Agenda and minutes

Parish Council Forum
Monday, 10th December, 2018 7.00 pm

Venue: Council Chamber, Catmose, Oakham, Rutland, LE15 6HP

Contact: Kit Silcock 

Items
No. Item

1.

WELCOME AND INTRODUCTION BY THE CHAIRMAN OF THE COUNCIL

Minutes:

The Chairman welcomed all parish representatives to the Parish Council Forum.

2.

APOLOGIES FOR ABSENCE

Minutes:

Apologies received as listed above.

3.

NOTES OF THE LAST MEETING

To confirm the notes of the Parish Council Forum held on 3 September 2018.

Minutes:

The notes of the Parish Council Forum held on 3 September 2018 were confirmed as a correct record by parish representatives.

4.

MATTERS ARISING FROM THE LAST MEETING

Minutes:

All matters arising from the previous forum had been completed.

5.

"TALKBACK"

To receive updates from parish representatives on organisations they represent which might be of interest to other members of the Forum.

Minutes:

1.    Mrs Joyce Lucas provided the Forum with information regarding the Rutland Jigsaw Festival which she had organised for 19th to 22nd April 2019.

 

Attendees are invited to buy or donate direct one Jigsaw puzzle, e.g. from a local charity shop. The puzzle should assembled on a stiff piece of cardboard and covered with another piece of card (sandwiched together and taped down). If people just want to donate a Jigsaw direct to the organisers, they have a team who will assemble them. Also if people want to donate directly to the organiser, they need 500 piece size puzzles for distribution to all Elderly Residents' Complexes in Rutland. Children's Jigsaws are also needed so they can be distributed to Primary Schools. All puzzles will then be sold in aid of Oakham in Bloom.

 

2.    Mr Gordon Brown, Deputy Leader of Rutland County Council and Ward Member for Ketton, noted disappointment in the agenda for the Parish Council Forum as there was not a standing item on St George’s Barracks and Woolfox. Mr Brown also noted it would be useful to include an update from the Leicestershire & Rutland Association of Local Councils at a future Forum. Mr Silcock, Clerk to the Forum, would also send out an email to Parishes before the Working Group takes place, to ask for any items they wish to be considered for future Parish Council Forums.

 

3.    Miss Gale Waller, Ward Member for Normanton, spoke on behalf of South Luffenham Parish Council regarding the Fix My Street online service offered by the Council. South Luffenham were advised that they shouldn’t contact officers directly regarding issues in the parish with signage and highways and should instead use the Fix My Street service online. Mrs Lucy Stephenson, Portfolio Holder for Culture and Leisure, Highways & Transport, noted that she was looking into the effectiveness of the new system.

 

---oOo---

Post-Meeting Note

 

Mrs Stephenson provided the following statement regarding the Fix My Street service:

 

It was introduced in March 2018.  It’s aim is for residents of Rutland to be able to log any issues that need to be addressed regarding highways and environmental cleaning.  Once an issue is logged an automated acknowledgement is sent.  The system then sends the issue to the relevant department.  (For example reports of an abandoned car would go to Environmental Health; a pothole to Highways).  A full response will be provided within 10 days, in line with Council policy. An acknowledgment will be sent to this effect. This should not assume an issue will be rectified within 10 days.  If it is determined that work does indeed need to be done, works can be added to an emergency (2hour), 7 day, or 3 month works programme. (It should be noted, anything deemed urgent should be phoned through).  The aim of this system is that a resident can check on the status of a given job online without the need for extensive phone calling / emailing to find  ...  view the full minutes text for item 5.

6.

HONOURS SYSTEM pdf icon PDF 1 MB

To receive a presentation on the honours system from the Lord Lieutenant of Rutland, Dr Sarah Furness.

Additional documents:

Minutes:

Dr Sarah Furness, Lord Lieutenant for Rutland, gave a presentation to the Forum, a copy of which would be appended to the minutes.

 

During discussion the following points were noted:

 

      i.        Dr Furness informed the Forum that the Honours Panel would be attending a conference regarding how to put in the best application possible for an award. This would give the Panel the opportunity to give expert guidance when those wish to submit an application.

    ii.        It was noted that an application for someone to be nominated for an award could be done a second time after being unsuccessful for the first time as long as more information was included in the application than the original application.

7.

ARMED FORCES OFFICER pdf icon PDF 2 MB

To receive a presentation from Michelle Woolman-Lane, the new Armed Forces Officer for Rutland, Harborough and South Kesteven, sharing objectives of her role and the potential benefits to parishes.

Minutes:

Michelle Woolman-Lane, Armed Forces Officer for Rutland County Council gave a presentation regarding her role as Armed Forces Officer in Rutland, Harborough, and South Kesteven. The presentation would be appended to the minutes.

 

During discussion the following points were noted:

 

      i.        Any new families registering with a General Practitioner would be asked if family members were part of the armed forces. Those with a service injury, get priority treatment.

    ii.        James Frieland was working with businesses to be involved with the Veterans discount. Which had recently been launched alongside the Armed Forces discount.

8.

LOCAL TRANSPORT PLAN pdf icon PDF 1 MB

To receive a presentation from Dave Pye – Senior Transport Manager at Rutland County Council – regarding the forthcoming Local Transport Plan that is subject to public consultation.

Minutes:

Mrs Lucy Stephenson, Portfolio Holder for Culture and Leisure, Highways & Transport gave a presentation on the Local Transport Plan. The presentation would be appended to the minutes.

 

A copy of the latest version of the Local Transport Plan and details as to how to obtain a hardcopy can be found on the website at the following link:

 

https://www.rutland.gov.uk/localtransportplan

 

During discussion the following points were noted:

 

      i.        The council was working closely with bus operators and neighbouring authorities with the Passenger Transport Strategy to be able to provide a more proactive service.

    ii.        Mrs Stephenson confirmed that the Council was aware of the pressures regarding future housing developments in the Corby area and would make sure the voice of Rutland is heard and would keep parishes in the loop.

   iii.        Regarding the Integrated Transport requests for service, it was stated this was currently only available to parishes, Council members, and the Rutland Access Group.

9.

DISCOVER RUTLAND pdf icon PDF 3 MB

To receive a presentation from Discover Rutland regarding getting Discover Rutland information packs out to new households. Also to highlight the online events submission feature that allows listing of appropriate community events on the Discover Rutland website for free.

Additional documents:

Minutes:

Mr James Frieland, Economic Development and Tourism Manager at Rutland County Council gave a presentation on the services provided by Discover Rutland. A copy of the presentation would be appended to the minutes.

 

During discussion the following points were noted:

 

      i.        Mr Frieland confirmed Anglian Water continued to be supportive members of Discover Rutland and that it was represented on the Management Committee.

    ii.        Mr Baines, Ward Member for Martinsthorpe commended Discover Rutland for publicising events early giving plenty of notice to local communities, especially if they were large events.

   iii.        Regarding the possibility of there being a Rutland tourist awards, Mr Frieland stated it was not something that was being planned at the present, had previously been discussed by the Discover Rutland Managament Committee and could potentially be rolled out in 2019, perhaps using the Discover Rutland Ball as a platform for awards.

   iv.        Mr Cummings, Parish Council Chairman for North Luffenham Parish Council commended Discover Rutland on the quality and content of its biannual Visitor Guide publication.

    v.        Mr Frieland asked whether parish councils could support Discover Rutland by informing new residents about it and advised that welcome packs could be requested from Discover Rutland for anyone new to the area.

 

10.

PARISH BRIEFING PAPER

To receive the Parish Briefing Paper on issues currently affecting Rutland (to be circulated at the Forum).

 

Parish Clerks and Representatives are asked to display the document on parish notice boards.

Minutes:

The Parish Briefing Paper was circulated at the meeting.

 

The Chairman stated he would look to get the Combined Fire Authority to provide an item in a future Parish Briefing Paper regarding safety in the home.

11.

ANY OTHER BUSINESS

To consider any other items of business which parish representatives may wish to raise.

Minutes:

Mr Gordon Brown, Deputy Leader of the Council, provided an update to the Forum on Fibre Broadband in Rutland. The Council were applying for funding to take Local Full Fibre Network to public sector buildings, however the criteria was still be worked on. The government’s objective was to put money out to make sure fibre broadband was laid out in towns. Parishes would get a letter from the Chief Executive asking for support in the bid and to support the delivery to parishes.

12.

DATES OF FUTURE MEETINGS

Monday 4 March 2018

 

Potential agenda items for the Parish Council Forum should be sent to the Governance Team, Rutland County Council, Catmose, Oakham, Rutland, LE15 6HP, or emailed to governance@rutland.gov.uk

 

Minutes:

Monday 4 March 2019 at 7pm

 

Potential agenda items for the Parish Council Forum should be emailed to governance@rutland.gov.uk