Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions recommendations approved (subject to call-in)

16/04/2019 - OAKHAM ENTERPRISE PARK CAPITAL INVESTMENT ref: 515    Recommendations Approved

To request approval to invest additional funds in Oakham Enterprise Park.

Decision Maker: Cabinet

Made at meeting: 16/04/2019 - Cabinet

Decision published: 16/04/2019

Effective from: 01/05/2019

Decision:

Report No. 75/2019 was received from the Deputy Director for Places.

 

Mr Brown, Portfolio Holder for Planning, Environment, Property and Finance, introduced the report the purpose of which was to obtain Cabinet approval for the investment of £110,000 for Oakham Enterprise Park (OEP) to maximise the return from the asset.

 

DECISION:

 

Cabinet APPROVED the release of up to £110,000 to undertake further investment works at Oakham Enterprise Park.

 

Reasons for the decision:

 

Approval for the release of the funding would ensure that RCC continued to invest in an asset that not only provided a financial return but also supported the economy and wellbeing of the community.

Lead officer: Mr Andrew Edwards


16/04/2019 - CATMOSE HOUSE BOILER PLANT RENEWAL ref: 513    Recommendations Approved

For the replacement of Catmose House boilers now beyond economical life.

Decision Maker: Cabinet

Made at meeting: 16/04/2019 - Cabinet

Decision published: 16/04/2019

Effective from: 01/05/2019

Decision:

Report No. 74/2019 was received from the Deputy Director for Places.

 

Mr Andrew Edwards, Head of Property Services, introduced the report the purpose of which was to obtain authority from Cabinet to appoint T Clarke Ltd to replace the boilers for the contract sum of £88,728.

 

DECISION:

 

That Cabinet:

 

1.    APPROVED the award criteria as set out in this report.

 

2.    APPROVED the allocation of up to £98,000 (which includes £4,400 contingency and £4,500 of management costs) of Capital Funds from the General Fund to replace the boiler plant in the summer of 2019.

 

3.    APPROVED the appointment of T Clarke Ltd for the sum of £88,728 to replace the Boilers and associated equipment in Catmose House.

 

4.    AUTHORISED the Deputy Director of Places to commit up to £4,400 of additional expenses to cover any contingencies that should arise as a result of the project.

 

 

Reason for the decision:

 

The recommendations set out in this report will ensure that the boilers can be replaced with little if any impact on the operations of the Council.

 

786     EXCLUSION OF THE PRESS AND PUBLIC

 

RESOLVED:

 

Cabinet AGREED to remain in public session unless detailed discussion was held on the exempt information at which point the meeting would move into exempt session.

Lead officer: Mr Andrew Edwards


16/04/2019 - SEND CAPITAL PROGRAMME UPDATE ref: 512    Recommendations Approved

To seek approval to fund essential start up costs for the Enhanced Resource Provision at Uppingham Community College

Decision Maker: Cabinet

Made at meeting: 16/04/2019 - Cabinet

Decision published: 16/04/2019

Effective from: 01/05/2019

Decision:

Report No. 71/2019 was received from the Strategic Director for People.

 

Mr David Wilby, Portfolio Holder for Lifelong Learning, Early Years, Special Educational Needs & Disabilities, Inclusion, introduced the report the purpose of which was to seek Cabinet approval to fund essential start-up costs for the Enhanced Resource Provision at Uppingham Community College.

 

During discussion the following points were noted:

 

      i.        Mr Andrews, Strategic Director for People clarified that the predictions for intake of students per year in the report were pessimistic. There was hope that the SEND Capital Programme would over deliver. The Business Model was based on students within the Rutland border and did not take into consideration students from outside the border.

    ii.        The programme would be reviewed annually.

 

DECISION:

 

Cabinet:

 

1.    APPROVED a maximum allocation of £200k from earmarked reserves set aside in the 19/20 budget to fund start-up costs of the new Special Educational Needs and Disabilities (SEND) provision to be established at Uppingham Community College (UCC).

 

2.    DELEGATED authority to the Strategic Director for People and the Strategic Director for Resources to decide how the maximum allocation will be applied.

 

3.    DELEGATED authority to the Strategic Director for People in consultation with the Deputy Director of Corporate Governance and the Portfolio Holder for Lifelong Learning to enter into all necessary agreements to progress the project.

 

4.    NOTED overall progress in delivering this project.

 

Reasons for the decision:

 

·         Cabinet commit up to £200k to fund the deficit in start-up for the new provision at UCC to meet the objectives of the Programme

 

·         Cabinet Delegate power to the Strategic Director for People in consultation with the Deputy Director of Corporate Governance and the Portfolio Holder for Lifelong Learning to enter into all necessary agreements to progress the project.

 

·         Cabinet agree to proceed with the development as described in this report.

 

Lead officer: Mr Mark Andrews


16/04/2019 - PROCUREMENT AND AWARD CRITERIA - PROVISION OF FULL FIBRE (GIGABIT CAPABLE) NETWORK UPGRADES TO PUBLIC SECTOR BUILDINGS IN RUTLAND ref: 514    Recommendations Approved

To obtain Cabinet approval to procure the provision of full fibre network upgrades to public sector buildings in Rutland under the Digital Rutland Local Full Fibre Networks Project (part funded by the UK government) and to agree the award criteria.

 

 

Decision Maker: Cabinet

Made at meeting: 16/04/2019 - Cabinet

Decision published: 16/04/2019

Effective from: 01/05/2019

Decision:

Report No. 60/2019 was received from the Deputy Director for Places.

 

Ms Libby Kingsley, Digital Rutland Project Manager, introduced the report the purpose of which was to obtain Cabinet approval to procure the provision of full fibre network upgrades to public sector buildings in Rutland under the Digital Rutland Local Full Fibre Networks Project (part funded by the UK Government) and to agree the award criteria.

 

DECISION:

 

That Cabinet:

 

1.    NOTED the receipt of the conditional funding offer of c£1.78m from the Department for Culture, Media and Sport (DCMS) Local Full Fibre Networks Challenge Fund.

 

2.    APPROVED the pre-procurement business case (Exempt Appendix A).

 

3.    APPROVED to proceed with the procurement for full fibre (gigabit capable) network upgrades to public sector buildings in Rutland and the award criteria set out in the report (Exempt Appendix B) on the basis that any contracts will only be awarded when terms and conditions have been agreed and Full Council has approved the inclusion of this project in the Capital programme.

 

Reasons for the decision:

 

·         The proposals set out in this report will allow Rutland County Council to tender the services and appoint a contractor to undertake the full fibre (gigabit capable) network upgrades as set out in this report.

 

·         This approach will support the strategic and delivery objectives of the DCMS Local Full Fibre Networks Challenge Fund and the Council’s strategic objectives as set out in Report 212/2018.

 

Lead officer: Mr Rob Harbour


21/08/2018 - PROGRESS UPDATE ON ST GEORGES BARRACKS ref: 337    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/08/2018 - Cabinet

Decision published: 02/04/2019

Effective from: 30/08/2019

Decision:

(KEY DECISION)

 

Report No. 138/2018 was received from the Chief Executive.

 

Mr O Hemsley, Leader of the Council, introduced the report, the purpose of which was to provide Cabinet with a progress report on the St. George’s Barracks project further to the report of March 2018. In addition an addendum report was received which dealt with the allocation of resources provided from the Ministry of Defence (MOD) and the partnership working between the Ministry of Defence, Rutland County Council and Regenco. Although there was an exempt appendix to the addendum report, the report was kept in public session as members agreed to only refer to the work to be commissioned and not discuss financial details.

 

During discussion the following points were raised:

 

·         At the inception meeting for the business case for Housing Infrastructure Funding (HIF) on 14 August 2018, Homes England advised the Council that they could revisit and resubmit their financial submission.

·         There had been several updates and changes to the project board but the Council’s representatives remained as the Leader, Deputy Leader and Ward Member, Miss Waller.

·         Paragraph 4.3 of the report made no assumption that the Council would finance the project and was instead referring to Community Infrastructure Levy (CIL) payments.

·         The master plan was an evolving document which would get ever closer to the final planning application document, should a planning application be agreed as the way forward.

·         The next version of the Master Plan would support the HIF business case and align with the Local Plan document.

·         The Officers’ Mess project was at the feasibility stage and findings would be reported back to Cabinet. The item was on the agenda for the next advisory group meeting.

·         Regenco (East Hampshire District Council) had ably accommodated the requirements the Council had put upon them so far and if needed would be able to commission others for extra services.

·         All of the indicative work to support inclusion of St. George’s Barracks into the Local Plan and the preparation of the HIF business case, as outlined in the appendix, would be funded by the MoD and HIF monies.

·         Some of the figures were still being discussed with Regenco and the MoD but were likely to go down. There would be no funding liability for the Council.

 

DECISIONS:

 

Cabinet,

 

1.    NOTED the progress update in respect of the St. George’s Barracks Project.

2.    APPROVED the Schedule of Outcomes set out in the supporting document of the addendum report to Report No. 138/2018

3.    DELEGATED authority to the Chief Executive in consultation with the Leader and Portfolio Holder for Rutland One Public Estate & Growth, Tourism and Economic Development & Resources, the Ministry of Defence Lead and the Director of Resources to agree costs with Regenco subject to these not exceeding the budget allocated.

4.    DELEGATED authority to the Chief Executive in consultation with the Leader and Portfolio Holder for Rutland One Public Estate & Growth, Tourism and Economic Development & Resources, the Ministry of Defence Lead and the Director of Resources to agree changes to the Schedule of Outcomes subject to such costs remaining within the budget allocated.

 

Reason for Decisions

To ensure that progress on the project is in line with the programme.