To receive Report No. 54/2022 from the then Portfolio Holder for Policy, Strategy, Partnerships, Economy and Infrastructure .

In consultation with Cabinet Councillor O Hemsley, Portfolio Holder for Policy, Strategy, Partnerships, Economy and Infrastructure:

APPROVED the extension of the existing cleaning contract of Council properties to 31 March 2023 at an estimated cost up to £141,756pa for 12 months ending 31 March 2023, including consumables and laundry but excluding exceptional events such as deep cleaning following a Covid-19 event.

Report No. 54/2022 was presented by Councillor O Hemsley - Leader of the Council and Portfolio Holder for Policy, Strategy, Partnerships, Economy and Infrastructure. The report sought approval to extend the existing cleaning contract with S4 Facilities Ltd (trading as Extra Fresh) for cleaning of Council properties, pending procurement of a new cleaning contract following the conclusion of the ongoing property asset review. It was highlighted that there were also many ongoing changes to the Council’s working practices and the proposals would ensure service continuity allowing the contract to be placed with the minimum delay and service disruption.

In response to a query, it was confirmed by Penny Sharp, Strategic Director for Places, that the initial report from the asset review was expected by April of 2022 and it was considered possible to have a new contract [prepared in time for the end of the proposed extension in 2023.

RESOLVED

In consultation with Cabinet Councillor O Hemsley, Portfolio Holder for Policy, Strategy, Partnerships, Economy and Infrastructure:

APPROVED the extension of the existing cleaning contract of Council properties to 31 March 2023 at an estimated cost up to £141,756 pa for 12 months ending 31 March 2023, including consumables and laundry but excluding exceptional events such as deep cleaning following a Covid-19 event.