Council and councillors

Report no: 33/2021

(Key decision)

Cabinet authorised the Strategic Director-Places to form a Project Board and associated structures in order to undertake a re-procurement of the Environmental Services functions as detailed herein

Cabinet approved the related documentation comprising Project Initiation Document, Project Governance and Project Board Terms of Reference as attached at Appendix A of the report

Cabinet noted the progress on associated pre-procurement activities as detailed herein

Cabinet noted the contents of the of the Risk & Issues Log and associated Project Timetable as attached at Appendix B1 and B2 of the report.

Cabinet noted the budget available to support the projects, paragraph 6.1 of the report

Councillor Stephenson, as the relevant Cabinet Member elaborated on the report and explained that as per the Council’s agreed project management framework, the project was analysed against the risk matrix and it was deemed a High risk project. It therefore required a governance structure of a project team, reporting into a project board, with Cabinet as the primary decision making body.

It was reported that external contractors had been used to assist the Council in ensuring that the Council get value for money and the best service. There was a number of key milestones that had been signed off and a high level of governance in the delivery of the project.

RESOLVED:

1.    That the Strategic Director-Places be authorised to form a Project Board and associated structures in order to undertake a re-procurement of the Environmental Services functions as detailed herein

2.    That the related documentation comprising Project Initiation Document, Project Governance and Project Board Terms of Reference as attached at Appendix A of the report be approved

3.    That the progress on associated pre-procurement activities as detailed herein be noted

4.    That the contents of the of the Risk & Issues Log and associated Project Timetable as attached at Appendix B1 and B2 of the report be noted

5.    That the budget available to support the projects, paragraph 6.1 of the report be noted.