact: Democratic Services  Email: democraticservices@rutland.gov.uk

Media

Items
No. Item

1.

WELCOME AND APOLOGIES RECEIVED

Minutes:

The Chair welcomed everyone to the meeting.  Apologies were received from Councillor Tracy Carr, Councillor Nick Begy, Angela Wakefield and Peter French.  Councillor Oliver Hemsley attended the meeting as Councillor Begy’s substitute.

2.

RECORD OF MEETING pdf icon PDF 138 KB

To confirm the record of the meeting of the Strategic Overview and Scrutiny Committee held on the 20th April 2023.

 

Minutes:

It was noted that Councillor Stephen Lambert was the only member in attendance that had been a member of the Strategic Overview and Scrutiny Committee during 2022/2023.  He confirmed that the minutes of the meeting of the Strategic Overview and Scrutiny Committee held on the 20th April 2023 were an accurate record.

3.

ACTIONS ARISING

To review and update the actions arising from the previous meeting

 

No.

Ref.

Action

Person

1.     

9

Councillor Stephenson stated that Governance had received a large number of questions from Councillor Begy regarding the minerals authority contract and that officers would provide a written response to those questions for circulation to all members of the Strategic Overview and Scrutiny Committee.

Roger Ranson / Justin Johnson

2.     

9

The Development Services Manager confirmed that he would check if NNC had access to RCC’s planning portal as was requested in February 2022.

Justin Johnson

 

Minutes:

Action 1

Councillor Stephenson stated that Governance had received a large number of questions from Councillor Begy regarding the minerals authority contract and that officers would provide a written response to those questions for circulation to all members of the Strategic Overview and Scrutiny Committee.

The Clerk confirmed that this action had been completed.

 

Action 2

The Development Services Manager confirmed that he would check if NNC had access to RCC’s planning portal as was requested in February 2022.

The Clerk informed the Committee that Justin Johnson had confirmed that NNC (North Northamptonshire Council) did not currently have access to the portal but that they had been contacted about getting this arranged.

4.

DECLARATIONS OF INTEREST

In accordance with the Regulations, Members are invited to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

Minutes:

Councillor Oliver Hemsley declared a non-pecuniary interest as he was the lead for the Rutland Chamber of Commerce.  There were no other declarations of interest.

5.

PETITIONS, DEPUTATIONS AND QUESTIONS

To receive any petitions, deputations and questions received from Members of the Public in accordance with the provisions of Procedure Rules 25 and 159.

 

The total time allowed for this item shall be 30 minutes.  Petitions, declarations and questions shall be dealt with in the order in which they are received.  Questions may also be submitted at short notice by giving a written copy to the Committee Administrator 15 minutes before the start of the meeting.

 

The total time allowed for questions at short notice is 15 minutes out of the total time of 30 minutes.  Any petitions, deputations and questions that have been submitted with prior formal notice will take precedence over questions submitted at short notice.  Any questions that are not considered within the time limit shall receive a written response after the meeting and be the subject of a report to the next meeting.

Minutes:

No petitions, deputations or question were received.

6.

QUESTIONS WITH NOTICE FROM MEMBERS

To consider any questions with notice from Members received in accordance with the provisions of Procedure Rule No 161 and 162.

Minutes:

No questions with notice with notice were received from Members.

7.

NOTICES OF MOTION FROM MEMBERS

To consider any Notices of Motion from Members submitted in accordance with the provisions of Procedure Rule No 163.

Minutes:

No notices of motion were received.

8.

CONSIDERATION OF ANY MATTER REFERRED TO THE COMMITTEE IN RELATION TO THE CALL-IN OF A DECISION

To consider any matter referred to the Committee for a decision in relation to call in of a decision in accordance with Procedure Rule 149.

Minutes:

No call-ins were received.

9.

ELECTION AND APPOINTMENTS

9a

ELECTION OF VICE CHAIR

To appoint the Vice Chair of the Strategic Overview and Scrutiny Committee for the municipal year 2023-2024.

Minutes:

Councillor Lucy Stephenson was nominated by Councillor Karen Payne for the role of Vice-Chair.  This was seconded by Councillor Rosemary Powell.

There were no other nominations.

 

RESOLVED

That the Committee:

 

Unanimously APPROVED Councillor Lucy Stephenson as the Vice-Chair.

 

9b

CONFIRMATION OF STATUTORY MEMBERS - EDUCATION REPRESENTATIVES pdf icon PDF 47 KB

To approve the appointment of the Statutory Members – Education Representatives for the municipal year 2023-2024.

Minutes:

The Clerk informed attendees that under Procedure Rule 136 of the Constitution, the Scrutiny Committee had education representatives as statutory co-opted members to speak and vote on matters of education. 

 

The Clerk confirmed she had written to all the Rutland schools on the 6th June 2023 requesting nominations for parent governor representatives but to date no nominations had been received.

 

As per Procedure Rule 136, the following were nominated as the named education representatives:

 

Peter French, Church of England Diocese

Andreas Menzies, Roman Catholic Diocese

 

RESOLVED

That the Committee:

 

Unanimously APPROVED the named nominations as the Statutory Co-opted Members – Education Representatives to the Strategic Overview and Scrutiny Committee for 2023-2024.</AI9><AI10>

9c

ELECTION OF REPRESENTATIVES

To confirm the additional member and substitute representative at the Leicester, Leicestershire & Rutland Joint Health Scrutiny Committee.

Minutes:

The Clerk informed attendees that Councillor Ross, as Chair of Rutland’s Strategic Overview and Scrutiny Committee,  would attend meetings of the Leicester, Leicestershire and Rutland Joint Health Scrutiny Committee but that an additional member and a substitute representative would be required to attend.

 

Councillor Lucy Stephenson nominated herself as the additional member.  This was seconded by Councillor Karen Payne.  There were no other nominations.

 

No nominations were received for the role of substitute member.  This item would be carried forward to the next meeting for further discussion.

 

RESOLVED

That the Committee:

 

Unanimously APPROVED Councillor Lucy Stephenson  as the additional member to the Leicester, Leicestershire and Rutland Joint Health Scrutiny Committee for 2022-2023.

10.

SCRUTINY ANNUAL REPORT 2022-23 pdf icon PDF 84 KB

To receive Report No. 79/2023 from Angela Wakefield, Strategic Director of Law and Governance (Monitoring Officer).  The report will be presented by Councillor Ramsay Ross, Chair of the Strategic Overview and Scrutiny Committee and Jane Narey, Scrutiny Officer.

Additional documents:

Minutes:

Report No. 79/2023 was received from Angela Wakefield, Strategic Director of Law and Governance (Monitoring Officer). The report was presented by

Councillor Ramsay Ross, Chair of the Strategic Overview and Scrutiny

Committee and Jane Narey, Scrutiny Officer.  During the discussion, the following points were noted:

 

The report detailed the items scrutinised during the 2022 to 2023 municipal year plus the groups and panels created by the scrutiny committee and their status prior to the election and included a review from the then Chair and Vice Chair.

The report also highlighted the review that was completed during the first year of the Strategic Overview and Scrutiny Committee and the resulting recommendations from Council for the 2023-2024 scrutiny committee to action.

The report would be presented to Council at its meeting on the 10th July 2023.

Members noted that the report was very clear in identifying what the committee had/had not achieved in 2022-2023 and made clear recommendations for the scrutiny committee moving forward.

 

RESOLVED

That the Committee:

 

RECOMMENDED to Council that it noted the Scrutiny Annual Report 2022-23 and approved its publication.

11.

SCRUTINY ANNUAL WORK PLAN pdf icon PDF 82 KB

To review and approve the proposed Scrutiny Annual Work Plan following the Scrutiny Committee Work Programming Session held on the 7th June 2023.

(DOCUMENT TO FOLLOW)

Additional documents:

Minutes:

The Committee reviewed the list of proposed items for the Strategic Overview and Scrutiny Committee to scrutinise during 2023-2024, which was compiled following the Scrutiny Committee Work Programming Session held on the 7th June 2023.

The Chief Executive confirmed that the proposed list had been reviewed by the Corporate Leadership Team.

The proposed list was discussed and updated accordingly (copy attached). 

A draft work plan for 2023/2024 and a list of pending items for scrutiny were also created as a result of the updated proposed list (copies attached).

Further work would be required by the Committee to prioritise and agree items to ensure that scrutiny added value.

The Committee agreed to discuss the following items for inclusion onto the scrutiny work plan at their next meeting:

 

Annual Education Performance Report

SACRE Annual Report

Safety on our Highways

12.

SCRUTINY IMPROVEMENT PLAN

Members to discuss the development and implementation of an improvement plan for the Strategic Overview and Scrutiny Committee as recommended by Council on the 27 March 2023.

Minutes:

The Clerk informed attendees that Council had recommended that the scrutiny committee for 2023-2024 should develop and implement an improvement plan addressing any areas of concern.

Volunteers were requested from the scrutiny committee membership to work with the Chair and, with the support of the Clerk, produce a draft improvement plan for discussion/approval at the scrutiny committee meeting in July.

It was agreed that Councillor Ross would speak with Councillors Begy and Lambert regarding their assistance in developing the scrutiny improvement plan due to their membership on last year’s scrutiny committee.

ACTION: Councillor Ross

13.

GROUP/PANEL UPDATES

13a

ECONOMIC STRATEGY TASK AND FINISH GROUP pdf icon PDF 81 KB

To appoint new members to the Economic Strategy Task and Finish Group following the May 2023 election and update the scoping document.

Minutes:

Following a discussion with the Director of Places, Councillor Ross proposed that the completed Economic Development Strategy should go to a final meeting of the Economic Strategy Task and Finish Group.

It was noted that, as a result of the May election, the Task and Finish Group had been reduced to just two members (Councillor A Brown and Councillor Begy) but that both had confirmed that they would like to continue as members of the group for the final meeting.

Councillors Stephenson, Ross and K Payne volunteered to be members of the Economic Strategy Task and Finish Group for the final meeting.

 

RESOLVED

That the Committee:

 

AGREED that the Economic Strategy Task and Finish Group would have one final meeting to comment on the final Economic Development Strategy with Councillors Stephenson, Ross and K Payne as new members and that any comments would be presented to Cabinet.

14.

ANY URGENT BUSINESS

To receive any items of urgent business, which have been previously notified to the person presiding.

 

Minutes:

There was no urgent business.

15.

DATE OF NEXT MEETING

Thursday, 21 September 2023 at 7 pm in the Council Chamber, Catmose, Oakham, Rutland LE15 6HP

Minutes:

Thursday, 13 July 2023 at 7 pm in the Council Chamber, Catmose, Oakham, Rutland LE15 6HP