To receive Report No. 114/2021 from the Strategic Director of Places

In consultation with Cabinet, Councillor L Stephenson, Deputy Leader of the Council and Portfolio Holder for Portfolio Holder for Communities, Environment and Climate Change:

1)    Recommended to Council to approve the extension of the current Highways Term Maintenance Contract Upon reliance of Regulation 72 (1)(b) of the Public Contract Regulations 2015, by an additional six (6) months from 1st December 2023 until 31st May 2024, to ensure service continuity during the commissioning period of the new RCC Highways Term Maintenance Contract.

Report No. 114/2021 was introduced by Councillor L Stephenson, Deputy Leader and Portfolio Holder for Communities, Environment and Climate Change. The purpose of the report was to seek approval for the extension of the current Highways Term Maintenance Contract Upon reliance of Regulation 72 (1)(b) of the Public Contract Regulations 2015, to vary the Contract by an additional six (6) months from 1st December 2023 until 31st May 2024.  This was to ensure service continuity during the commissioning period of the new RCC Highways Term Maintenance Contract.  It had been identified as high risk to change contracts during the Winter Service (gritting provision) period.  The contract extension would enable the mobilisation of a new contract after winter service. During discussions Councillor L Stephenson confirmed that the extension of the Highways Term Maintenance Contract would be delivered within the existing budget. It had been highlighted within the existing overall budget position that subject to a fluctuation of pricing less work would be undertaken.

RESOLVED:

In consultation with Cabinet, Councillor L Stephenson, Deputy Leader of the Council and Portfolio Holder for Portfolio Holder for Communities, Environment and Climate Change:

1)         Recommended to Council to approve the extension of the current Highways Term Maintenance Contract Upon reliance of Regulation 72 (1)(b) of the Public Contract Regulations 2015, by an additional six (6) months from 1st December 2023 until 31st May 2024, to ensure service continuity during the commissioning period of the new RCC Highways Term Maintenance Contract.

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Councillor A Walters re-joined the meeting at this point.

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