No apologies were received.

The Chairman reminded members of the public that they were permitted to film, blog, tweet or take photographs of the meeting but if they did, to do so without causing a disturbance to the meeting proceedings. The Chairman also pointed out that members of the public who were not part of the meeting had not consented to being recorded and therefore should not be included in any recording activity.

In accordance with the Regulations, Members are required to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

No declarations of interest were received.

To confirm the Record of Decisions made at the meeting of the Cabinet held on 31 July 2018.

The record of decisions made by Cabinet on 31 July 2018, copies of which had been previously circulated, were confirmed.

To receive items raised by members of scrutiny which have been submitted to the Leader (copied to Chief Executive and Democratic Services Officer) by 4.30 pm on Friday 17 August 2018.

There were no items raised by Scrutiny.

Report No. 138/2018

(KEY DECISION)

Report No. 138/2018 was received from the Chief Executive.

Mr O Hemsley, Leader of the Council, introduced the report, the purpose of which was to provide Cabinet with a progress report on the St. George’s Barracks project further to the report of March 2018. In addition an addendum report was received which dealt with the allocation of resources provided from the Ministry of Defence (MOD) and the partnership working between the Ministry of Defence, Rutland County Council and Regenco. Although there was an exempt appendix to the addendum report, the report was kept in public session as members agreed to only refer to the work to be commissioned and not discuss financial details.

During discussion the following points were raised:

·         At the inception meeting for the business case for Housing Infrastructure Funding (HIF) on 14 August 2018, Homes England advised the Council that they could revisit and resubmit their financial submission.

·         There had been several updates and changes to the project board but the Council’s representatives remained as the Leader, Deputy Leader and Ward Member, Miss Waller.

·         Paragraph 4.3 of the report made no assumption that the Council would finance the project and was instead referring to Community Infrastructure Levy (CIL) payments.

·         The master plan was an evolving document which would get ever closer to the final planning application document, should a planning application be agreed as the way forward.

·         The next version of the Master Plan would support the HIF business case and align with the Local Plan document.

·         The Officers’ Mess project was at the feasibility stage and findings would be reported back to Cabinet. The item was on the agenda for the next advisory group meeting.

·         Regenco (East Hampshire District Council) had ably accommodated the requirements the Council had put upon them so far and if needed would be able to commission others for extra services.

·         All of the indicative work to support inclusion of St. George’s Barracks into the Local Plan and the preparation of the HIF business case, as outlined in the appendix, would be funded by the MoD and HIF monies.

·         Some of the figures were still being discussed with Regenco and the MoD but were likely to go down. There would be no funding liability for the Council.

DECISIONS:

Cabinet,

1.    NOTED the progress update in respect of the St. George’s Barracks Project.

2.    APPROVED the Schedule of Outcomes set out in the supporting document of the addendum report to Report No. 138/2018

3.    DELEGATED authority to the Chief Executive in consultation with the Leader and Portfolio Holder for Rutland One Public Estate & Growth, Tourism and Economic Development & Resources, the Ministry of Defence Lead and the Director of Resources to agree costs with Regenco subject to these not exceeding the budget allocated.

4.    DELEGATED authority to the Chief Executive in consultation with the Leader and Portfolio Holder for Rutland One Public Estate & Growth, Tourism and Economic Development & Resources, the Ministry of Defence Lead and the Director of Resources to  ...  view the full minutes text for item 195.

(KEY DECISION)

Report No. 141/2018

(KEY DECISION)

Report No.141/2018 from the Strategic Director for Places was DEFERRED until the next meeting of Cabinet on 18 September.

(KEY DECISION)

Report No. 135/2018

(Report to follow)

(KEY DECISION)

Report No. 135/2018 was received from the Director for Resources.

Mr G Brown, Deputy Leader and Portfolio Holder for Planning, Environment, Property and Finance introduced the report, the purpose of which was to inform Cabinet and all Members of the full year forecast position as at Quarter 1 for 2018/19 and to highlight issues that may impact on the Medium Term Financial Plan to enable them to maintain sound financial management of the Council’s operations.

During discussion the following points were raised:

·         There had been a distinct lack of clarity by the Government on fairer funding and the Business Rate Retention Scheme and it was envisaged that it would not be until the end of the year (at the earliest) that the definitive position was known.

·         The over spend on direct payments had been due to an increase in the total number of packages. The increase in this area had however led to savings in the Adult Social Care Inclusion budget.

·         The environmental team was investigating ways in which it could reduce waste disposal costs, in particular, for paint disposal which was exorbitantly priced at the moment.

·         As China was not accepting waste there had been a ripple effect through the market with mixed paper and cardboard costs falling from £25 per tonne to £0. In addition transport costs still had to be borne.

·         Mr Wilby commended Mr Della Rocca, the Strategic Director for Resources and Mr Brown, the Cabinet Member for Finance for their diligence and financial management.

DECISIONS:

Cabinet,

1.    NOTED the 2018/19 revenue and capital outturn position as at Quarter 1.

2.    NOTED the approved changes to the original budget detailed in Appendix A of Report No.135/2018

3.    APPROVED the additional use of earmarked reserves of £115k as set out in Appendix A of Report No. 135/2018.

Reasons for Decisions

As the Council is required to make savings over the medium term, it is important to note that the Q1 position is positive, despite a number of significant variances

Cabinet is recommended to determine whether the public and press be

excluded from the meeting in accordance with Section 100(A)(4) of the Local

Government Act 1972, as amended, and in accordance with the Access to

Information provisions of Procedure Rule 239, as the following item of

business is likely to involve the disclosure of exempt information as defined in

Paragraph 3 of Part 1 of Schedule 12A of the Act.

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Council was recommended to determine whether the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972, as amended, and in accordance with the Access to Information provisions of Procedure Rule 239, as the next item of business was likely to involve the disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.

Mr Brown asked whether the item on IT project funding could be discussed in broad terms for the benefit of the public and to avoid moving the meeting into private session. The Monitoring Officer and the Deputy Director, Corporate Governance informed Cabinet that the public body which was awarding the funding had placed an embargo on any information being released before the grant agreement had been accepted by the Council, and as such the item would have to be heard in private session

RESOLVED:

That the public and press be excluded from the meeting in accordance with paragraph 3 of Part 1 of Schedule 12A to the local Government Act 1972. (Information relating to the financial or business affairs of any particular person, including the authority holding that information).

(KEY DECISION)

Report No. 142/2018

(Report to follow)

(KEY DECISION)

Exempt Report No. 142/2018 was received from the Director For People (DASS)

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After debate and decision on this item the Cabinet APPROVED that the meeting should return to public session.

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To receive items of urgent business which have previously been notified to the person presiding.

No items of urgent business were received.