To receive Report No.183/2022 from the Leader of the Council.

RESOLVED

That Cabinet:

1)    APPROVED the Property Asset Strategy and guiding principles for the future management of the Council’s assets.

2)    APPROVED the recommended future approach for primary key assets, and prioritised programme, for the development of business cases.

3)    APPROVED the establishment of a Corporate Asset Programme Project Board and associated project documents including the Project Initiation Document, Terms of Reference and Risk Log.

4)    DELEGATED authority to Strategic Director Places, in consultation with the Portfolio Holder for Property, to commission further technical advice as necessary within the project budget.

5)    APPROVED budget creating a capital programme of £565k as per appendix D funded from Capital Receipts for major works, Revenue Budget of £31k to fund the repairs required and £120k to support the business case development programme.

6)    NOTED the need to consider future delivery models for the Council’s asset and estate management as the corporate asset programme develops

Report No.183/2022 was introduced by the Leader and Portfolio Holder for Policy, Strategy and Economy.

This report set out information about the Councils property assets and sought approval of the Property Asset Strategy.

The report also recommended that Cabinet approved a budget of £716k to support the next phase of the corporate asset review and the preparation of business cases and essential repair and compliance work needed to assets.

Cabinet approval was also being sought for the Corporate Asset Programme project documents including the Project Initiation Document, Terms of Reference and Risk Log.  The Corporate Asset Programme had been identified as a Corporate Project following the Council’s Corporate Project Management framework.

Members welcomed the report, Councillor Oxley was happy to see the cultural offer to the Councils assets as he felt it was important for the wider community to see what Rutland was all about.

Members agreed that services have to fit the assets and maximise every part of each building and make good use of them.

Members felt this report was a critical input into the Council’s overall transformation to making it leaner and fitter to be able to move forward in an economic way.

It was proposed by the Chair that the public and press be excluded from the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972 as the following item of business was likely to lead to disclosure of information relating to the financial or business affairs of any particular person. This was seconded and upon being put to the vote the motion was unanimously carried.

RESOLVED

a)    That the press and public be excluded from the meeting.

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At 11.21am the Chair returned the meeting to a public session

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It was proposed by Councillor L Stephenson that the recommendations of report No. 183/2022 be agreed, this was seconded and upon being put to the vote the motion was unanimously agreed.

RESOLVED

That Cabinet:

a)   APPROVED the Property Asset Strategy and guiding principles for the future management of the Council’s assets.

b)   APPROVED the recommended future approach for primary key assets, and prioritised programme, for the development of business cases.

c)   APPROVED the establishment of a Corporate Asset Programme Project Board and associated project documents including the Project Initiation Document, Terms of Reference and Risk Log.

d)  DELEGATED authority to Strategic Director Places, in consultation with the Portfolio Holder for Property, to commission further technical advice as necessary within the project budget.

e)  APPROVED budget creating a capital programme of £565k as per appendix D funded from Capital Receipts for major works, Revenue Budget of £31k to fund the repairs required and £120k to support the business case development programme.

f)  NOTED the need to consider future delivery models for the Council’s asset and estate management as the corporate asset programme developed.