A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Council and councillors

Agenda and draft minutes

Venue: Council Chamber, Catmose, Oakham, Rutland, LE15 6HP

Contact: Democratic Services  Email: democraticservices@rutland.gov.uk

Media

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

There were no apologies for absence.

 

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Councillor H Edwards joined the meeting at 19:01.

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2.

CHAIRMAN'S ANNOUNCEMENTS

Minutes:

The Chairman informed those in attendance that he intended to vary the order of business at the meeting, once items 1-9 of the agenda had concluded, he would take the motion on Care Experience at Item 14a, and then proceed to Item 19 on the Catmose Sports Contract. At the conclusion of that item he would then take the rest of the agenda in the order listed.

 

The Chairman set out that since the last meeting of Council he or the Vice-Chairman had attended the following events:

 

  • Planting of The King’s Coronation Tree in Ketton
  • Installation of the Rt Revd Debbie Sellin as Bishop of Peterborough at Peterborough Cathedral

Guest Speaker at Ketton Talks in Ketton Congregational Hall

3.

ANNOUNCEMENTS FROM THE LEADER, MEMBERS OF THE CABINET OR THE HEAD OF PAID SERVICE pdf icon PDF 85 KB

Minutes:

Councillor G Waller, Leader of the Council, confirmed that she had attended several meetings on behalf of the Council and a summary of these meetings would be appended to the minutes.

4.

DECLARATIONS OF INTEREST

In accordance with the Regulations, Members are invited to declare any disclosable interests under the Code of Conduct and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them.

Minutes:

Councillor T Carr declared a non-pecuniary interest in Item 19 – Catmose Sports Contract – as a member of the sports club. Councillor Carr confirmed she had been advised this was not required to be declared and she was able to participate in the debate, but wished to declare the matter in the interests of transparency.

5.

MINUTES OF PREVIOUS MEETING pdf icon PDF 126 KB

To confirm the Minutes of the 256th meeting of the Rutland County Council District Council held on 26 February 2024.

Minutes:

Consideration was given to the minutes of the meeting held on 26 February 2024.

 

It was moved by Councillor A West and seconded that the minutes be approved, upon being put to the vote, with 26 votes in favour and 1 abstention, the motion was carried.

 

RESOLVED

 

That the minutes of the meeting held on 26 February 2024 be APPROVED.

6.

PETITIONS, DEPUTATIONS AND QUESTIONS FROM MEMBERS OF THE PUBLIC

To receive any petitions, deputations or questions received from members of the public in accordance with the provisions of Procedures Rule 25 and 26. The total time allowed for this is 30 minutes.  Petitions, deputations and questions will be dealt with in the order in which they are received and any which are not considered within the time limit shall receive a written response after the meeting.

Minutes:

No petitions, deputations or questions had been received.

7.

QUESTIONS FROM MEMBERS OF THE COUNCIL

To receive any questions submitted from Members of the Council in accordance with the provisions of Procedure Rules 27 and 28.

Minutes:

No questions from Members had been received.

8.

REFERRAL OF COMMITTEE DECISIONS TO THE COUNCIL

To determine matters where a decision taken by a Committee has been referred to the Council in accordance with the provisions of Procedure Rule 89.

Minutes:

No referrals had been received.

9.

CALL-IN OF DECISIONS FROM CABINET MEETINGS DURING THE PERIOD FROM 26 FEBRUARY TO 25 MARCH 2024 (INCLUSIVE)

To determine matters where a decision taken by the Cabinet has been referred to Council by the call-in procedure of the Scrutiny Committee in accordance with the provisions of Procedure Rules 149 and 150. As a result of the decision being deemed to be outside the Council’s policy framework by the Monitoring Officer or not wholly in accordance with the budget by the Section 151 Officer, or otherwise not in accordance with Article 12.

Minutes:

No call-ins had been received.

10.

MAKING CARE EXPERIENCE A PROTECTED CHARACTERISTIC pdf icon PDF 63 KB

Notice of Motion signed by Councillor T Smith (Proposer) and Councillor A Johnson (Seconder).

Minutes:

Councillor T Smith introduced and moved his motion as set out in the agenda supplement; this was seconded.

 

The Chairman then invited Hope Stead, a care leaver, to address Council. Ms Stead set out her experiences in care and how she believed the proposals in the motion would give people like her a voice to stand up for their experiences and enabling them to avoid discrimination, whilst also allowing the Council to fulfil its obligations as corporate parents.

 

Members thanked Ms Stead for her contributions and spoke in support of the proposed motion, citing the motion as a step in the right direction. Members also spoke of the importance of facilitating those with care experience to never experience discrimination in all walks of life.

 

The motion had been moved by Councillor T Smith and seconded. Upon being put to the vote, with 27 votes in favour the motion was unanimously carried.

 

RESOLVED

 

That Council:

 

a)    AGREED to ‘support and treat care experience as if it were a Protected Characteristic in Law’ to join the many other Local Authorities who have already done so.

 

REQUESTED that the leader lobby national Government to have this enshrined in law so that there is an equity for all care experienced people.

11.

CATMOSE SPORTS CONTRACT pdf icon PDF 115 KB

To receive Report No. 26/2024 from the Leader of the Council.

 

Appendix B to the report contains exempt information as defined in Paragraph 3 of Part 1 of Schedule 12a of the Local Government Act 1972 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Additional documents:

Minutes:

Report No. 26/2024 was introduced by Councillor G Waller, Leader of the Council. The report informed Council of the outcome of the second procurement exercise for the operation of the Catmose Sports Centre in Oakham and outlined the options available to Council.

 

The Chairman explained that as a significant amount of information was contained within the exempt appendix, including the recommendations, it was expected the majority of the debate would take place in a private session, with the outcome announced in due course.

 

Prior to excluding the press and public, several Members spoke setting out their views with regard to the benefits of physical activity, locally accessible services including community facilities, and the high levels of public interest in decision-making regrading leisure. Reference was also made to the Council’s approach to funding of services as agreed in the budget for 2024/25. Queries were also raised with regard to the timing of decision-making and approach to risk.

 

The Chairman then moved that the meeting move to exclude the press and public for the remainder of the item. This was seconded and upon being put to the vote, with 27 votes in favour the motion was unanimously carried.

 

RESOLVED

a)    That the press and public be EXCLUDED from the meeting, as the following item of business contained exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

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The meeting went into a private session at 19:40 and returned to a public session at 21:10.

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12.

REPORT FROM THE CABINET

To receive Reports from the Cabinet on recommendations referred to the Council for determination.

Minutes:

There were no reports from the Cabinet.

13.

REPORTS FROM COMMITTEES OF THE COUNCIL

1)    To receive reports from Committees on matters which require Council approval because the Committee does not have the delegated authority to act on the Council’s behalf.

2)    To receive reports from Council Committees on any other matters and to receive questions and answers on any of those reports.

Minutes:

There were no reports from Committees of the Council.

14.

REPORTS FROM SCRUTINY pdf icon PDF 106 KB

To receive reports from the Strategic Overview and Scrutiny Committee on any matters and to receive questions and answers on any of those reports.

Minutes:

A report had been received from the Strategic Overview and Scrutiny Committee.

 

Councillor R Ross, Chair of the Committee, introduced the report which outlined the Committee’s views on the Charging for Care and Support Policy, which had been considered by the Committee on 8 February 2024 following the close of the consultation, having previously reviewed and commented on the public questionnaire.

 

RESOLVED

 

That the report be RECEIVED and NOTED.

15.

JOINT ARRANGEMENTS AND EXTERNAL ORGANISATIONS

To receive reports about and receive questions and answers on the business of any joint arrangements or external organisations.

 

A Member wishing to make a report should advise the Democratic Services Manager as soon as possible but in any event no later than noon on the working day immediately before the meeting.

Minutes:

There were no reports on joint arrangements or external organisations.

16.

NOTICES OF MOTION

To consider any Notices of Motion submitted by Members of the Council in accordance with Procedure Rule 31 in the order in which they are recorded as having been received.

Minutes:

Two notices of motion had been received from Members.

17.

RUTLAND FARMING pdf icon PDF 38 KB

Notice of Motion signed by Councillor G Clifton (Proposer) and Councillor L Stephenson (Seconder)

Minutes:

Councillor G Clifton introduced and moved his motion as set out in the agenda, this was seconded. Members spoke in support of the motion in particular highlighting the importance of farming to the local economy and the need for the Council as a whole to send a clear message of support to the sector.

 

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As the time was approaching 21:30 a motion to extend the meeting by 15 minutes was moved by Councillor L Stephenson and seconded. Upon being put to the vote, with 27 votes in favour the motion was unanimously carried.

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The motion had been moved by Councillor G Clifton and seconded. Upon being out to the vote, with 26 votes in favour and 1 abstention the motion was carried.

 

RESOLVED

 

That Council:

 

a)    RECOGNISED and NOTED the huge contribution made by Rutland farmers, growers, and the wider food and drink industry to the local economy, environment, and rural communities.

 

b)    COMMITTED where possible to further enhancing our partnerships alongside our arable, livestock, and dairy farmers to enhance the magnificent Rutland countryside.

 

c)     COMMITTED to supporting local farmers, growers, and the food and drink sector by, where possible, ensuring that all food and drinks provided at council organised events are sourced from local suppliers, and, when it is appropriate include meat and dairy, alongside plant-based produce.

 

d)    As part of tackling the environmental priorities for Rutland County Council, the Council will consider ways to encourage residents, where possible, to shop locally, taking advantage of home-grown, affordable and nutritious produce, including meat, dairy, and plant-based options, thus reducing food miles to our tables and boosting the local economy.

18.

TO RESOLVE THAT THE ANNUAL MEETING OF COUNCIL FOR 2024 BE MOVED FROM 13 TO 20 MAY 2024

Minutes:

It was moved by Councillor G Waller, Leader of the Council, that the Annual Meeting of Council for 2024 be moved from 13 to 20 May 2024.

 

This was seconded and upon being put to the vote, with 27 votes in favour the motion was unanimously carried.

 

RESOLVED

That the Annual Meeting of Council for 2024 be MOVED from 13 to 20 May 2024.

19.

REVIEW OF THE CHARGING FOR CARE AND SUPPORT POLICY pdf icon PDF 145 KB

To receive Report No. 20/2024 from the Portfolio Holder for Adults and Health.

Additional documents:

Minutes:

Report No. 20/2024 was introduced by Councillor D Ellison, Portfolio Holder for Adults and Health. The report sought approval for a revised Charging for Care and Support Policy following a policy review and public consultation. Councillor Ellison also endorsed the views of Scrutiny provided in their earlier report. Members spoke in support of the proposed policy and changes in approach.

 

The recommendations of Report No. 29/2024 were moved by Councillor D Ellison and seconded. Upon being put to the vote, with 27 votes in favour the motion was unanimously carried.

 

RESOLVED

 

That Council:

 

a)    APPROVED the revised Charging for Care and Support Policy with effect from 1 April 2024, to be implemented using a phased approach detailed at point 2.1.4.

 

b)    APPROVED the proposals 1-6 detailed below:

 

·       Proposal 1- that an online form and online account are promoted in the first instance with other methods of support being offered if a person or their family and friends are not able to use the online facility.

·       Proposal 2- that light touch financial assessments are offered where appropriate.

·       Proposal 3- that self-assessment with banded rates of Disability Related Expenditure (DRE) is used and promoted on the basis that a service user can ask for a full financial assessment at any time.

·       Proposal 4- that an additional 10% allowance be applied to people who meet the eligibility criteria detailed in Appendix 4.

·       Proposal 5- to adopt Appendix 5 as our DRE methodology and procedures for DRE.

·       Proposal 6- charges can be waivered in exceptional circumstances as detailed in Section 26.0 of the policy.

 

AUTHORISED the Strategic Director for Adults and Health, in consultation with the Portfolio Holder with responsibility for Adults and Health to apply updates and make minor changes to the policy or appendices because of best practice, updated guidance or legislation.

20.

PETERBOROUGH SHARED SERVICE AGREEMENT FOR REGULATORY SERVICES pdf icon PDF 137 KB

To receive Report No. 22/2024 from the Portfolio Holder for Environment, Transport and Communities

Minutes:

Report No. 22/2024 was introduced by Councillor C Wise, Portfolio Holder for Transport, Environment and Communities. The report presented options for the future provision of regulatory services through a shared service level agreement and made recommendations for a new agreement with Peterborough City Council with additional resource to meet increased demand in taxi licensing. Members spoke in support of the recommendations whilst highlighting the importance of ensuring Peterborough City Council continued to provide a timely and efficient service.

 

The recommendations of Report No. 22/2024 were moved by Councillor C Wise and seconded. Upon being put to the vote, with 27 votes in favour the motion was unanimously approved.

 

RESOLVED

 

That Council:

 

a)    APPROVED the proposal to enter into a service level agreement to deliver Regulatory Services with Peterborough City Council from 1st April 2024 for a 5 year period.

 

b)    AUTHORISED the Strategic Director for Place, in consultation with the Portfolio Holder with responsibility for Transport, Environment and Communities, to enter into the agreement.

 

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As the time was approaching 21:45 a motion to extend the meeting by 15 minutes was moved by Councillor L Stephenson and seconded. Upon being put to the vote, with 27 votes in favour the motion was unanimously carried.

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21.

PAY POLICY STATEMENT 2024-2025 pdf icon PDF 114 KB

To receive Report No. 23/2024 from the Deputy Leader and Portfolio Holder for Governance and Resources

Additional documents:

Minutes:

Report No. 23/2024 was introduced by Councillor A Johnson, Deputy Leader and Portfolio Holder for Governance and Resources. The report set out the pay policy which sets out the Council’s arrangements for pay and

included information that is required by legislation to support transparency. It was noted the majority of positions and provisions in the policy statement remained unchanged from previous years. The report also set out an updated position regarding national local government pay awards for 2024.

 

The recommendations of Report No. 23/2024 were moved by Councillor A Johnson and seconded. Upon being put to the vote, with 27 votes in favour, the motion was unanimously carried.

 

RESOLVED

 

That Council:

 

a)    APPROVED the annual pay policy for 2024/2025 at Appendix A.

 

NOTED the updated position regarding national local government pay awards for 2024.

22.

ANY URGENT BUSINESS

To receive items of urgent business which have been previously notified to the person presiding.

Minutes:

There was no urgent business for consideration.

23.

DATE OF NEXT MEETING

Annual Council: Monday, 20 May 2024 (Subject to Item 15)

Minutes:

It was noted that following Item 15 the Annual Meeting of Council would now be on Monday, 20 May 2024.