Agenda and decisions

Cabinet - Tuesday, 16th February, 2021 10.00 am

Venue: https://zoom.us/j/93555388232

Contact: Emma Powley  01572 720991

Media

Items
No. Item

1.

APOLOGIES FOR ABSENCE

2.

ANNOUNCEMENTS FROM THE CHAIRMAN AND/OR HEAD OF THE PAID SERVICE

3.

DECLARATIONS OF INTEREST

 

In accordance with the Regulations, Members are required to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

4.

RECORD OF DECISIONS

To confirm the Record of Decisions made at the meeting of the Cabinet held on 12th January 2021.

5.

ITEMS RAISED BY SCRUTINY

To receive items raised by members of scrutiny which have been submitted to the Leader and Chief Executive.

6.

EMERGENCY POWERS - COVID 19 pdf icon PDF 340 KB

Report no: 28/2021

Decision:

a)    Cabinet noted the present position in Rutland in respect of COVID 19

 

b)    Cabinet noted the continued applicability of the Civil Emergency Delegation.

 

7.

PUBLIC BUS SERVICE CONTRACT AWARD pdf icon PDF 632 KB

Report no: 25/2021

(Key Decision)

Decision:

Cabinet approved the procurement model and criteria for the award of public bus service contracts 12 & 47. 2.

 

Cabinet delegates authority to the Strategic Director for Places, in consultation with the Cabinet Member with portfolio for Culture & Leisure, Highways & Transportation and Road Safety, to award the contract resulting from this procurement.

 

8.

INTEGRATED TRANSPORT CAPITAL PROGRAMME pdf icon PDF 295 KB

Report no: 25/2021

(Key decision)

Additional documents:

Decision:

1.    Cabinet noted the current programme of work and timeframe for updating the programme.

2.    Cabinet approved the request to allocate £900,000 towards the 2021/22 Integrated Transport Capital Programme.

3.     Cabinet approved the decision making proposals and requested delegated powers

9.

HOME TO SCHOOL TRANSPORT AWARD pdf icon PDF 388 KB

Report no: 26/2021

(Key decision)

Decision:

Cabinet approved the procurement model (section 4 and appendix C) and criteria for the award of home to school transport (section 5 and appendix D) contracts for academic year 21/22. 2.

 

Cabinet delegated authority to the Strategic Director for Places in consultation with the Portfolio Holder for Culture & Leisure, Highways & Transportation and Road Safety to award the contracts resulting from this procurement.

 

10.

QUARTER 3 - FINANCE REPORT pdf icon PDF 717 KB

Report no: 27/2021

Decision:

Cabinet noted the projected revenue outturn for 20/21 and the uncertainty that remains;

 

Cabinet noted the financial impact of COVID-19 on the Council’s finances and the risks that remain.

 

11.

UPDATE ON CHILDREN'S SERVICES IMPROVEMENT PLAN pdf icon PDF 540 KB

Report no: 29/2021

Additional documents:

Decision:

Cabinet noted the update on the Children’s Services Improvement Plan

 

12.

CLEANING SERVICES CONTRACT FOR COUNCIL PROPERTIES pdf icon PDF 345 KB

Report no: 31/2020

(Key decision)

Decision:

Cabinet approved the extension of the existing cleaning contract of Council properties to 31 March 2022 at an estimated cost up to £157,180, including consumables and laundry but excluding exceptional events such as deep cleaning following a Covid-19 event.

 

Cabinet authorised the Strategic Director Places in consultation with the Portfolio Holder for Rutland One Public Estate & Growth, Tourism & Economic Development, Communications, Resources (other than Finance) and Property and the Director for Resources to determine a procurement route, award criteria and if a suitable supplier or suppliers are identified, move forward and award a contract.

 

13.

ENVIRONMENTAL SERVICES RE-PROCUREMENT PROJECT pdf icon PDF 766 KB

Report no: 33/2021

(Key decision)

Additional documents:

Decision:

Cabinet authorised the Strategic Director-Places to form a Project Board and associated structures in order to undertake a re-procurement of the Environmental Services functions as detailed herein

 

Cabinet approved the related documentation comprising Project Initiation Document, Project Governance and Project Board Terms of Reference as attached at Appendix A of the report

 

Cabinet noted the progress on associated pre-procurement activities as detailed herein

 

Cabinet noted the contents of the of the Risk & Issues Log and associated Project Timetable as attached at Appendix B1 and B2 of the report.

 

Cabinet noted the budget available to support the projects, paragraph 6.1 of the report

14.

FINAL BUDGET 2021/21 pdf icon PDF 1011 KB

Report no: 34/2021

(Key decision)

Decision:

Cabinet RECOMMENDED TO COUNCIL that it:

 

·       Approves the Revenue Budget of £42.6m for 2020/21 detailed in Section 3

·       Notes that the Revenue Budget includes a £2.4m use of Reserves assuming a 3% Council tax rise (in the event that the Council approves a different level of Council tax, the use of Reserves will vary accordingly)

·       Approves the capital programme as detailed in Section 6

·       Approves the creation of a new Earmarked Reserve for Ash Dieback (£500k) as per para 3.5.9

·       Approves the minimum reserve level be increased from £2m to £3m to reflect the changing risk profile

·       Notes the Medium Term financial outlook and commits to taking action in 21/22 to address the deficit position

·       Notes that additional revenue or capital expenditure may be incurred in 2021/22 funded through 2020/21 budget under spends to be carried forward via earmarked reserves. The use of reserves for budget carry forwards is not currently shown in the budget but will have no impact on the General Fund

·       Approves a deficit of c£186k on the Collection Fund as at 31 March 2021 (Section 4.2) of which £160k is the Rutland share

·       Notes the responses to consultation (section 3)

·       Notes the updates since the draft budget was approved (section 2.2)

·       Delegates authority to the s151 Officer to make any necessary changes to the budget arising from the Council tax decision and/or any additional funding received

 

15.

SCHOOL CAPITAL PROGRAMME pdf icon PDF 470 KB

Report no: 35/2021

(Key decision)

Additional documents:

Decision:

Cabinet approved the initiation of the Schools’ Capital Programme Project and the related documentation comprising Project Initiation Document (PID), Programme and Project Board Terms of Reference as attached at Appendices C, D and E of the report

 

Cabinet noted the contents of the of the Risk & Issues Log and associated Programme Timetable as attached at Appendix B of the report

 

Cabinet noted the budget available to support the projects, paragraph 7.1 in the report

 

Cabinet recommended to Council the approval of the Schools’ Capital Programme and related documentation up to a maximum value of £5.5m

 

Cabinet authorised the Interim Director for Children’s Services to commence the Schools’ Capital Programme and associated structures to enable the local authority to meet its statutory obligation to provide sufficient secondary schools places within Rutland, subject to reporting to Cabinet on the costing prior to placement of the order to commence contruction.

 

Cabinet delegated authority to the Interim Director for Children’s Services and Portfolio Holder for Lifelong Learning, Early Years, SEND, Inclusion, Safeguarding Children & Young People to enter into the funding agreement

16.

ANY ITEMS OF URGENT BUSINESS

To receive items of urgent business which have previously been notified to the person presiding.