To receive Report No. 32/2016 from the Director for Resources

Report No. 32/2016 was received from the Director for Resources

During discussion the following points were noted:

      i.        Zurich Municipal has completed its work and Mrs Mogg is now in receipt of the draft report. This will be shared with the Committee, if appropriate, at the next Audit and Risk Committee (26 April 2016).

    ii.        The new format of the Risk Register was welcomed by the Committee; Mrs Mogg confirmed that the elected member element could be added into the register to make it more explicit but added that member involvement was implicit in many cases e.g. approval of the budget is a Member decision.

   iii.        Mrs Mogg clarified that ‘I’ in Appendix A stands for Impact and ‘L’ stands for Likelihood, this would be made clear in the future.

   iv.        Miss Waller suggested that ‘Risk to Reputation’ should be included for all Risks.

    v.        Risk 1 - The following points were raised:

·         Mrs Mogg confirmed that the employment terms and conditions referred to in Appendix A were in line with national employment terms and conditions.

·         Mrs Mogg confirmed that the next staff survey is due to take place in 2017; consideration will be given to benchmarking this against other Local Authorities.

   vi.        Risk 2 – Mr Mathias confirmed that new avenues of income for the council were being fully investigated. 

  vii.        Risk 3 – The following points were raised:

·         Concern was raised that training attended by members of the committee into Major Incident Planning was not adequate. Mr Phillipson confirmed that Elected Members have a distinct role to play and feedback would be provided to Mr Brown - Director for Places (Environment, Planning & Transport) to address outside this meeting.

·         The Senior Management Team major incident exercise that was due to take place in January 2016 has been deferred.

·         Mrs Mogg and Mr Phillipson confirmed that alternative council owned sites could be made available if a major incident was to occur at Catmose. These include Rutland College in Barleythorpe and Rutland Adult Learning at Oakham Enterprise Park, in conjunction with officer remote working this meant that an alternative ‘mothballed’ site was not required which could have had a potential cost of £30,000.

viii.        Risk 4 & 5 – The following points were raised:

·         Concern was raised that there are no actions to address ‘cases not being known’ in relation to safeguarding. Mrs Mogg confirmed that she would speak to Dr T O Neil - Director for People and request the addition of further information.

·         Further information was requested on the next Risk Management Report regarding how we mitigate the consequences detailed in the report.

·         Concern was raised that in general the current risk scores were not high enough.

·         No reference is made to risks of working with Care Homes.

   ix.        Risk 6 – The following points were raised:

·         Miss Waller confirmed that the council’s statutory roles and responsibilities regarding monitoring of schools has not changed since the 1988 Education Act.

·         Mrs Mogg confirmed that it would be more appropriate for discussions regarding cost and potential recharging for the monitoring of schools to take place at People Scrutiny Panel.

    x.        Risk 8 – Concern was raised that the likely current risk scores of 4 was not high enough as the impact of this risk could be more severe than indicated.

   xi.        Risk 9 – The following points were raised:

·         Concern was raised that the public’s perception of the council may be incorrect due to lack of transparency, as work that is being done is misunderstood.

·         The Chairman requested more work on consultation processes to ensure we engage with the public as much as possible.

   xii.                                      Mrs Mogg thanked the Committee for their comments on the report.

RESOLVED

The Committee NOTED the contents of the risk register and the actions underway to address the risks