Agenda and minutes
Venue: Council Chamber, Catmose, Oakham, Rutland, LE15 6HP. View directions
Contact: Natasha Taylor 01572 720991
No. | Item |
---|---|
APOLOGIES FOR ABSENCE Minutes: No apologies were received. |
|
ANNOUNCEMENTS FROM THE CHAIRMAN AND/OR HEAD OF THE PAID SERVICE Minutes: There were no announcements from the Chairman or the Head of Paid Service.
|
|
DECLARATIONS OF INTEREST
In accordance with the Regulations, Members are required to declare any personal or prejudicial interests they may have and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them. Minutes: Mr Walters declared a personal interest in item 15 of the agenda and indicated that he would leave the meeting during debate and decision on this item. |
|
RECORD OF DECISIONS
To confirm the Record of Decisions made at the meeting of the Cabinet held on 30 January 2018. Minutes: The record of decisions made by Cabinet on 30 January 2018, copies of which had been previously circulated, were confirmed by Cabinet. |
|
ITEMS RAISED BY SCRUTINY To receive items raised by members of scrutiny which have been submitted to the Leader (copied to Chief Executive and Democratic Services Officer) by 4.30 pm on Friday 16 February 2018. Minutes: The Chairman had not been formally notified of any items raised by Scrutiny. |
|
REVENUE AND CAPITAL BUDGET 2018/19 AND MEDIUM TERM FINANCIAL PLAN PDF 113 KB Report No. 8/2018 (Report to follow) Additional documents:
Minutes: Report No.43/2018 from the Director for Resources was received.
Mr O Hemsley, Leader of the Council, introduced the report, the purpose of which was to set a balanced budget and agree the level of Council tax for 2018/19. The report presented the final budget for Cabinet to recommend to Council for approval.
During discussion the following points were raised:
DECISION
Cabinet RECOMMENDED to Council that it:
1) APPROVES the Revenue Budget for 2018/19 detailed in Appendix 1, section 3; 2) APPROVES that the minimum level of general reserves remains at £2m ; 3) APPROVES a Council Tax increase of 4.99% including a 2% social care precept; 4) NOTES the capital programme as detailed in Section 4 of Appendix 1; 5) NOTES that additional revenue may be incurred in 2018/19 funded through 2017/18 underspends to be carried forward via earmarked reserves; 6) APPROVES a collection fund deficit of £80,000 for clawback of which £70,000 is the Rutland share.
Reasons for the decision 1. The Council is required to set a balanced budget and agree the level of Council tax for 2018/19. 2. The budget is affordable within the context of the MTFP and will allow the Council to meet service aims and objectives for the coming year.
|
|
QUARTER 3 FINANCIAL MANAGEMENT REPORT PDF 129 KB Report No. 32/2018
Minutes: (KEY DECISION)
Report No. 32/2018 was received from the Director for Resources.
Mr O Hemsley, Leader of the Council, introduced the report, the purpose of which was to inform Cabinet and all members of the full year forecast position as at Quarter 3 for 2017/18 and to highlight issues that may impact on the Medium Term Financial Plan to enable them to maintain sound financial management of the Council’s operations.
DECISION
Cabinet:
1) NOTED the 2017/18 revenue and capital outturn position as at Quarter 3. 2) APPROVED the use of £8k from the Highways earmarked reserve for use on sustainable drainage works as detailed in Appendix B (Report No. 32/2018). 3) NOTED the increase in Non Ringfenced grants of £26k as detailed in para 2.2.2 (Report No. 32/2018).
Reason for the decision As the Council is required to make savings over the medium term, the Quarter 3 position is positive as, despite a number of significant variances, the forecast is broadly in line with budget.
|
|
QUARTER 3 PERFORMANCE MANAGEMENT REPORT PDF 109 KB Report No. 12/2018
Additional documents:
Minutes: Report No. 12/2018 was received from the Chief Executive.
Mr O Hemsley, Leader of the Council, introduced the report, the purpose of which was toprovide Cabinet with strategic oversight of the Council’s performance for the third quarter of 2017/18 in delivering our Corporate Plan Aims and Objectives. Members were accountable for the delivery of the Council’s Corporate Plan and this monitoring information reported on progress and highlighted any key challenges.
During discussion the following points were raised:
DECISION
1) Cabinet NOTED the overall position in relation to performance for the third quarter of 2017/18 and the actions being taken to address areas of underperformance.
Reason for the decision 1. At the end of Quarter 3, 91% of indicators measured were on or above target. 9% of indicators were below target and main areas of concern have been highlighted in this report and the remedial action being undertaken to improve performance had been identified. 2. Overall performance based on activity in the third quarter of 2017/18 was satisfactory.
|
|
DELEGATION OF MENTAL HEALTH SERVICE PDF 71 KB Report No. 40/2018 Minutes: (KEY DECISION)
Report No. 40/2018 from the Director for People was received.
Mr A Walters, Portfolio Holder for Safeguarding Adults, Public Health, Health Commissioning, Community Safety and Road Safety, introduced the report, the purpose of which was to set out the rationale for Rutland’s Adult Social care to delegate the function of the “social care” duty of Mental Health service provision to Leicestershire County Council as permitted under the Care Act 2014 and how this would mitigate risk and promote a better outcome for service users.
During discussion the following points were raised:
DECISION
1) Cabinet APPROVED the delegation of Adult Mental Health Social Care function to Leicestershire County Council. 2) Cabinet APPROVED the continuation of the current in hours Approved Mental Health Practitioner (AMHP) service currently provided by Leicestershire County Council.
Reason for the decision To approve continued support for the ongoing provision of the in hours AMPH service and the addition of the delegation of function of the Care Act provision to the existing partnership for 3 years with an option to extend the contract for an additional 2 years by agreement of the portfolio holder.
|
|
EDUCATION FRAMEWORK 2017-2020 PDF 68 KB Report No. 38/2018 Additional documents:
Minutes: Report No. 38/2018 from the Director for People was received.
Mr D Wilby, Portfolio Holder for Lifelong Learning, Early Years, Special Educational Needs & Disabilities and Inclusion, introduced the report, the purpose of which was to approve the Education Framework 2017-20 which sets out the strategic context in which the Learning and Skills Service operates and identifies planned activity to ensure all statutory educational duties for Early Years provision, primary and secondary schools and post-16 settings are met. Clarification of the overarching strategic direction for education within Rutland over the next three years, would enable the intention to be shared with, and embraced by, all relevant education stakeholders and success achieved.
During discussion the following points were raised:
DECISON
1) Cabinet RECOMMENDED TO COUNCIL to adopt the Education Framework 2017-20 as the key driver for sustained education improvement across Rutland education settings.
Reasons for decision
|
|
TRANSFORMING CARE CAPITAL GRANT PDF 58 KB Report No. 42/2018 Minutes:
(KEY DECISION)
Report No. 42/2018 from the Director for People was received.
Mr A Walters, Portfolio Holder for Safeguarding Adults, Public Health, Health Commissioning. Community Safety and Road Safety, introduced the report, the purpose of which was to seek approval to commit up to £394,000 Capital Grant allocated to Rutland County Council (RCC) from NHS England for the purpose of enabling young people and adults with a learning disability and/or autism with behaviours described as challenging to live satisfying and valued lives, and to be treated with dignity and respect.
During discussion the following points were raised:
DECISION
1) Cabinet AUTHORISED the Head of Property Services in consultation with the Director for People and the Portfolio Holder for Adult Social Care and Health to pay a reservation fee of £1000 for two flats in advance of receiving a grant from the NHS England. 2) Cabinet AUTHORISED the Head of Property Services in Consultation with the Director for People, the Portfolio Holder for Adult Social Care and Health and the Portfolio Holder for Finance to acquire two flats on the Larkfleet Development and undertake all necessary works to ensure the units meet the needs of the tenants up to a total cost of £394,000 subject to the receipt of a Grant from NHS England.
Reasons for the decision To satisfy NHS England’s requirement that evidence be provided of the authority to use the grant to purchase the property, before the grant would be allocated.
|
|
HIGHWAYS CAPITAL PROGRAMME PDF 86 KB Report No. 16/2018 Additional documents:
Minutes: (KEY DECISION)
Report No. 16/2018 from the Director for Places (Environment, Planning and Transport) was received.
Mr N Begy, Portfolio Holder for Planning Policy & planning Operations, Highways & Transportation and Communications, introduced the report the purpose of which was to consider the allocation of the highway maintenance capital funding for 2018/19 and the indicative allocations for 2019/20 and 2020/21.
During discussion the following points were raised:
DECISION
Cabinet:
1) APPROVED the highway capital programme for 2018/2019 (attached as Appendix A of Report No. 16/2018); 2) NOTED the indicative programmes for 2019/20 and 2020/21 (attached as Appendices B and C of Report No. 16/2018); and 3) APPROVED the increase on works package allowance under the highways term maintenance contract to £500k for surface dressing works.
Reason for the decision It is recommended that the capital highway maintenance programme in Appendix A be approved to help deliver the Council’s strategic aims of “sustainable growth” and to fulfil the Council’s statutory duties with regard to highway maintenance and road safety as efficiently as possible.
|
|
TRANSPORT CONTRACT AWARD CRITERIA PDF 70 KB Report No. 33/2018 Minutes: (KEY DECISION)
Report No. 33/2018 from the Director for Places (Environment, Planning and Transport) was received.
Mr D Brown, Director for Places (Environment, Planning and Transport), introduced the report, the purpose of which was to set out the process and proposed award criteria for the procurement of transport contracts, along with recommendations for approval and delegation of final award.
During discussion the following points were raised:
i. Contracts are awarded based on lowest cost, subject to satisfaction of relevant criteria. Those criteria were dependent on the contract and so would be agreed in consultation with the relevant portfolio on each occasion; ii. There could be some improvement in communications with users to ensure that any changes to services are advised in advance.
DECISION
Cabinet:
1) APPROVED the award criteria for transport contracts as set out in paragraph 3.3 of Report No. 33/2018. 2) DELEGATED authority to the Director for Places (Environment Transport and Planning), in consultation with the Cabinet Member with portfolio for Transport, to set the any necessary qualifying criteria for transport contracts. 3) DELEGATED authority to the Director for Places (Environment Transport and Planning), in consultation with the Cabinet Member with portfolio for Transport, to award transport contracts following the approved procurement process set out in points 1 and 2 above.
Reasons for the decision 1. In order for the procurement process to commence the award criteria needs to be approved by Cabinet. The criteria have been carefully considered to ensure that providers successful in the process are capable of meeting the requirements and can deliver appropriate quality services in Rutland. 2. It is recommended that once the award criteria are approved, approval of the award of contracts is delegated to the Director for Places (Environment, Transport and Planning) in consultation with the Portfolio Holder. Decisions will only be taken in line with Cabinet approved criteria.
--o0o-- Mr A Walters left the meeting. --o0o--
|
|
EXCLUSION OF THE PRESS AND PUBLIC Cabinet is recommended to determine whether the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972, as amended, and in accordance with the Access to Information provisions of Procedure Rule 239, as the following item of business is likely to involve the disclosure of exempt information as defined in Paragraphs 1 and 2 of Part 1 of Schedule 12A of the Act.
Paragraph 1: Information relating to any individual. Paragraph 2: Information which is likely to reveal the identity of an individual. Minutes: RESOLVED
That the public and press be excluded from the meeting in accordance with paragraph 1 and 2 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to any individual and information which is likely to reveal the identity of an individual). |
|
PRIORITISED PROGRAMME FOR SPENDING OF COMMUTED SUMS FOR AFFORDABLE HOUSING PDF 89 KB Report No. 18/2018 Additional documents:
Minutes: (KEY DECISION)
Report No.18/2018 from the Chief Executive was received.
Mr O Hemsley, Leader of the Council, introduced the report, the purpose of which was to develop a prioritised programme for spending commuted sums for affordable housing that have been collected through Planning Obligations.
--o0o-- After debate on this item the Cabinet APPROVED that the meeting returned to public session. --oOo—
DECISION
That Cabinet:
1) APPROVED the priorities in section 3 of Report No. 18/2018. 2) APPROVED an affordable housing commuted sum expenditure project of £420,000 for inclusion in the capital programme. 3) AUTHORISED the Chief Executive to allocate funding, prior to a bidding process for external grant applications, from within the £420,000 budget for an extension of a Council-owned property to create a five- or six-bedroomed house in consultation with the Portfolio Holder for Rutland One Public Estate & Growth, Tourism & Economic Development, Resources (other than Finance and Communications), subject to feasibility. 4) AUTHORISED the Chief Executive and/or the Director of Places to undertake a bidding process for grant applications from housing associations and from within the Council, setting out in a separate document for bidders the priorities in section 3 and the details of the scoring matrix to be used by the Council. 5) AUTHORISED the Chief Executive and/or the Director of Places to hold informal discussions with the bidders if appropriate. 6) REQUESTED that the Chief Executive and/or the Director of Places bring a further report to Cabinet on the outcome of the bidding process and recommending a way forward, including proposed budget recommendations.
Reasons for the decision The proposals in the report would enable affordable housing commuted sums to be spent to meet a range of local housing need and to achieve value for money.
--o0o-- Mr A Walters returned to the meeting --o0o--
|
|
ANY ITEMS OF URGENT BUSINESS To receive items of urgent business which have previously been notified to the person presiding. Minutes: The Chief Executive, Mrs H Briggs, had previously notified the Chairman of an item of urgent business.
Mrs Briggs reminded Cabinet that they had approved the project to bid for One Public Estate Funding in April 2017 and that subsequently Rutland had been awarded £170K of funding. The grant funding was not ring-fenced as such, but was very strictly regulated and must be allocated to the St George’s Barracks Projects. Mrs Briggs had been required to accept the grant conditions on behalf of the authority in order to claim the £170K grant funding and was looking for Cabinet to endorse the acceptance of those conditions.
DECISION
Cabinet ENDORSED the acceptance of the conditions for the One Public Estate Grant Funding by the Chief Executive in order for the funding to be released.
|