The Record of Decisions made by Cabinet on 16 January 2018. Copies of which had been previously circulated were confirmed by Cabinet subject to the amendment below:

Minute Number 520

Report No. 9/2018

RUTLAND COUNTY MUSEUM COLLECTIONS POLICY AND DISPOSALS

Reason for recommendations point 3) should be amended to:

The ongoing assessment of the collection will enable the Council to review the best use of the Museum footprint in the future, in line with the corporate strategy of optimising space occupied by the Council.

Presentation about re-procurement of complex day care services.

(KEY DECISION)

Report No. 19/2018 from the Director for People was received.

The Deputy Director for People, Mr M Andrews, introduced the report, the purpose of which was to present the options for the future provision of Older People’s Complex Day Care services.

During discussion the following points were raised:

i.      Clarification was requested regarding the scope of market testing in light of the poor response.  Mr Andrews confirmed that the request would have been sent out to a national database which included Day Care providers and Care Home providers.  It was not unusual to have limited options for this type of complex provision.  More providers may have been identified outside of the Rutland border, but it was important to try to keep this provision within Rutland and in Oakham, if possible, as this was where the demand was;

ii.     Sharing this service with another larger provider would not be cost effective as the current provision was within a setting where there was existing capacity and staffing resources;

iii.    The contract value represented value for money when compared to home or residential care and also had the added benefit of providing respite for any carers living with the service user at no additional cost;

iv.   The service was on a fixed block contract basis, with the option for spot purchase of further provision should there be further unexpected demand; and

v.     A comparison of costs against other options would be provided and would be included in future reports.

DECISION

1)    Cabinet APPROVED the direct award of a contract for Older People’s Complex Day Care services to the existing provider.

Reason for the decision

1.    That Cabinet approved continued support for people with complex needs to access day care provision at the Brambles on a direct award basis as this was in line with the wishes indicated by the current service users and their families.

(KEY DECISION)

Report No. 20/2018 from the Director of Public Health was received.

Mr M Andrews, Deputy Director for People, introduced the report, the purpose of which to set out the process and proposed award criteria for the procurement of an integrated sexual health service, along with recommendations for approval and delegation of final award.

During the discussion the following points were raised:

i.      It was noted that the duty to provide a service for military personnel was now the responsibility of the Local Authority as there was no longer provision by the armed forces;

ii.     Evidenced showed that Rutland residents were more likely to visit clinics situated in Oakham or Leicester. It was important, therefore, that the Oakham clinic remained open and that the contract allowed suitable access to clinics in Leicester at an acceptable cost;

iii.    The award criteria had been decided through a process of negotiation to ensure that each partner was able to achieve their aims; and

iv.   The service was currently funded from the ring fenced Public Health Grant, but in future would be funded from business rates retention.

DECISION

1)    Cabinet APPROVED the procurement model and award criteria for the new model of integrated sexual health services across Leicester, Leicestershire and Rutland (LLR).

2)    Cabinet AUTHORISED the Director for People, in consultation with the Director of Public Health and the Cabinet Member with the portfolio for Adult Social Care and Health, to award the contract resulting from this procurement in line with the Award Criteria.

Reasons for decision

1.    Upper tier local authorities had a statutory responsibility to provide a comprehensive open access sexual health service.  The current integrated sexual health service contract commissioned by Leicestershire County Council, Rutland County Council and Leicester City Council would end on 31 December 2018.

2.    Following a review of the current service model, a revised delivery model had been developed across Leicestershire, Leicester and Rutland, which would provide a more targeted approach, meeting the needs of each area under one integrated service.  This would make greater use of online services and other schemes, such as self-sampling test kits for sexually transmitted infections and HIV, and improve access to free condoms and sexual health advice and information.  The model would continue to provide a combined integrated service with appropriate variation to meet the needs of Rutland residents.

3.    In order for the procurement process to commence, the award criteria needed to be approved by Cabinet.  The criteria had been carefully considered to ensure that providers successful in the process were capable of meeting the requirements and could deliver appropriate quality services in Rutland.

4.    It was recommended that once the award criteria were approve, approval of the award of contracts was delegated to the Director for People in consultation with the Director of Public Health and the Portfolio Holder.  Decisions would only be taken in line with Cabinet approved criteria.

(KEY DECISION)

Report No. 17/2018 from the Director for People was received.

The Portfolio Holder, Mr Wilby, introduced the report, the purpose of which was to seek approval from Cabinet for the procurement of educational psychology services for a period of five years (a contract of three years with the option of plus on, plus one) from 1^st September 2018.

During discussion the points were raised:

i.      There would be the option to extend the contract after 3 years subject to performance and outcomes;

ii.     The delivery of this service was a statutory duty, responsibility for which was with the Local Authority and Schools;

iii.    Work had been done to improve the service and this was starting to reflect in perception and outcomes.  Overall satisfaction with the service appeared positive, this was evidenced by the results of the survey; and

iv.   The award criteria reflected a balance between value for money and costs in recognition of the importance of effective delivery and outcomes for this service.

DECISION

1)    Cabinet APPROVED the procurement model and award criteria to secure a provider for Educational Psychology Services for a period of 5 years (3 years with the option of plus one plus one) from 1^st September 2018.

2)    Cabinet AUTHORISED the Director for People, in consultation with the Cabinet Members with the Portfolio for Life Long Learning and the Portfolio for Safeguarding Children and Young People, to award the contract resulting from the procurement in line with the Award Criteria.

Reasons for the decision

1.    The Local Authority required Educational Psychology services to support its statutory duties.  The contract with the existing provider was due to expire 31^st August 2018 and a tender exercise was required to secure Educational Psychology provision from 1^st September 2018.

2.    Alternative options had been considered and were not deemed as suitable for providing a cost effective and resilient Educational Psychology service.

3.    In order for the procurement process to commence the award criteria needed to be approved by Cabinet.  The criteria had been carefully considered to ensure that providers successful in the process were capable of meeting the requirements and could deliver appropriate quality services in Rutland that reflected the needs of its children and young people.

4.    It was recommended that once the award criteria were approved, approval of the award of contracts was delegated to the Director for People in consultation with the Portfolio Holder/s.  Decisions would only be taken in line with Cabinet approved criteria.