A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Council and councillors

Agenda and draft minutes

Venue: Zoom

Contact: Jeremy Barnes 

Note: Please note the meeting and papers are not open to the public 

Items
No. Item

1.

WELCOME AND INTRODUCTION BY THE CHAIRMAN OF THE COUNCIL

Minutes:

Councillor Dale,Chairmanof theCouncil,welcomedeveryonetothemeeting, andapologisedfor theinconveniencecausedby ITissues andthe transfertotheTeamsplatformrather than Zoom.

2.

APOLOGIES FOR ABSENCE

Minutes:

Apologies were received from:

 

           Cllr Walters, RCC

           William Cross, Leighfield Parish Meeting

           Fiona Buchanan, Lyddington Parish Council

           Caroline Adams, Ryhall Parish Council

           Tom Murie, Tixover Parish Council

3.

NOTES OF THE LAST MEETING pdf icon PDF 286 KB

To confirm the Notes of the Parish Council Forum held on 19 April 2021.

Minutes:

The minutesofthe previousmeetingthattook placeon 19th April,2021 wereconfirmed asan accuraterecord.

4.

MATTERS ARISING FROM THE LAST MEETING

To discuss any matters arising from the last Parish Council Forum.

Minutes:

There were nomattersarisingfromtheprevious meeting heldon 19th April, 2021.

5.

Main Discussion Items

5a

Review of the Structure and Format of Parish Council Forums pdf icon PDF 177 KB

Minutes:

Phil Horsfieldprovideda presentationbasedon theresults ofthe recentParishSurvey. A copy of thepresentation is attached to theseminutes.

 

MarkAndrews thenencourageddiscussiontoget abalancedperspectivefromthosepresent.Therewas interestin smallergroupsmeetingalongsidea lessfrequentforum.

 

Previously theforummet lessfrequentlywithRCCprovidingmuchinputand meetingwitha groupofparishrepresentatives,andfewerguestattendees.It washopedthatthe revisedstructurewould encourageparticipation,andeven participationdirectlybetweenparishesas well as justthe larger forum, thusencouragingbest practice.

 

It wasagreedthatthereneededto bea balancebetweenzoom/on-lineforumsandanin-person meetings.It was agreed that the discussionshouldbe revisited thenext timethe forumis able to meet inperson tobetter discuss the issues.

5b

Discussion and update on Future Rutland pdf icon PDF 398 KB

Minutes:

MarkAndrews introducedMatWaikRCC’sStrategic CommunicationsAdvisorwho thenprovideda briefupdateonthe FutureRutlandConversation(FRC).A copyof thepresentation is attached to theseminutes.

 

Discussionfollowedand the main pointscoming from thatwere:

 

·                The FRCreportcouldbe ofgreat usein informingtheLocal Plan,butthiswould bein additiontothealreadycollatedplan,and whathas alreadybeenseen is that itis broadly supportive of the plan.

 

·                Planningpolicydraftedthe LocalPlan andwhilstthere havebeensomeissues, it will be for Council toultimatelymake the decision onthe Local Plan.

 

·                The FRCwillidentify commongroundthatpeoplewantforthe Countyandwillrequire discussion/cooperation tofind who can meet theseaspirations, and how organisations(communities,Councils,CCGetc) cancontribute towardsdelivery.

 

·                The first stagewillbe topublishthe visionwhichwillbe adocumentdescribingthe goalsand aspirations countyresidents.

 

·                RCCwillproduce corporateplanfor next5 yearsoutliningwhatitwillcommit to, takinginto accountthe vision requirements.

 

·                RCCwill expect partner organisationsto provide similarplans/commitments.

 

6.

Update Items

6a

Update on the Health and Social Plan

Minutes:

MarkAndrewsintroducedJohnMorley,theDirectorof AdultServicesandHealth(DASS), whothenprovideda briefupdate on the Health andSocial Plan.

 

MrMorleyexplainedthattheGovernmenthasdirectedthatan integratedcaresystembe createdby April 2022 when it will becomestatutory.

 

·                It willgive uscontrol, authorityandinfluenceover ourservices,andour areawillbe dividedintoplaceswithin thecounty,LeicesterCity,LeicestershireCounty and Rutland County will eachbe places in theirown right.

 

·                Will cover howwe collaborateour services(GPs, LA,PublicHealthand3rd Sector).

 

·                Servicesdesignedaroundpopulationhealthmanagementandtargetedneeds.Need to understand need for each place, different foreach.

 

·                Stop duplication,moreefficient.Rutlandalreadyaheadon this,havinganintegratedhospital team withPCN and GPs.

 

·                Governance:Healthand WellbeingBoardhas alreadybeenestablished(oversightof planandsets vision),withHealthwatchRutlandrepresenting thepublic,andprofessionalsin the“IntegratedDelivery Group”workingontheplan.

 

·                Timeline:

 

·         9 September 2021- detailedoverview ofplanto Adults Scrutiny

·         5 October 2021- draftplan to Healthand Wellbeing Board

·         January/February2022- plan finalised

·         April2022- plan legal andoperational

 

·                MarkAndrews thenemphasisedthat although there isa timeline above Rutlandis tryingto establishan earliersolutionthrougha healthand careplan.Heurged peopleto get involved especially through the scrutinyprocess.

 

·                Issues were notedfor RutlandresidentsregisteredwithGPs outsideof thecounty boundarieswhich meantthatcare plansetc werenotalwayseasy toaccess fromwithin the countywhen registered with a GPoutside.

 

·                It was reiteratedthatRCCis alsoliaisingwithCCGsacross ourborder andtryingtoensurethatresidentsof Rutlandcanaccesscareplansetcnomatterwhere theirGP is located.

 

·                Reorganisationof hospitalsindependentof ICS.CCGhaveyetto defineplansfor onwardcarebutplacebasedplanlooksat howtobestprovide carewithinRutland fromavailable funding andresources tomeetRutlandneeds,and haveservices closer to home wherepossible.

 

·                Group devisingplan will be: Integrated Design Team comprising:

 

RCC

DASS

 

Heads of Service (all social workers)

 

Sandra Taylor (Better Care Fund Manager)

PCN

Fay Bayliss (Deputy Director overseeing place-based plans

 

John Singh (data)

 

CCG Statistician

 

Healthwatch Rutland representation

 

3rd sector representation

 

 

Inputs given from Subgroups of individual professionals

 

PREVENT

 

Complex Care (living longer)

 

Business Intelligence (data collection)

 

6b

Update on the Leisure Needs Assessment

Minutes:

Mark Andrews introducedPenny Sharp, theStrategic Director places toprovide a brief update on the Leisure Needs Assessment.

 

·                RCCare leadinga recommissioningprocesslooking attheyshouldprovidegoing forward.  Looking at requirements across the countyandhow toprovide.

 

·                The currentlycontractwithStevenageLeisurewas dueto end,butdue to Covidit wasextendedto enablemore timetolook atrecommissioning.TheextensiongoesthroughtoMarch2023soneedto haveprovisionin placefor thatdate.

 

·                Reviewingfacilities atCatmosecollege,which needsignificant capitalinvestment.  Pool closeddueto health and safety issues.

 

·                Changesofhabitsduringpandemicand changesto theleisure markethaveimpactedand alllocalauthorities subsidising leisure.

 

·                Lookingat leisurewithinhealthandwellbeingagendasandutilisingFRCto talkto residentsabout their habitsand future needs.

 

·                Stageoneunderstandingneeds(notwants),looking atexistingfacilities etc.

 

·                Stagetwo identifyingoptionsto addressneedsandrecommendinga preferred option.To be considered in September this year.

 

·                Stage three  define future  leisure  offer  and  identify  what  we  need  tocommission

 

·                Stage 4  develop specification  and  delivery  plan  which  may  includerecommissioning of services.

 

Key findings

 

·                Strong network offacilities across county and withneighbours.

 

·                ThroughFRC we seepeople participating in huge rangeof activities

 

·                Key gap, lack of public access to swimmingwhich needs addressing.

 

·                Clearaboutrole leisureprovidesin widerwellbeing agendaacrossthe piste,including community facilities/public rightsof way etc.

 

·                Walking andcycling aremainstay.

 

·                Recognisesopportunityto build on community activity.

 

 

Nextstagetorefinereportthatcomesout ofanalysisandidentifyrangeof optionsin theearly autumn so the council can move forward.

 

6c

Update on the Local Plan situation including advice on Neighbourhood Planning

Minutes:

Mark Andrews provided abrief update on theLocal Plan.As backgroundhe remindedthe ForumthattheCouncilhad anapprovedlocal planin 2019,butCouncil decidednot toacceptHIF grantwhich resultedin theSt George’sBarracksitebeingunviable.Local Planwas thereforepaused.SubsequentlyMHCLGconsideredsamegrant tothe MoDwithoutRCCbeing involvedin administrationof thegrant.Nowneedto takea decision to Council.

 

·                Now needto adviseplanninginspectorwhether wewishto proceedon draftlocal plan or withdraw it so that theycan planaccordingly.

 

·                Govt in discussionwithHomes Englandto contractdirectlywithMoDto providegrants funding totheSGB Garden Development.

 

·                Govt needassurancethattheCountystill supportsits draftlocalplanhenceweneed decision fromCouncil.

 

·                RCCneed tobein positiontoplanfinanciallyandbeable tolook atbudgetfor coming years.

 

·                Officers willbe recommendinga courseof actionthatthey believethe councilshould takeandthe report will includeall options available to theCouncil.

 

Discussionfollowed:

 

·                There wasdiscussion aroundthelikelyrecommendationif thelocalplanwasconsidered sound.

 

·                Assurancesrequired that Rutland wish to proceed with the current local plan.

 

·                Planningofficer’sdutyboundto providetheirrecommendationtoCouncil,but theydo notmake the decisions.

 

·                MrAndrews explainedthat thecorrectway toensure concernswere heardwasto submit deputations and questions to Council. Deputations and representation toWard memberswere also valid routes for challenges.

 

·                With differencesamongstmembersof theCouncilfollowingtheHIFrejection, therewasconcernaboutpressures onCouncillorsmakingthedecisionon thereport, buttheMonitoringofficerandChief Execare theretosupportmemberaheadof thatCouncilmeeting,notinghow emotivethis topic was.

 

·                Potentialif planwithdrawn, thatlandownersmaycomeforwardwithapplications which may need to be considered.

 

·                It wasemphasisedthatreportshouldidentifyall risksandissuessothatcouncillorsunderstandthem. Specifically,the reportshouldclearlyexplain whattheoptionof rejectingtheplanwouldentail. Ifthe reportdoes goto Examinationin Public,the costsshouldbe identifiedforbothtakingtheplanforward ornot. MrAndrews assuredthe meetingthatthe reportwould coverrisks of both taking theplan forwardor not.

7.

Parish Council Forum Forward Plan

Potential items for the next or future meetings are noted below:

 

  • Highways and Transport Working Group process – Speeding
  • Parish Councillor Turnover
  • Provision for the Deceased – Request by Ryhill PC
  • Update from the Scrutiny Commission Chair

 

Minutes:

Potential items for the nextor futuremeetingsare noted below:

 

·                HighwaysandTransportWorkingGroup progressSpeeding

·                Reviewof parking strategy

·                ParishCouncillor Turnover

·                Provision forthe DeceasedRequestby Ryhall PC

·                UpdatefromtheScrutinyCommission Chair

·                County Lines

8.

ANY OTHER BUSINESS

To consider any other items of business which parish representatives may wish to raise.

Minutes:

There wereno itemsof other business.

9.

DATES OF FUTURE MEETINGS

The dates of the next meetings are as follows all commencing at 7pm:

 

Monday 26th July 2021

Monday 6th September 2021

Monday 4th October 2021

Monday 1st November 2021

Monday 6th December 2021

Monday 10th January 2022

Monday 7th February 2022

Monday 7th March 2022

 

Potential agenda items for the Parish Council Forum should be sent to the Governance Team, Rutland County Council, Catmose, Oakham, Rutland, LE15 6HP, or emailed to governance@rutland.gov.uk

 

Minutes:

The dates of the next meetings are as follows all commencing at 7pm:

 

Monday 6th September 2021

Monday 4th October 2021

Monday 1st November 2021

Monday 6th December 2021

Monday 10th January 2022

Monday 7th February 2022

Monday 7th March 2022

 

Please note that the meeting scheduled for 26 July 2021 is cancelled.

 

Potential agenda items for the Parish Council Forum should be emailed to governance@rutland.gov.uk.