Council and councillors

Report no: 31/2020

(Key decision)

Cabinet approved the extension of the existing cleaning contract of Council properties to 31 March 2022 at an estimated cost up to £157,180, including consumables and laundry but excluding exceptional events such as deep cleaning following a Covid-19 event.

Cabinet authorised the Strategic Director Places in consultation with the Portfolio Holder for Rutland One Public Estate & Growth, Tourism & Economic Development, Communications, Resources (other than Finance) and Property and the Director for Resources to determine a procurement route, award criteria and if a suitable supplier or suppliers are identified, move forward and award a contract.

Councillor Hemsley, as the relevant Cabinet Member, elaborated on the report and noted that the cleaning of all Council properties was provided by S4 Facilities Ltd and the existing contract was due to expire on 31 March 2021.It was noted that Rutland County Council wished to extend the existing contract from 1 April 2021 to 31 March 2022, whilst a new cleaning contract was procured. The estimated cost was exclusive of exceptional events such as deep cleaning following a Covid-19 outbreak.

The new contract would be structured to be flexible and enable the Council to amend cleaning requirements to reflect property use, occupation and environmental events as they occur. This flexibility would be particularly important as the Council makes decisions on future use, ownership and occupation of properties over the lifetime of the new contract.

In response to a question asked, the Strategic Director for Places explained that there was a systematic cleaning process in place and there had been an increase in the number of cleanliness and compliance checks undertaken.

RESOLVED:

That the extension of the existing cleaning contract of Council properties to 31 March 2022 at an estimated cost up to £157,180, including consumables and laundry but excluding exceptional events such as deep cleaning following a Covid-19 event be approved.

That the Strategic Director Places be authorised in consultation with the Portfolio Holder for Rutland One Public Estate & Growth, Tourism & Economic Development, Communications, Resources (other than Finance) and Property and the Director for Resources to determine a procurement route, award criteria and if a suitable supplier or suppliers are identified, move forward and award a contract.