To confirm the record of the meeting of the Resources Scrutiny Panel held on 11 February 2016. (previously circulated).

The minutes of the meeting of the Resources Scrutiny Panel held on 11 February 2016, copies of which had been previously circulated, were confirmed and signed by the Chairman.

In accordance with the Regulations, Members are invited to declare any disclosable interests under the Code of Conduct and the nature if those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

No declarations of interest were made.

To receive any petitions, deputations and questions received from Members of the Public in accordance with the provisions of Procedure Rule 217.

The total time allowed for this item shall be 30 minutes. Petitions, declarations and questions shall be dealt with in the order in which they are received. Questions may also be submitted at short notice by giving a written copy to the Committee Administrator 15 minutes before the start of the meeting.

The total time allowed for questions at short notice is 15 minutes out of the total time of 30 minutes. Any petitions, deputations and questions that have been submitted with prior formal notice will take precedence over questions submitted at short notice. Any questions that are not considered within the time limit shall receive a written response after the meeting and be the subject of a report to the next meeting.

No petitions, deputations or questions were received from members of the public.

To consider any questions with notice from Members received in accordance with the provisions of Procedure Rules No 219 and 219A.

No questions were received from Members.

To consider any Notices of Motion from Members submitted in accordance with the provisions of Procedure Rule No 220.

No Notices of Motion were received from Members.

To consider any matter referred to the Panel for a decision in relation to call in of a decision in accordance with Procedure Rule 206.

No matter was referred to the Panel for a decision in relation to call-in of a decision in accordance with Procedure Rule 206.

To receive Report No.82/2016 from the Director for Resources.

Report No. 82/2016 was received from the Director for Resources.

During the discussion the following points were noted:

a.    Jobs above a Grade 6 were not considered to be administrative posts.  However, any roles that were above a Grade 6 and consisted of more than 90% administrative work should be considered to be included in the review. 

b.    A Member from the Resources Scrutiny Panel would be involved from the outset in the review of the admin functions across the Council.

AGREED:

1)    That a Member from Resources Scrutiny would be on the project board from the outset.

2)    That the decision which Member would represent the Panel on the project board would be made at the first Resources Scrutiny Panel after Annual Council.

3)    That the Panel NOTED the proposals sent out in Appendix 1 regarding a review of the Council’s administrative resource and function.

4)    That the Panel NOTED the guidance on additional factors they wished to be considered as part of the overall review process.

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Mrs D Baker left the meeting at 7.52pm

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To receive Report No.97/2016 from the Director for Resources.

Report No. 97/2016 was received from the Director for Resources. A presentation was also received from Mr Nix, Head of IT.

During the discussion the following points were noted:

a.    The Panel welcomed the report and thanked Mr Nix for the presentation.

b.    Cost savings would enable investment in future technology.

c.    Mr Nix confirmed that getting the correct balance between managing the existing infrastructure and any new projects would be a challenge.

d.    The function of the Customer Services Team had been transferred and would now lie with Mr Nix, Head of IT.

AGREED:

1)    That the Panel NOTED the contents of the report.

To consider Scrutiny issues to review

Copies of the Forward Plan will be available at the meeting

The Panel reviewed the Forward Plan.

To receive any items of urgent business which have been previously notified to the person presiding.

There was no urgent business.

To be confirmed.

To be confirmed after Annual Council.

AGREED:

Agenda items for the next meeting should include:

1)    Legal Services

2)    Outturn

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The Chairman declared the meeting closed at 8.12pm.

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