Council and councillors

(KEY DECISION)

Report No. 33/2018 from the Director for Places (Environment, Planning and Transport) was received.

Mr D Brown, Director for Places (Environment, Planning and Transport), introduced the report, the purpose of which was to set out the process and proposed award criteria for the procurement of transport contracts, along with recommendations for approval and delegation of final award.

During discussion the following points were raised:

i.      Contracts are awarded based on lowest cost, subject to satisfaction of relevant criteria.  Those criteria were dependent on the contract and so would be agreed in consultation with the relevant portfolio on each occasion;

ii.     There could be some improvement in communications with users to ensure that any changes to services are advised in advance.

DECISION

Cabinet:

1)  APPROVED the award criteria for transport contracts as set out in paragraph 3.3 of Report No. 33/2018.

2)  DELEGATED authority to the Director for Places (Environment Transport and Planning), in consultation with the Cabinet Member with portfolio for Transport, to set the any necessary qualifying criteria for transport contracts.

3)  DELEGATED authority to the Director for Places (Environment Transport and Planning), in consultation with the Cabinet Member with portfolio for Transport, to award transport contracts following the approved procurement process set out in points 1 and 2 above.

Reasons for the decision

1.  In order for the procurement process to commence the award criteria needs to be approved by Cabinet. The criteria have been carefully considered to ensure that providers successful in the process are capable of meeting the requirements and can deliver appropriate quality services in Rutland.

2.  It is recommended that once the award criteria are approved, approval of the award of contracts is delegated to the Director for Places (Environment, Transport and Planning) in consultation with the Portfolio Holder. Decisions will only be taken in line with Cabinet approved criteria.

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Mr A Walters left the meeting.

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