To receive Report No.136/2022 from the Portfolio Holder for Communities, Environment and Climate Change.

RESOLVED

That Cabinet:

1.    APPROVED the re-procurement of the integrated Waste and Streetscene services (including waste and recycling collection and disposal) contract as detailed in the Pre-Procurement Business Case attached at appendix A.   

2.    DELEGATED authority to the Strategic Director of Places in consultation with the Leader and Portfolio Holder with responsibility for Environmental Services to finalise the tender and contract documentation.

3.    APPROVED the Municipal Waste Management and Streetscene Strategy 2022-2035.

4.    NOTED that the Council had invoked a contractual option to extend (Biffa Contract) and an option to extend under Regulation 72 (1)(b) PCR 2015 (FCC Environment; Casepak and Mid-UK contracts), so that all contracts have a co-terminus end date and expire on the 31 March 2024.  There was no further extension options available.

5.    NOTED that the Clinical waste service would be procured in a stand-alone contract in advance of the main consolidated waste contract re-procurement.

Report No.136/2022 was introduced by Councillor M Oxley, Portfolio Holder for Communities, Environment and Climate Change.

The report asked for approval to re-procure the waste and streetscene services (including waste and recycling collection and disposal) as detailed in the pre-procurement business case.  The report also requested approval of a new Waste and Recycling Strategy for Rutland 2022-2035, which was attached at Appendix B within the report. 

The Councils existing waste collection and disposal contracts was due to end on 31st March 2024 and cannot be further extended.

The new collection service would introduce a separate weekly food waste collection and separate fortnightly collections of a mix of paper and cardboard and separate dry mixed recycling (glass, cans and plastic).  Fortnightly garden waste collections would be continued in the present format.

Cabinet also approved a reduction in the capacity for residual waste, however, in addition to the proposed 140 litre bins to be collected fortnightly, required a variant bid of 240 litre bins to be collected 4-weekly to be explored in the procurement.

The Growth, Infrastructure and Resources (GIR) Scrutiny Committee considered the design of the waste and recycling collection service during a series of meetings from September 2021 to February 2022 as reported back to Cabinet in March 2022. 

Members were aware of the potential cost risks associated with the new contract and would not know the total cost of the service delivery until it went to procurement.

It was proposed by Councillor M Oxley that the recommendations of report No. 136/2022 be agreed, this was seconded and upon being put to the vote the motion was unanimously agreed

RESOLVED

1.   APPROVED the re-procurement of the integrated Waste and Streetscene services (including waste and recycling collection and disposal) contract as detailed in the Pre-Procurement Business Case attached at appendix A.   

2.   DELEGATED authority to the Strategic Director of Places in consultation with the Leader and Portfolio Holder with responsibility for Environmental Services to finalise the tender and contract documentation.

3.   APPROVED the Municipal Waste Management and Streetscene Strategy 2022-2035.

4.   NOTED that the Council has invoked a contractual option to extend (Biffa Contract) and an option to extend under Regulation 72 (1)(b) PCR 2015 (FCC Environment; Casepak and Mid-UK contracts), so that all contracts have a co-terminus end date and expire on the 31 March 2024.  There was no further extension options available.

NOTED that the Clinical waste service would be procured in a stand-alone contract in advance of the main consolidated waste contract re-procurement.