Agenda and draft minutes
Venue: Zoom
Contact: Jeremy Barnes
Note: Please note the meeting and papers are not open to the public
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WELCOME AND INTRODUCTION BY THE CHAIRMAN OF THE COUNCIL Minutes: Councillor Dale,Chairmanof theCouncil,welcomedeveryonetothemeeting, andapologisedfor theinconveniencecausedby ITissues andthe transfertotheTeamsplatformrather than Zoom. |
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APOLOGIES FOR ABSENCE Minutes: Apologies were received from:
• Cllr Walters, RCC • William Cross, Leighfield Parish Meeting • Fiona Buchanan, Lyddington Parish Council • Caroline Adams, Ryhall Parish Council • Tom Murie, Tixover Parish Council |
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NOTES OF THE LAST MEETING PDF 286 KB To confirm the Notes of the Parish Council Forum held on 19 April 2021. Minutes: The minutesofthe previousmeetingthattook placeon 19th April,2021 wereconfirmed asan accuraterecord. |
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MATTERS ARISING FROM THE LAST MEETING To discuss any matters arising from the last Parish Council Forum. Minutes: There were nomattersarisingfromtheprevious meeting heldon 19th April, 2021. |
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Main Discussion Items |
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Review of the Structure and Format of Parish Council Forums PDF 177 KB Minutes: Phil Horsfieldprovideda presentationbasedon theresults ofthe recentParishSurvey. A copy of thepresentation is attached to theseminutes.
MarkAndrews thenencourageddiscussiontoget abalancedperspectivefromthosepresent.Therewas interestin smallergroupsmeetingalongsidea lessfrequentforum.
Previously theforummet lessfrequentlywithRCCprovidingmuchinputand meetingwitha groupofparishrepresentatives,andfewerguestattendees.It washopedthatthe revisedstructurewould encourageparticipation,andeven participationdirectlybetweenparishesas well as justthe larger forum, thusencouragingbest practice.
It wasagreedthatthereneededto bea balancebetweenzoom/on-lineforumsandanin-person meetings.It was agreed that the discussionshouldbe revisited thenext timethe forumis able to meet inperson tobetter discuss the issues. |
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Discussion and update on Future Rutland PDF 398 KB Minutes: MarkAndrews introducedMatWaikRCC’sStrategic CommunicationsAdvisorwho thenprovideda briefupdateonthe FutureRutlandConversation(FRC).A copyof thepresentation is attached to theseminutes.
Discussionfollowedand the main pointscoming from thatwere:
· The FRCreportcouldbe ofgreat usein informingtheLocal Plan,butthiswould bein additiontothealreadycollatedplan,and whathas alreadybeenseen is that itis broadly supportive of the plan.
· Planningpolicydraftedthe LocalPlan andwhilstthere havebeensomeissues, it will be for Council toultimatelymake the decision onthe Local Plan.
· The FRCwillidentify commongroundthatpeoplewantforthe Countyandwillrequire discussion/cooperation tofind who can meet theseaspirations, and how organisations(communities,Councils,CCGetc) cancontribute towardsdelivery.
· The first stagewillbe topublishthe visionwhichwillbe adocumentdescribingthe goalsand aspirations countyresidents.
· RCCwillproduce corporateplanfor next5 yearsoutliningwhatitwillcommit to, takinginto accountthe vision requirements.
· RCCwill expect partner organisationsto provide similarplans/commitments.
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Update Items |
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Update on the Health and Social Plan Minutes: MarkAndrewsintroducedJohnMorley,theDirectorof AdultServicesandHealth(DASS), whothenprovideda briefupdate on the Health andSocial Plan.
MrMorleyexplainedthattheGovernmenthasdirectedthatan integratedcaresystembe createdby April 2022 when it will becomestatutory.
· It willgive uscontrol, authorityandinfluenceover ourservices,andour areawillbe dividedintoplaceswithin thecounty,LeicesterCity,LeicestershireCounty and Rutland County will eachbe places in theirown right.
· Will cover howwe collaborateour services(GPs, LA,PublicHealthand3rd Sector).
· Servicesdesignedaroundpopulationhealthmanagementandtargetedneeds.Need to understand need for each place, different foreach.
· Stop duplication,moreefficient.Rutlandalreadyaheadon this,havinganintegratedhospital team withPCN and GPs.
· Governance:Healthand WellbeingBoardhas alreadybeenestablished(oversightof planandsets vision),withHealthwatchRutlandrepresenting thepublic,andprofessionalsin the“IntegratedDelivery Group”workingontheplan.
· Timeline:
· 9 September 2021- detailedoverview ofplanto Adults Scrutiny · 5 October 2021- draftplan to Healthand Wellbeing Board · January/February2022- plan finalised · April2022- plan legal andoperational
· MarkAndrews thenemphasisedthat although there isa timeline above Rutlandis tryingto establishan earliersolutionthrougha healthand careplan.Heurged peopleto get involved especially through the scrutinyprocess.
· Issues were notedfor RutlandresidentsregisteredwithGPs outsideof thecounty boundarieswhich meantthatcare plansetc werenotalwayseasy toaccess fromwithin the countywhen registered with a GPoutside.
· It was reiteratedthatRCCis alsoliaisingwithCCGsacross ourborder andtryingtoensurethatresidentsof Rutlandcanaccesscareplansetcnomatterwhere theirGP is located.
· Reorganisationof hospitalsindependentof ICS.CCGhaveyetto defineplansfor onwardcarebutplacebasedplanlooksat howtobestprovide carewithinRutland fromavailable funding andresources tomeetRutlandneeds,and haveservices closer to home wherepossible.
· Group devisingplan will be: Integrated Design Team comprising:
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Update on the Leisure Needs Assessment Minutes: Mark Andrews introducedPenny Sharp, theStrategic Director places toprovide a brief update on the Leisure Needs Assessment.
· RCCare leadinga recommissioningprocesslooking attheyshouldprovidegoing forward. Looking at requirements across the countyandhow toprovide.
· The currentlycontractwithStevenageLeisurewas dueto end,butdue to Covidit wasextendedto enablemore timetolook atrecommissioning.TheextensiongoesthroughtoMarch2023soneedto haveprovisionin placefor thatdate.
· Reviewingfacilities atCatmosecollege,which needsignificant capitalinvestment. Pool closeddueto health and safety issues.
· Changesofhabitsduringpandemicand changesto theleisure markethaveimpactedand alllocalauthorities subsidising leisure.
· Lookingat leisurewithinhealthandwellbeingagendasandutilisingFRCto talkto residentsabout their habitsand future needs.
· Stageone– understandingneeds(notwants),looking atexistingfacilities etc.
· Stagetwo –identifyingoptionsto addressneedsandrecommendinga preferred option.To be considered in September this year.
· Stage three – define future leisure offer and identify what we need tocommission
· Stage 4 – develop specification and delivery plan which may includerecommissioning of services.
Key findings
· Strong network offacilities across county and withneighbours.
· ThroughFRC we seepeople participating in huge rangeof activities
· Key gap, lack of public access to swimmingwhich needs addressing.
· Clearaboutrole leisureprovidesin widerwellbeing agendaacrossthe piste,including community facilities/public rightsof way etc.
· Walking andcycling aremainstay.
· Recognisesopportunityto build on community activity.
Nextstagetorefinereportthatcomesout ofanalysisandidentifyrangeof optionsin theearly autumn so the council can move forward.
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Update on the Local Plan situation including advice on Neighbourhood Planning Minutes: Mark Andrews provided abrief update on theLocal Plan.As backgroundhe remindedthe ForumthattheCouncilhad anapprovedlocal planin 2019,butCouncil decidednot toacceptHIF grantwhich resultedin theSt George’sBarracksitebeingunviable.Local Planwas thereforepaused.SubsequentlyMHCLGconsideredsamegrant tothe MoDwithoutRCCbeing involvedin administrationof thegrant.Nowneedto takea decision to Council.
· Now needto adviseplanninginspectorwhether wewishto proceedon draftlocal plan or withdraw it so that theycan planaccordingly.
· Govt in discussionwithHomes Englandto contractdirectlywithMoDto providegrants funding totheSGB Garden Development.
· Govt needassurancethattheCountystill supportsits draftlocalplanhenceweneed decision fromCouncil.
· RCCneed tobein positiontoplanfinanciallyandbeable tolook atbudgetfor coming years.
· Officers willbe recommendinga courseof actionthatthey believethe councilshould takeandthe report will includeall options available to theCouncil.
Discussionfollowed:
· There wasdiscussion aroundthelikelyrecommendationif thelocalplanwasconsidered sound.
· Assurancesrequired that Rutland wish to proceed with the current local plan.
· Planningofficer’sdutyboundto providetheirrecommendationtoCouncil,but theydo notmake the decisions.
· MrAndrews explainedthat thecorrectway toensure concernswere heardwasto submit deputations and questions to Council. Deputations and representation toWard memberswere also valid routes for challenges.
· With differencesamongstmembersof theCouncilfollowingtheHIFrejection, therewasconcernaboutpressures onCouncillorsmakingthedecisionon thereport, buttheMonitoringofficerandChief Execare theretosupportmemberaheadof thatCouncilmeeting,notinghow emotivethis topic was.
· Potentialif planwithdrawn, thatlandownersmaycomeforwardwithapplications which may need to be considered.
· It wasemphasisedthatreportshouldidentifyall risksandissuessothatcouncillorsunderstandthem. Specifically,the reportshouldclearlyexplain whattheoptionof rejectingtheplanwouldentail. Ifthe reportdoes goto Examinationin Public,the costsshouldbe identifiedforbothtakingtheplanforward ornot. MrAndrews assuredthe meetingthatthe reportwould coverrisks of both taking theplan forwardor not. |
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Parish Council Forum Forward Plan Potential items for the next or future meetings are noted below:
Minutes: Potential items for the nextor futuremeetingsare noted below:
· HighwaysandTransportWorkingGroup progress– Speeding · Reviewof parking strategy · ParishCouncillor Turnover · Provision forthe Deceased– Requestby Ryhall PC · UpdatefromtheScrutinyCommission Chair · County Lines |
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ANY OTHER BUSINESS To consider any other items of business which parish representatives may wish to raise. Minutes: There wereno itemsof other business. |
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DATES OF FUTURE MEETINGS The dates of the next meetings are as follows all commencing at 7pm:
Monday 26th July 2021 Monday 6th September 2021 Monday 4th October 2021 Monday 1st November 2021 Monday 6th December 2021 Monday 10th January 2022 Monday 7th February 2022 Monday 7th March 2022
Potential agenda items for the Parish Council Forum should be sent to the Governance Team, Rutland County Council, Catmose, Oakham, Rutland, LE15 6HP, or emailed to governance@rutland.gov.uk
Minutes: The dates of the next meetings are as follows all commencing at 7pm:
Monday 6th September 2021 Monday 4th October 2021 Monday 1st November 2021 Monday 6th December 2021 Monday 10th January 2022 Monday 7th February 2022 Monday 7th March 2022
Please note that the meeting scheduled for 26 July 2021 is cancelled.
Potential agenda items for the Parish Council Forum should be emailed to governance@rutland.gov.uk.
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